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Added 9 mins ago
P
Municipality of North Grenville - Chief Administrative Officer
Phelps
North Grenville, ON
- Full-time
The Chief Administrative Officer is a visionary, collaborative, and politically astute leader who serves as the link between Council and administration. Reporting to Council, the CAO will…
Added 38 mins ago
HC
Director of Facilities and Capital Infrastructure (2026-NON-FAC-321)
Hastings County
Belleville, ON
- Full-time
…non-unionized position reporting to the Chief Administrative Officer. As a member of the County's senior management team, the Director of Facilities and Capital Infrastructure provides…
Added 38 mins ago
Customer Experience Lead - Corner Brook Plaza, Newfoundland
Scotiabank
Corner Brook, NL
Lead and manage your team of Customer Experience Associates and Senior Customer Experience Associates
Added 38 mins ago
RO
Director and Chief Human Resources Officer
Region of Peel
Brampton, ON
- Full-time
Reporting to the Chief Administrative Officer, the Director and Chief Human Resources Officer (CHRO) will be Peel Region’s senior-most people executive, serving as a strategic counsellor to…
Added 1 hour ago
Director of Executive Client and Consulting Services
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St. John's, NL
Treasury Board Secretariat | Office of the Chief Information Officer
Added 1 hour ago
S
Senior Testing Officer / Auditor
Synechron
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Synechron is looking for a Senior Testing Officer / Auditor to support risk-based testing and control assessments within a financial services environment. The ideal candidate brings…
Added 1 hour ago
LG
Chief Financial Officer
Lancaster Group Inc
Hamilton, ON
- From $200,000 CAD / year
- Full-time
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Added 2 hours ago
LN
Assistant Controller
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Winnipeg, MB
- Full-time
…take on broader responsibilities supporting a Chief Financial Officer in a private…
Added 2 hours ago
CN
Administrative Office Assistant
Commissionaires Nova Scotia
Bedford, NS
- Full-time
…Office Assistant is responsible for working with Human Resources Senior Administrator to accurately maintain administration for employee files, security clearances and benefits, along with…
Added 4 hours ago
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Senior Vice President, Capital Markets, Investments & Project Finance - DG Solar Company
J&T
Toronto, ON · North York, ON
- Full-time
…generation and energy storage assets in the US. They are hiring a Senior Vice President to lead capital formation, structured finance, investment underwriting, capital allocation and…
Added 5 hours ago
AH
Senior Consultant
Alberta Health Services
Grande Prairie, AB
- Temporary
…leader to join the Grande Prairie Regional Hospital team as a Senior Consultant, Transformation. Reporting to the Senior Operating Officer, this unique leadership role is a key component of…
Added 5 hours ago
AH
Rural Lead, Central Corridor
Alberta Health Services
Red Deer, AB
- Full-time
…and a demonstrated clear pattern of professional and personal development. The incumbent is an effective communicator with strong organizational skills, customer focused orientation and…
Added 7 hours ago
Manager Portfolio and Building Services
City of Vancouver
Vancouver, BC
Identifies needs and gaps and organizes staff training and development to maintain appropriate professional standards of service delivery.
Added 10 hours ago
J
Information Security Program Manager
Jobgether
Canada
- Full-time
…security leadership experience, such as Chief Information Security Officer (CISO), virtual CISO (vCISO), or another senior security leadership…
Added 11 hours ago
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Radiation Safety Officer
Fraser Health
Surrey, BC
- Full-time
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Added 12 hours ago
Senior Manager, Logistics
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Abbotsford, BC
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Added 12 hours ago
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Corporate Paralegal
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Vancouver, BC
- $90,000 to $115,000 CAD / year
- Full-time
…transactions and working closely with executive leadership and senior…
Added 13 hours ago
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Non-Profit Portfolio Manager
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- Full-time
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Added 15 hours ago
BE
Director, Strategic Communications
BC Energy Regulator
Fort St. John, BC
- Full-time
Provide strategic counsel to senior leadership and across the organization on reputational, public, political, stakeholder and communications risks, opportunities and implications…
Added 15 hours ago
A
Senior Director, Product & Platform Trust
Autodesk
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…product teams build safe and secure products at scale. The Senior Director, Product & Platform Trust will partner closely with product and engineering leaders across Autodesk's product &…
Added 15 hours ago
GS
Pacific Salmon Foundation - Senior Development Officer, Corporate Partnerships and Major Gifts
Gerard Search
Vancouver, BC
- Full-time
The Senior Development Officer is responsible for leading and executing fundraising strategies to help the Pacific Salmon Foundation achieve its mission and goals. The position will…
Added 16 hours ago
C
AI Strategist
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Toronto, ON
- Full-time
Reporting to the 3Cloud Chief AI Officer, the Strategist will also serve as Deputy Chief AI Officer and lead 3Cloud’s cross-service-line AI Center of Excellence. The role is jointly aligned…
Added 16 hours ago
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Asst Contr & Sr Mgr Acct&Repo
Toronto Metropolitan University
Toronto, ON
- Full-time
…Client-focused And Collaborative Group Reporting To The Chief Financial Officer. The Financial Services Team Are Guided By Principles Of Transparency And Accountability In Their Endeavour…
Added 16 hours ago
FC
Health & Safety Supervisor
FCC Construcción
Toronto, ON
- Contract
The Health & Safety Tunnel officer shall be responsible for:
Added 16 hours ago
GL
Director, Enterprise Risk Management
goeasy Ltd.
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Commissionaires Nova Scotia

