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Added 4 mins ago
KS
Assistant manager, restaurant
KISSO SUSHI & RAMEN
Port Coquitlam, BC
- $35 to $39 CAD / hour
- Full-time
- On-site
Added 6 mins ago
FH
Assistant Grounds and Equipment Manager
Fairmont Hotels & Resorts
Lake Louise, AB
- Full-time
The Fairmont Hotel seeks an Assistant Grounds and Equipment Manager to support in overseeing grounds maintenance, landscaping, and equipment management. Responsibilities include supervising…
Added 6 mins ago
MC
Administrative Assistant Bookkeeper
Magma Chartered Professional Accountant
Calgary, AB
- Part-time
…records, reconciling accounts, and supporting day-to-day financial operations. If you have a strong background in bookkeeping and enjoy working in a collaborative…
Added 6 mins ago
TD
Groundperson [Arborist Assistant]
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Hamilton, ON
- Full-time
As a Groundsperson you will be working to support the operations above; you will play an important part in both site set up and assistance to both climbers and trimmers. This role will…
Added 6 mins ago
RH
Executive Assistant
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Ottawa, ON · Nepean, ON
- Full-time
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Added 6 mins ago
DU
Simulation Lab Assistant
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- Full-time
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Pharmacy Assistant (Training Provided)
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Pharmacy Assistant (Training Provided)
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Pharmacy Assistant (Training Provided)
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Oakville, ON
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Added 6 mins ago
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Added 6 mins ago
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Added 6 mins ago
BH
Administrative Assistant
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- Part-time
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Added 6 mins ago
UO
CUPE - Winter 27 - CVG3532/3132FR00
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 22 mins ago
SM
HR Assistant
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- Full-time
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Added 22 mins ago
Administrative Support Coordinator
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…administrative and technical support tasks to assist with day-to-day operations and to support the psychiatric physicians providing patient services within the…
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Entry level management position that focuses on supporting the day-to-day activities of Rooms Operations and supervision of related areas that include Housekeeping, Recreation. Laundry,…
Added 22 mins ago
Assistant Manager, Data Analytics & Reporting, Security Operations
Scotiabank
Toronto, ON
…consistency, transparency, and automation across Physical Security operations, helping translate strategy into measurable outcomes. Ultimately, the role supports the Bank’s ability to…
Added 36 mins ago
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Program Assistant, Program/Department Std
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- Full-time
The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is…
Added 36 mins ago
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Assistant General Manager - Aera
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Toronto, ON
- Full-time
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Added 36 mins ago
BC
Program Assistant
British Columbia Institute of Technology
Delta, BC
- $56,241 to $60,872 CAD / year
- Contract
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Added 36 mins ago
CJ
Administrative Assistant (m/f/x)
catchHR Jobs
Welland, ON
- Full-time
Join a forward-thinking team in Welland where your organizational talent becomes the heartbeat of our daily operations. We invite you to shape an environment where efficiency and…
Added 36 mins ago
CJ
Administrative Assistant (m/f/x)
catchHR Jobs
Welland, ON
- Full-time
Join a forward-thinking team in Welland where your organizational talent becomes the heartbeat of our daily operations. We invite you to shape an environment where efficiency and…

Commissionaires Nova Scotia

Administrative Office Assistant

Bedford, NS, Canada

Pay rate: $40,000 - $45,000 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Pay rate: $40,000 - $45,000
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Commissionaires Nova Scotia is the province’s leading provider of security, safety, training, and identification services and only not-for-profit security provider. As part of the Canadian Corps of Commissionaires, we are proud to provide meaningful employment opportunities for veterans of the Canadian Armed Forces and RCMP, their families, and others who want to contribute to the safety and well-being of Nova Scotians.

Recognized with the 2025 Canadian Outstanding Security Performance Award (OSPA) for Outstanding Partnership, Commissionaires is committed to delivering high-quality services while creating a workplace where our people can build meaningful and rewarding careers.

We are currently seeking an organized, detail-oriented, and service-focused Administration Office Assistant to join our People and Culture team. This role supports the day-to-day administration of employee files, ensuring accurate records, timely processing, and responsive support to employees and the team. The Administrative Office Assistant is responsible for working with Human Resources Senior Administrator to accurately maintain administration for employee files, security clearances and benefits, along with assisting commissionaires and clients.

WHAT WE OFFER

A sought-after employer and community partner, we can help you achieve your goals through challenging work, professional development, and career advancement opportunities. We strive to continually improve and leverage technology in the security industry across Nova Scotia.

