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Added 6 mins ago
RH
Electrical Apprentice (1st year)
Reliance Home Comfort
Kingston, ON
- Full-time
By joining Reliance as an Electrician 1st Year Apprentice Technician, you’ll become an important team member and will be provided with the tools you need to succeed. We have ambitious…
Added 6 mins ago
EH
Warranty Technician
Empire Homes
Caledonia, ON
- Full-time
Please note the compensation information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, candidate’s geographical…
Added 6 mins ago
WC
Pharmacy Assistant
Walmart Canada
Toronto, ON
- Full-time
…Pharmacy Operations required of a team player. They are a key member in the delivery of superior customer…
Added 6 mins ago
CH
Physician Assistant
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…works under the supervision of a Physician and as a central member of a dynamic multidisciplinary team, the PA will provide general medical care to patients with a wide variety of medical…
Added 6 mins ago
S
General Duty Nurse, BC Children’s Mental Health
Sanya’k̓ula
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- Full-time
…within an evidence based Trauma Informed model of care, the General Duty Nurse, BC Children’s Mental Health supports all aspects of therapeutic care of patients with behavioral, emotional,…
Added 6 mins ago
MG
Registered Nurse (Complex Continuing Care - CCCJ5)
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- Temporary
…performing dependent and independent nursing practices as a member of the professional…
Added 6 mins ago
CG
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Collingwood, ON
- Part-time
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Contributes within the scope of an RPN as a team member in the assessment, treatment, provision of care and health promotion for all patients through supportive, therapeutic, palliative and…
Added 6 mins ago
N
Assistant General Manager, Opening Team - nutbar New York City
nutbar
Toronto, ON
- Full-time
You'll help open nutbar's first U.S. location and be the General Manager's right hand from build-out to opening day and beyond. Reporting directly to the GM, you'll run shifts, lead the…
Added 6 mins ago
VA
Electrician
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Vancouver, BC
- Full-time
…our Facilities Maintenance Department. This role works as a member of a cross functional team, and the successful candidate will perform all aspects of preventative and corrective…
Added 6 mins ago
ÉD
Professor of cybersecurity
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- Full-time
We are looking for candidates in the general field of cybersecurity, particularly, but not limited to, the following areas:
Added 6 mins ago
CO
Growth Coordinator
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Saint John, NB
- Full-time
Be a valued team member of the Development and Community Services team and assist on other operations or projects as needed.
Added 6 mins ago
EI
Intermediate Claims Adjuster - Physical Damage (ON)
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- Full-time
Added 6 mins ago
CG
Technician, Mine Blast
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Added 7 mins ago
RU
Senior Receptionist & Switchboard
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Augment your education with team member tuition assistance programs.
Added 7 mins ago
C/
Member Services Coordinator (12 month contract)
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Vancouver, BC
- Full-time
Reporting to the Director, Corporate Strategy and Member Services the Membership Services Coordinator has an important role in assisting CIRO undertaking its regulatory mandate. This…
Added 7 mins ago
EG
Administrative Assistant Contract 3 months
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Added 7 mins ago
TU
Academic and Career Advisor
The University of British Columbia
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- $7,158.42 to $10,292.25 CAD / month
- Part-time
…Advisors will work with students in all faculties to provide general advising and they must also be knowledgeable enough to have a broad knowledge of Vancouver campus…
Added 7 mins ago
CL
Resident Advisor
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Work in co-operation with other staff including but not limited to: the Residence Life Manager (RLM), the General Manager (GM), the Operations Manager (OM), Residence Service…
Added 7 mins ago
CL
General Manager - Off Campus
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Waterloo, ON
- Full-time
The General Manager oversees all aspects of the community including: management of tenant relations, front desk, office administration, housekeeping, maintenance, finance, human resources,…
Added 7 mins ago
UW
Marketing Coordinator
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- $82,100.2 CAD / year
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Added 8 mins ago
SS
Personal Support Worker Permanent Full-Time Evenings
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- Full-time
You will be a welcomed member of the Long Term Care team, working in a fast-paced environment where you will make a meaningful difference in residents’ lives. As a Personal Support Worker,…
Added 8 mins ago
C
BOH Supervisor Windermere
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Added 21 mins ago
AS
Service Technician
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- Full-time
Perform general maintenance and repairs on the rental fleet, including carpentry, basic electrical work, plumbing, HVAC, painting, flooring, roofing, doors, windows, and more.
Added 21 mins ago
TT
Contract Administrator (13884)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $80,353 to $100,445.8 CAD / year
- Full-time
…Management Professional (PMP), Professional Quantity Surveyor (PQS), Member of the Royal Institution of Chartered Surveyors (MRICS), or a similar professional…
Added 22 mins ago
ES
Vice-président(e) exécutif(ve), Développement des affaires - Montréal | Executive Vice President, Business Development - Montrel
Equans Services Canada & US
Montreal, QC
- Full-time
As a member of the Executive Leadership Team, the incumbent leads:

Commissionaires Nova Scotia

Administrative Office Assistant

Bedford, NS, Canada

Pay rate: $40,000 - $45,000 · Full-time

Apply About employer

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Job details

Pay: Pay rate: $40,000 - $45,000
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Commissionaires Nova Scotia is the province’s leading provider of security, safety, training, and identification services and only not-for-profit security provider. As part of the Canadian Corps of Commissionaires, we are proud to provide meaningful employment opportunities for veterans of the Canadian Armed Forces and RCMP, their families, and others who want to contribute to the safety and well-being of Nova Scotians.

