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Added 5 mins ago
JG
Senior Developer - Mainframe
J&M Group
Toronto, ON
- Contract
As a Senior Developer, you will be working in a development and support capacity on our core mainframe cards and transactions system.
Added 5 mins ago
B
Product Manager - Senior
Bevertec
Toronto, ON
- Contract
5+ years of product management experience in IT or digital services
Added 5 mins ago
RM
Senior Full-Stack Engineer
Realize Medical
Canada
- Full-time
Realize Medical is seeking a Senior Full-Stack Engineer to own the server and web systems behind Elucis, our FDA-cleared VR surgical planning platform. You will run our production services…
Added 5 mins ago
VB
Senior Engineer, Infrastructure / Mining
Vale Base Metals
Sudbury, ON
- Full-time
We are currently seeking a Senior Engineer, Mining / Infrastructure to join our Mines Technical Services team at Creighton Mine in Sudbury. This is a permanent position.
Added 5 mins ago
ST
Frontend Developer
Soroc Technology
Toronto, ON
- $60 to $70 CAD / hour
- Contract
We are seeking a Senior Frontend Developer on 1 yr contract for one of our healthcare clients in Toronto.
Added 5 mins ago
E
Senior Agentic AI Engineer
enableIT
Toronto, ON
- Contract
We are seeking a Senior Agentic AI Engineer to design, develop, and deploy production-grade AI applications using Large Language Models (LLMs), Agentic AI frameworks, Retrieval-Augmented…
Added 5 mins ago
RH
Insurance Sales Specialist
Robert Half
Toronto, ON
- $75,000 to $82,000 CAD / year
- Full-time
Our client, a well-established organization in the insurance and financial services industry, is seeking two experienced Senior Insurance Sales & Engagement Specialists to join their team…
Added 5 mins ago
AS
Quality Engineer (QE) / SDET – AI Chatbot Validation
Ardent SoftSol Inc.
Brampton, ON
- $38 to $40 CAD / hour
- Contract
We are looking for a seasoned AI first Senior Quality Engineer who is empowered to help the DevOps enablement team deliver highest level quality and is responsible for ensuring the team…
Added 5 mins ago
S
Senior Testing Officer / Auditor
Synechron
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Synechron is looking for a Senior Testing Officer / Auditor to support risk-based testing and control assessments within a financial services environment. The ideal candidate brings…
Added 5 mins ago
SJ
Associate Brand Manager
So Jobs
Montreal, QC
- $78,300 to $102,300 CAD / year
- Full-time
Senior Analyst, Brand Revenue Growth Management (RGM) / Associate Manager, Brand Revenue Growth Management (RGM)
Added 5 mins ago
S
Lead Instructional Designer
SafetyCo
Toronto, ON · Greater Toronto Area, Canada
- Contract
Led the development of a robust library of engaging, high-quality health and safety training programs.
Added 5 mins ago
CO
Project Manager, Parks Delivery
City of Vaughan
Vaughan, ON
- $126,650 to $148,162 CAD / year
- Contract
We have an exciting Temporary Full--Time, Non-Unionized opportunity in the Parks Infrastructure Planning & Development Department or an experienced and motivated individual.
Added 5 mins ago
MI
Senior DevOPS/Cloud Engineer
Maarut Inc
Toronto, ON
- Contract
Experience developing tools, scripts, utilities, APIs, or automation using modern programming languages and standard software-development practices.
Added 5 mins ago
EI
Internal Communications and Event Specialist
Enercare Inc.
Markham, ON
- Contract
Enercare Inc. is one of Canada’s largest home and commercial services companies servicing over one million customers across Ontario, Manitoba, Saskatchewan, Alberta, British Columbia,…
Added 21 mins ago
EB
Senior Analyst, Third Party Risk
EQ Bank | Canada's Challenger Bank
Toronto, ON
- Full-time
The Senior Analyst Third Party Risk Management provides support in the development of operational risk standards, tools, processes, and systems, and in the execution of oversight and…
Added 21 mins ago
EB
Manager, Third Party Risk
EQ Bank | Canada's Challenger Bank
Toronto, ON
- Full-time
The Senior Manager, Third Party Risk supports the development and ongoing execution of a strong operational risk management program across Equitable Bank and provides independent oversight…
Added 35 mins ago
HE
CADD Technician – MDOT Projects
Hennessey Engineers
Brampton, ON · Regional Municipality of Peel, ON
- Full-time
Reports To: Project Manager / Senior Design Engineer
Added 35 mins ago
R&
L&D Designer/Developer IV
Robertson & Company Ltd.
Toronto, ON
- Contract
Build the business case for learning development and define the rollout plan in collaboration with the business senior management and other partners
Added 35 mins ago
EB
Senior Analyst, Third Party Risk
EQ Bank
Toronto, ON
- Full-time
The Senior Analyst Third Party Risk Management provides support in the development of operational risk standards, tools, processes, and systems, and in the execution of oversight and…
Added 35 mins ago
VB
Senior Geologist
Vale Base Metals
Sudbury, ON
- Full-time
We are currently seeking a Senior Geologist to join our Mines Technical Services team in Sudbury. This is a permanent position covered under the Collective Agreement between Vale and the…
Added 35 mins ago
EB
Manager, Third Party Risk
EQ Bank
Toronto, ON
- Full-time
The Senior Manager, Third Party Risk supports the development and ongoing execution of a strong operational risk management program across Equitable Bank and provides independent oversight…
Added 35 mins ago
FS
Business Analyst, Pension
Financial Services Regulatory Authority (FSRA)
Toronto, ON · FSRA Head Office
- Full-time
Written and verbal communications skills to market and communicate initiatives, products and services; manage diverse business contacts, provide written/verbal instructions and information…
Added 35 mins ago
E
Sr. Fraud & Identity Management Analytics Consultant
Equifax
Toronto, ON · Montreal, QC · CAN - Ontario - Toronto
- Full-time
We are seeking a highly motivated Senior Fraud & Identity Management Consultant to engage with prospects and existing clients by providing experienced pre- and post-sales consulting on…
Added 35 mins ago
Manager, Product and Solutions, Private Banking
Scotiabank
Toronto, ON
The Manager supports the development, delivery and ongoing enhancement of Private Banking products, services and client solutions. Working with the Senior Manager and partners across the…
Added 35 mins ago
Director, National Supervision, ScotiaMcLeod, Business Controls & Oversight - Toronto
Scotiabank
Toronto, ON
Collaborate with the Senior Manager, AML & Regulatory Initiatives to oversee implementation and execution of the enterprise AML/ATF Program across the Wealth Management business line,…

