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Added 3 mins ago
MC
Senior Manager, Operational Excellence
Meridian Credit Union
St. Catharines, ON · Toronto, ON · Etobicoke, ON
- Full-time
Reporting to the Director, Operational Excellence & Controls, the Senior Manager, Operational Excellence leads the operational transformation and continuous improvement agenda across…
Added 4 mins ago
MC
Senior Manager, Member Relations & NPS
Meridian Credit Union
St. Catharines, ON · Toronto, ON · Etobicoke, ON
- Full-time
Reporting to the Director, Operational Excellence & Controls, the Senior Manager, Member Relations and NPS leads Meridian’s enterprise approach to escalated Member concerns, complaint…
Added 4 mins ago
WO
Speech Pathologist - Speech Therapy Corporate
William Osler Health System
Toronto, ON · Etobicoke, Ontario
- Part-time
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 4 mins ago
L
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Lazer
Remote, Canada
- Contract
- Remote
Lazer is a world-class digital product studio composed of 180+ senior engineers and designers with backgrounds from companies like Apple, Google, Coinbase, and more. With our product…
Added 4 mins ago
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You'll work alongside senior mechatronics engineers and professional engineers (P.Eng.), and with our vision, software and product teams, using the latest machine vision technology to…
Added 4 mins ago
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- Full-time
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- Full-time
Investigate all inquiries and administrative errors and refer more complex issues to the Senior Officer
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Added 19 mins ago
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Added 19 mins ago
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Added 19 mins ago
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- Full-time
Added 19 mins ago
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- Full-time
Currently enrolled in an undergraduate program as a rising sophomore, junior, or senior, or currently enrolled in a graduate program.
Added 19 mins ago
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Lead, Performance, Accountability & Funding Allocation
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Barrie, ON · Brampton, ON · Mississauga, ON
- Full-time
…contributor role for a collaborative leader who can influence senior stakeholders and deliver results in a complex health-care…
Added 19 mins ago
MC
Senior Manager, Operational Excellence
Meridian Credit Union
St. Catharines, ON
- Full-time
Reporting to the Director, Operational Excellence & Controls, the Senior Manager, Operational Excellence leads the operational transformation and continuous improvement agenda across…
Added 19 mins ago
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Added 19 mins ago
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Added 19 mins ago
WO
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William Osler Health System
Toronto, ON · Etobicoke, ON
- Part-time
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 19 mins ago
R
Senior Relationship Manager, Retail Financial Services- EN
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- Full-time
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Added 19 mins ago
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Added 19 mins ago
WO
Speech Pathologist - Speech Therapy Corporate
William Osler Health System
Toronto, ON · Etobicoke, ON
- Part-time
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 19 mins ago
MC
Senior Manager, Member Relations & NPS
Meridian Credit Union
St. Catharines, ON
- Full-time
Reporting to the Director, Operational Excellence & Controls, the Senior Manager, Member Relations and NPS leads Meridian’s enterprise approach to escalated Member concerns, complaint…
Added 19 mins ago
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Commissionaires Nova Scotia

Administrative Office Assistant

Bedford, NS, Canada

Pay rate: $40,000 - $45,000 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Pay rate: $40,000 - $45,000
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Commissionaires Nova Scotia is the province’s leading provider of security, safety, training, and identification services and only not-for-profit security provider. As part of the Canadian Corps of Commissionaires, we are proud to provide meaningful employment opportunities for veterans of the Canadian Armed Forces and RCMP, their families, and others who want to contribute to the safety and well-being of Nova Scotians.

Recognized with the 2025 Canadian Outstanding Security Performance Award (OSPA) for Outstanding Partnership, Commissionaires is committed to delivering high-quality services while creating a workplace where our people can build meaningful and rewarding careers.

We are currently seeking an organized, detail-oriented, and service-focused Administration Office Assistant to join our People and Culture team. This role supports the day-to-day administration of employee files, ensuring accurate records, timely processing, and responsive support to employees and the team. The Administrative Office Assistant is responsible for working with Human Resources Senior Administrator to accurately maintain administration for employee files, security clearances and benefits, along with assisting commissionaires and clients.

WHAT WE OFFER

A sought-after employer and community partner, we can help you achieve your goals through challenging work, professional development, and career advancement opportunities. We strive to continually improve and leverage technology in the security industry across Nova Scotia.