Recognized with the 2025 Canadian Outstanding Security Performance Award (OSPA) for Outstanding Partnership, Commissionaires is committed to delivering high-quality services while creating a workplace where our people can build meaningful and rewarding careers.

We are currently seeking an organized, detail-oriented, and service-focused Administration Office Assistant to join our People and Culture team. This role supports the day-to-day administration of employee files, ensuring accurate records, timely processing, and responsive support to employees and the team. The Administrative Office Assistant is responsible for working with Human Resources Senior Administrator to accurately maintain administration for employee files, security clearances and benefits, along with assisting commissionaires and clients.

WHAT WE OFFER

A sought-after employer and community partner, we can help you achieve your goals through challenging work, professional development, and career advancement opportunities. We strive to continually improve and leverage technology in the security industry across Nova Scotia.

Join the 2025 OSPA Award winning team and benefit from:

Competitive pay rate
Health, drug, and dental benefits
Life and accident insurance
Annual vacation leave, plus up to 3 paid personal days per year
Sick Days
Paid Federal Holidays
Commissionaires Retirement Savings Program (RRSP/TFSA matching)
Annual paid loyalty award
Education assistance funds and family scholarship programs
Advancement opportunities within a large, national organization

Key Responsibilities:

Administer and maintain the HR Information System (BambooHR), ensuring accurate employee records, reporting, and appropriate employee and manager access.
Ensure the accurate input, maintenance, confidentiality, and secure storage of employee personnel files in both electronic and hard-copy formats.
Coordinate and manage employee onboarding and offboarding processes, including documentation, system updates, and employee communications.
Respond to and direct employee and client inquiries, providing timely and professional support.
Serve as the Alternate Company Security Officer (ACSO), administering employee security clearance processes in accordance with federal government requirements.
Process and maintain security clearances, including new applications, upgrades, renewals, transfers, and cancellations through the appropriate federal government systems.
Monitor and manage the day-to-day administration of employee security clearances, ensuring compliance, accuracy, and timely processing.
Maintain confidentiality of sensitive employee and security-related information and records.
Support the Senior HR Administrator with HR projects, initiatives, and day-to-day administrative responsibilities.
Provide backup support for the Senior HR Administrator during absences, ensuring continuity of HR operations.
Perform a variety of general HR and administrative duties as required to support organizational objectives.

Skills and Abilities: (Minimum Required)

Administration experience [required]
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) [required]
Ability to obtain a Government of Canada NATO Secret Clearance (required)
Ability to handle sensitive information with confidentiality and professionalism.
Strong attention to detail and organizational skills.
Consistent focus on continuous improvement and service excellence
Excellent communication and interpersonal skills both verbal and written.
Excellent customer service orientation and problem-solving abilities.
High-level of motivation and ability to learn new skills / content quickly.

Preferred Skills:

3+ years of experience in administration / assistant or HR coordination.
Experience with HR systems,PSPC Security Information Management System and benefits platforms.
Analytical mindset with the ability to interpret data.

Working Conditions

Pay rate: $40,000 - $45,000
This is a Head Office staff position working 0800-1600 Monday to Friday. In certain instances, some overtime or travel may be required.
Located at the Commissionaires Nova Scotia Headquarters (229 Damascus Road, Bedford)

READY TO JOIN US?

Our goal is to create an inclusive, diverse workplace representative, at all job levels, of the citizens we serve. At Commissionaires, we support, value, and respect the different views, cultures, and experiences of our employees, clients, business partners, and community members. We welcome applicants who identify as Indigenous/Aboriginals, or African Nova Scotians and/or Other Racially Visible Persons, or Persons with Disabilities, or Persons who identify in the 2SLGBTQ+ community, or others who reflect the diversity of Nova Scotian communities. If you are a member of one of these equity groups, you are encouraged to self-identify on your cover letter or during the application process.

We thank all applicants for their interest, but only those chosen for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Maintain accurate and confidential employee records in BambooHR and in electronic and hard-copy files, and coordinate onboarding, offboarding, and employee security clearance processes. Respond to employee and client inquiries, support HR projects and daily administration, and provide backup for the Senior HR Administrator.

Requirements

Administration experience and proficiency with Microsoft Office, including Excel, Word, and Outlook, are required, as is the ability to obtain a Government of Canada NATO Secret Clearance. Candidates should demonstrate confidentiality, strong organization and attention to detail, communication and customer service skills, problem-solving ability, and motivation to learn; three or more years of administrative, assistant, or HR coordination experience and familiarity with HR systems are preferred.

Skills

Administration
Microsoft Office Suite
Employee Records Management
HR Information Systems
Onboarding And Offboarding
Security Clearance Administration
Confidentiality
Attention To Detail
Organization
Communication
Customer Service
Problem-Solving
Data Analysis
Continuous Improvement
Benefits Administration

Benefits

Health, Drug, And Dental Benefits
Life And Accident Insurance
Annual Vacation Leave
Paid Personal Days
Sick Days
Paid Federal Holidays
Retirement Savings Program With RRSP/TFSA Matching
Annual Paid Loyalty Award
Education Assistance Funds
Family Scholarship Programs
Advancement Opportunities

Visa sponsorship

Not detected in the job text

Keywords

BambooHR
Microsoft Office
Excel
Word
Outlook
Human Resources
Employee Personnel Files
Employee Records
Onboarding
Offboarding
Security Clearances
Alternate Company Security Officer
ACSO
Government Of Canada NATO Secret Clearance
PSPC Security Information Management System
Benefits Platforms
Confidentiality
Data Analysis
Customer Service
Problem-Solving
Federal Government Requirements
HR Projects
Security And Investigations

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