Commissionaires Nova Scotia

Administrative Office Assistant

Bedford, NS, Canada

Pay rate: $40,000 - $45,000 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Pay rate: $40,000 - $45,000
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Commissionaires Nova Scotia is the province’s leading provider of security, safety, training, and identification services and only not-for-profit security provider. As part of the Canadian Corps of Commissionaires, we are proud to provide meaningful employment opportunities for veterans of the Canadian Armed Forces and RCMP, their families, and others who want to contribute to the safety and well-being of Nova Scotians.

Recognized with the 2025 Canadian Outstanding Security Performance Award (OSPA) for Outstanding Partnership, Commissionaires is committed to delivering high-quality services while creating a workplace where our people can build meaningful and rewarding careers.

We are currently seeking an organized, detail-oriented, and service-focused Administration Office Assistant to join our People and Culture team. This role supports the day-to-day administration of employee files, ensuring accurate records, timely processing, and responsive support to employees and the team. The Administrative Office Assistant is responsible for working with Human Resources Senior Administrator to accurately maintain administration for employee files, security clearances and benefits, along with assisting commissionaires and clients.

WHAT WE OFFER

A sought-after employer and community partner, we can help you achieve your goals through challenging work, professional development, and career advancement opportunities. We strive to continually improve and leverage technology in the security industry across Nova Scotia.