Join the 2025 OSPA Award winning team and benefit from:

Competitive pay rate
Health, drug, and dental benefits
Life and accident insurance
Annual vacation leave, plus up to 3 paid personal days per year
Sick Days
Paid Federal Holidays
Commissionaires Retirement Savings Program (RRSP/TFSA matching)
Annual paid loyalty award
Education assistance funds and family scholarship programs
Advancement opportunities within a large, national organization

Key Responsibilities:

Administer and maintain the HR Information System (BambooHR), ensuring accurate employee records, reporting, and appropriate employee and manager access.
Ensure the accurate input, maintenance, confidentiality, and secure storage of employee personnel files in both electronic and hard-copy formats.
Coordinate and manage employee onboarding and offboarding processes, including documentation, system updates, and employee communications.
Respond to and direct employee and client inquiries, providing timely and professional support.
Serve as the Alternate Company Security Officer (ACSO), administering employee security clearance processes in accordance with federal government requirements.
Process and maintain security clearances, including new applications, upgrades, renewals, transfers, and cancellations through the appropriate federal government systems.
Monitor and manage the day-to-day administration of employee security clearances, ensuring compliance, accuracy, and timely processing.
Maintain confidentiality of sensitive employee and security-related information and records.
Support the Senior HR Administrator with HR projects, initiatives, and day-to-day administrative responsibilities.
Provide backup support for the Senior HR Administrator during absences, ensuring continuity of HR operations.
Perform a variety of general HR and administrative duties as required to support organizational objectives.

Skills and Abilities: (Minimum Required)

Administration experience [required]
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) [required]
Ability to obtain a Government of Canada NATO Secret Clearance (required)
Ability to handle sensitive information with confidentiality and professionalism.
Strong attention to detail and organizational skills.
Consistent focus on continuous improvement and service excellence
Excellent communication and interpersonal skills both verbal and written.
Excellent customer service orientation and problem-solving abilities.
High-level of motivation and ability to learn new skills / content quickly.

Preferred Skills:

3+ years of experience in administration / assistant or HR coordination.
Experience with HR systems,PSPC Security Information Management System and benefits platforms.
Analytical mindset with the ability to interpret data.

Working Conditions

Pay rate: $40,000 - $45,000
This is a Head Office staff position working 0800-1600 Monday to Friday. In certain instances, some overtime or travel may be required.
Located at the Commissionaires Nova Scotia Headquarters (229 Damascus Road, Bedford)

READY TO JOIN US?

Our goal is to create an inclusive, diverse workplace representative, at all job levels, of the citizens we serve. At Commissionaires, we support, value, and respect the different views, cultures, and experiences of our employees, clients, business partners, and community members. We welcome applicants who identify as Indigenous/Aboriginals, or African Nova Scotians and/or Other Racially Visible Persons, or Persons with Disabilities, or Persons who identify in the 2SLGBTQ+ community, or others who reflect the diversity of Nova Scotian communities. If you are a member of one of these equity groups, you are encouraged to self-identify on your cover letter or during the application process.

We thank all applicants for their interest, but only those chosen for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Maintain accurate and confidential employee records in BambooHR and in electronic and hard-copy files, and coordinate onboarding, offboarding, and employee security clearance processes. Respond to employee and client inquiries, support HR projects and daily administration, and provide backup for the Senior HR Administrator.

Requirements

Administration experience and proficiency with Microsoft Office, including Excel, Word, and Outlook, are required, as is the ability to obtain a Government of Canada NATO Secret Clearance. Candidates should demonstrate confidentiality, strong organization and attention to detail, communication and customer service skills, problem-solving ability, and motivation to learn; three or more years of administrative, assistant, or HR coordination experience and familiarity with HR systems are preferred.

Skills

Administration
Microsoft Office Suite
Employee Records Management
HR Information Systems
Onboarding And Offboarding
Security Clearance Administration
Confidentiality
Attention To Detail
Organization
Communication
Customer Service
Problem-Solving
Data Analysis
Continuous Improvement
Benefits Administration

Benefits

Health, Drug, And Dental Benefits
Life And Accident Insurance
Annual Vacation Leave
Paid Personal Days
Sick Days
Paid Federal Holidays
Retirement Savings Program With RRSP/TFSA Matching
Annual Paid Loyalty Award
Education Assistance Funds
Family Scholarship Programs
Advancement Opportunities

Visa sponsorship

Not detected in the job text

Keywords

BambooHR
Microsoft Office
Excel
Word
Outlook
Human Resources
Employee Personnel Files
Employee Records
Onboarding
Offboarding
Security Clearances
Alternate Company Security Officer
ACSO
Government Of Canada NATO Secret Clearance
PSPC Security Information Management System
Benefits Platforms
Confidentiality
Data Analysis
Customer Service
Problem-Solving
Federal Government Requirements
HR Projects
Security And Investigations

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