Administrative Office Assistant

Bedford, NS, Canada

Pay rate: $40,000 - $45,000 · Full-time

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Job details

Pay: Pay rate: $40,000 - $45,000
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Commissionaires Nova Scotia is the province’s leading provider of security, safety, training, and identification services and only not-for-profit security provider. As part of the Canadian Corps of Commissionaires, we are proud to provide meaningful employment opportunities for veterans of the Canadian Armed Forces and RCMP, their families, and others who want to contribute to the safety and well-being of Nova Scotians.

Recognized with the 2025 Canadian Outstanding Security Performance Award (OSPA) for Outstanding Partnership, Commissionaires is committed to delivering high-quality services while creating a workplace where our people can build meaningful and rewarding careers.

We are currently seeking an organized, detail-oriented, and service-focused Administration Office Assistant to join our People and Culture team. This role supports the day-to-day administration of employee files, ensuring accurate records, timely processing, and responsive support to employees and the team. The Administrative Office Assistant is responsible for working with Human Resources Senior Administrator to accurately maintain administration for employee files, security clearances and benefits, along with assisting commissionaires and clients.

WHAT WE OFFER

A sought-after employer and community partner, we can help you achieve your goals through challenging work, professional development, and career advancement opportunities. We strive to continually improve and leverage technology in the security industry across Nova Scotia.

Join the 2025 OSPA Award winning team and benefit from:

Competitive pay rate
Health, drug, and dental benefits
Life and accident insurance
Annual vacation leave, plus up to 3 paid personal days per year
Sick Days
Paid Federal Holidays
Commissionaires Retirement Savings Program (RRSP/TFSA matching)
Annual paid loyalty award
Education assistance funds and family scholarship programs
Advancement opportunities within a large, national organization

Key Responsibilities:

Administer and maintain the HR Information System (BambooHR), ensuring accurate employee records, reporting, and appropriate employee and manager access.
Ensure the accurate input, maintenance, confidentiality, and secure storage of employee personnel files in both electronic and hard-copy formats.
Coordinate and manage employee onboarding and offboarding processes, including documentation, system updates, and employee communications.
Respond to and direct employee and client inquiries, providing timely and professional support.
Serve as the Alternate Company Security Officer (ACSO), administering employee security clearance processes in accordance with federal government requirements.
Process and maintain security clearances, including new applications, upgrades, renewals, transfers, and cancellations through the appropriate federal government systems.
Monitor and manage the day-to-day administration of employee security clearances, ensuring compliance, accuracy, and timely processing.
Maintain confidentiality of sensitive employee and security-related information and records.
Support the Senior HR Administrator with HR projects, initiatives, and day-to-day administrative responsibilities.
Provide backup support for the Senior HR Administrator during absences, ensuring continuity of HR operations.
Perform a variety of general HR and administrative duties as required to support organizational objectives.