Join the 2025 OSPA Award winning team and benefit from:

Competitive pay rate
Health, drug, and dental benefits
Life and accident insurance
Annual vacation leave, plus up to 3 paid personal days per year
Sick Days
Paid Federal Holidays
Commissionaires Retirement Savings Program (RRSP/TFSA matching)
Annual paid loyalty award
Education assistance funds and family scholarship programs
Advancement opportunities within a large, national organization

Key Responsibilities:

Administer and maintain the HR Information System (BambooHR), ensuring accurate employee records, reporting, and appropriate employee and manager access.
Ensure the accurate input, maintenance, confidentiality, and secure storage of employee personnel files in both electronic and hard-copy formats.
Coordinate and manage employee onboarding and offboarding processes, including documentation, system updates, and employee communications.
Respond to and direct employee and client inquiries, providing timely and professional support.
Serve as the Alternate Company Security Officer (ACSO), administering employee security clearance processes in accordance with federal government requirements.
Process and maintain security clearances, including new applications, upgrades, renewals, transfers, and cancellations through the appropriate federal government systems.
Monitor and manage the day-to-day administration of employee security clearances, ensuring compliance, accuracy, and timely processing.
Maintain confidentiality of sensitive employee and security-related information and records.
Support the Senior HR Administrator with HR projects, initiatives, and day-to-day administrative responsibilities.
Provide backup support for the Senior HR Administrator during absences, ensuring continuity of HR operations.
Perform a variety of general HR and administrative duties as required to support organizational objectives.

Skills and Abilities: (Minimum Required)

Administration experience [required]
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) [required]
Ability to obtain a Government of Canada NATO Secret Clearance (required)
Ability to handle sensitive information with confidentiality and professionalism.
Strong attention to detail and organizational skills.
Consistent focus on continuous improvement and service excellence
Excellent communication and interpersonal skills both verbal and written.
Excellent customer service orientation and problem-solving abilities.
High-level of motivation and ability to learn new skills / content quickly.

Preferred Skills:

3+ years of experience in administration / assistant or HR coordination.
Experience with HR systems,PSPC Security Information Management System and benefits platforms.
Analytical mindset with the ability to interpret data.

Working Conditions

Pay rate: $40,000 - $45,000
This is a Head Office staff position working 0800-1600 Monday to Friday. In certain instances, some overtime or travel may be required.
Located at the Commissionaires Nova Scotia Headquarters (229 Damascus Road, Bedford)

READY TO JOIN US?

Our goal is to create an inclusive, diverse workplace representative, at all job levels, of the citizens we serve. At Commissionaires, we support, value, and respect the different views, cultures, and experiences of our employees, clients, business partners, and community members. We welcome applicants who identify as Indigenous/Aboriginals, or African Nova Scotians and/or Other Racially Visible Persons, or Persons with Disabilities, or Persons who identify in the 2SLGBTQ+ community, or others who reflect the diversity of Nova Scotian communities. If you are a member of one of these equity groups, you are encouraged to self-identify on your cover letter or during the application process.

We thank all applicants for their interest, but only those chosen for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Maintain accurate and confidential employee records in BambooHR and in electronic and hard-copy files, and coordinate onboarding, offboarding, and employee security clearance processes. Respond to employee and client inquiries, support HR projects and daily administration, and provide backup for the Senior HR Administrator.

Requirements

Administration experience and proficiency with Microsoft Office, including Excel, Word, and Outlook, are required, as is the ability to obtain a Government of Canada NATO Secret Clearance. Candidates should demonstrate confidentiality, strong organization and attention to detail, communication and customer service skills, problem-solving ability, and motivation to learn; three or more years of administrative, assistant, or HR coordination experience and familiarity with HR systems are preferred.

Skills

Administration
Microsoft Office Suite
Employee Records Management
HR Information Systems
Onboarding And Offboarding
Security Clearance Administration
Confidentiality
Attention To Detail
Organization
Communication
Customer Service
Problem-Solving
Data Analysis
Continuous Improvement
Benefits Administration

Benefits

Health, Drug, And Dental Benefits
Life And Accident Insurance
Annual Vacation Leave
Paid Personal Days
Sick Days
Paid Federal Holidays
Retirement Savings Program With RRSP/TFSA Matching
Annual Paid Loyalty Award
Education Assistance Funds
Family Scholarship Programs
Advancement Opportunities

Visa sponsorship

Not detected in the job text

Keywords

BambooHR
Microsoft Office
Excel
Word
Outlook
Human Resources
Employee Personnel Files
Employee Records
Onboarding
Offboarding
Security Clearances
Alternate Company Security Officer
ACSO
Government Of Canada NATO Secret Clearance
PSPC Security Information Management System
Benefits Platforms
Confidentiality
Data Analysis
Customer Service
Problem-Solving
Federal Government Requirements
HR Projects
Security And Investigations

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