Join the 2025 OSPA Award winning team and benefit from:

Competitive pay rate
Health, drug, and dental benefits
Life and accident insurance
Annual vacation leave, plus up to 3 paid personal days per year
Sick Days
Paid Federal Holidays
Commissionaires Retirement Savings Program (RRSP/TFSA matching)
Annual paid loyalty award
Education assistance funds and family scholarship programs
Advancement opportunities within a large, national organization

Key Responsibilities:

Administer and maintain the HR Information System (BambooHR), ensuring accurate employee records, reporting, and appropriate employee and manager access.
Ensure the accurate input, maintenance, confidentiality, and secure storage of employee personnel files in both electronic and hard-copy formats.
Coordinate and manage employee onboarding and offboarding processes, including documentation, system updates, and employee communications.
Respond to and direct employee and client inquiries, providing timely and professional support.
Serve as the Alternate Company Security Officer (ACSO), administering employee security clearance processes in accordance with federal government requirements.
Process and maintain security clearances, including new applications, upgrades, renewals, transfers, and cancellations through the appropriate federal government systems.
Monitor and manage the day-to-day administration of employee security clearances, ensuring compliance, accuracy, and timely processing.
Maintain confidentiality of sensitive employee and security-related information and records.
Support the Senior HR Administrator with HR projects, initiatives, and day-to-day administrative responsibilities.
Provide backup support for the Senior HR Administrator during absences, ensuring continuity of HR operations.
Perform a variety of general HR and administrative duties as required to support organizational objectives.

Skills and Abilities: (Minimum Required)

Administration experience [required]
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) [required]
Ability to obtain a Government of Canada NATO Secret Clearance (required)
Ability to handle sensitive information with confidentiality and professionalism.
Strong attention to detail and organizational skills.
Consistent focus on continuous improvement and service excellence
Excellent communication and interpersonal skills both verbal and written.
Excellent customer service orientation and problem-solving abilities.
High-level of motivation and ability to learn new skills / content quickly.

Preferred Skills:

3+ years of experience in administration / assistant or HR coordination.
Experience with HR systems,PSPC Security Information Management System and benefits platforms.
Analytical mindset with the ability to interpret data.

Working Conditions

Pay rate: $40,000 - $45,000
This is a Head Office staff position working 0800-1600 Monday to Friday. In certain instances, some overtime or travel may be required.
Located at the Commissionaires Nova Scotia Headquarters (229 Damascus Road, Bedford)

READY TO JOIN US?

Our goal is to create an inclusive, diverse workplace representative, at all job levels, of the citizens we serve. At Commissionaires, we support, value, and respect the different views, cultures, and experiences of our employees, clients, business partners, and community members. We welcome applicants who identify as Indigenous/Aboriginals, or African Nova Scotians and/or Other Racially Visible Persons, or Persons with Disabilities, or Persons who identify in the 2SLGBTQ+ community, or others who reflect the diversity of Nova Scotian communities. If you are a member of one of these equity groups, you are encouraged to self-identify on your cover letter or during the application process.

We thank all applicants for their interest, but only those chosen for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Maintain accurate and confidential employee records in BambooHR and in electronic and hard-copy files, and coordinate onboarding, offboarding, and employee security clearance processes. Respond to employee and client inquiries, support HR projects and daily administration, and provide backup for the Senior HR Administrator.

Requirements

Administration experience and proficiency with Microsoft Office, including Excel, Word, and Outlook, are required, as is the ability to obtain a Government of Canada NATO Secret Clearance. Candidates should demonstrate confidentiality, strong organization and attention to detail, communication and customer service skills, problem-solving ability, and motivation to learn; three or more years of administrative, assistant, or HR coordination experience and familiarity with HR systems are preferred.

Skills

Administration
Microsoft Office Suite
Employee Records Management
HR Information Systems
Onboarding And Offboarding
Security Clearance Administration
Confidentiality
Attention To Detail
Organization
Communication
Customer Service
Problem-Solving
Data Analysis
Continuous Improvement
Benefits Administration

Benefits

Health, Drug, And Dental Benefits
Life And Accident Insurance
Annual Vacation Leave
Paid Personal Days
Sick Days
Paid Federal Holidays
Retirement Savings Program With RRSP/TFSA Matching
Annual Paid Loyalty Award
Education Assistance Funds
Family Scholarship Programs
Advancement Opportunities

Visa sponsorship

Not detected in the job text

Keywords

BambooHR
Microsoft Office
Excel
Word
Outlook
Human Resources
Employee Personnel Files
Employee Records
Onboarding
Offboarding
Security Clearances
Alternate Company Security Officer
ACSO
Government Of Canada NATO Secret Clearance
PSPC Security Information Management System
Benefits Platforms
Confidentiality
Data Analysis
Customer Service
Problem-Solving
Federal Government Requirements
HR Projects
Security And Investigations

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