Skills and Abilities: (Minimum Required)

Administration experience [required]
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) [required]
Ability to obtain a Government of Canada NATO Secret Clearance (required)
Ability to handle sensitive information with confidentiality and professionalism.
Strong attention to detail and organizational skills.
Consistent focus on continuous improvement and service excellence
Excellent communication and interpersonal skills both verbal and written.
Excellent customer service orientation and problem-solving abilities.
High-level of motivation and ability to learn new skills / content quickly.

Preferred Skills:

3+ years of experience in administration / assistant or HR coordination.
Experience with HR systems,PSPC Security Information Management System and benefits platforms.
Analytical mindset with the ability to interpret data.

Working Conditions

Pay rate: $40,000 - $45,000
This is a Head Office staff position working 0800-1600 Monday to Friday. In certain instances, some overtime or travel may be required.
Located at the Commissionaires Nova Scotia Headquarters (229 Damascus Road, Bedford)

READY TO JOIN US?

Our goal is to create an inclusive, diverse workplace representative, at all job levels, of the citizens we serve. At Commissionaires, we support, value, and respect the different views, cultures, and experiences of our employees, clients, business partners, and community members. We welcome applicants who identify as Indigenous/Aboriginals, or African Nova Scotians and/or Other Racially Visible Persons, or Persons with Disabilities, or Persons who identify in the 2SLGBTQ+ community, or others who reflect the diversity of Nova Scotian communities. If you are a member of one of these equity groups, you are encouraged to self-identify on your cover letter or during the application process.

We thank all applicants for their interest, but only those chosen for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Maintain accurate and confidential employee records in BambooHR and in electronic and hard-copy files, and coordinate onboarding, offboarding, and employee security clearance processes. Respond to employee and client inquiries, support HR projects and daily administration, and provide backup for the Senior HR Administrator.

Requirements

Administration experience and proficiency with Microsoft Office, including Excel, Word, and Outlook, are required, as is the ability to obtain a Government of Canada NATO Secret Clearance. Candidates should demonstrate confidentiality, strong organization and attention to detail, communication and customer service skills, problem-solving ability, and motivation to learn; three or more years of administrative, assistant, or HR coordination experience and familiarity with HR systems are preferred.

Skills

Administration
Microsoft Office Suite
Employee Records Management
HR Information Systems
Onboarding And Offboarding
Security Clearance Administration
Confidentiality
Attention To Detail
Organization
Communication
Customer Service
Problem-Solving
Data Analysis
Continuous Improvement
Benefits Administration

Benefits

Health, Drug, And Dental Benefits
Life And Accident Insurance
Annual Vacation Leave
Paid Personal Days
Sick Days
Paid Federal Holidays
Retirement Savings Program With RRSP/TFSA Matching
Annual Paid Loyalty Award
Education Assistance Funds
Family Scholarship Programs
Advancement Opportunities

Visa sponsorship

Not detected in the job text

Keywords

BambooHR
Microsoft Office
Excel
Word
Outlook
Human Resources
Employee Personnel Files
Employee Records
Onboarding
Offboarding
Security Clearances
Alternate Company Security Officer
ACSO
Government Of Canada NATO Secret Clearance
PSPC Security Information Management System
Benefits Platforms
Confidentiality
Data Analysis
Customer Service
Problem-Solving
Federal Government Requirements
HR Projects
Security And Investigations

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