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Added 4 mins ago
YU
People Services Support Assistant
York University
Toronto, ON
- Contract
The People Services Support Assistant provides payroll administrative support and handles entry-level employment lifecycle transactions from hire to termination, for the Payroll department…
Added 4 mins ago
H
Clinic Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
The Clinic Assistant supports the department by performing a variety of clerical and patient care tasks. This position reports to a Director or Manager in Radiation Therapy, Systemic…
Added 4 mins ago
Manager, Executive Issues and Coordination
Government of Alberta
AB
Job Title: Manager, Executive Issues and Coordination
Added 4 mins ago
MR
Front Desk Assistant
Mount Royal University
Calgary, AB
- Part-time
…front-end team including the Lead Administrator, Administrative Assistant and Flexible Employees and clinic…
Added 4 mins ago
TU
Communications Coordinator
The University of British Columbia
Kelowna, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Coordinator works closely with the Digital Engagement and Content Strategist and Engagement Assistant as members of an integrated Marketing and Communications team. Assignments are…
Added 4 mins ago
NC
Veterinary Assistant/Client Service Rep
NVA Canada
Fredericton, NB
- Full-time
As a Veterinary Assistant of Valley Veterinary Hospital, you are part of a team that celebrates the Human-Animal Bond through exceptional and compassionate care of the physical and…
Added 4 mins ago
IG
Exec Assistant and Site Coordinator
Insight Global
Montreal, QC
- $30 to $35 CAD / hour
- Contract
Previous Executive Assistant, senior administrative support, office management or comparable experience in a professional environment.
Added 4 mins ago
L
Deli Assistant Department Manager - Full Time
Longo's
Markham, ON
- Full-time
We are looking for a Deli Assistant Department Manager - Full Time who is passionate about food and enjoys working in a fast paced, team environment!
Added 4 mins ago
TC
Project Manager | Construction
Turner Construction | Canada
Toronto, ON
- Full-time
An annual base salary range for this position may be CA$130,000 to CA$145,000, depending on experience and fit.
Added 19 mins ago
PC
Wealth Planning Assistant
Prospera Credit Union
New Westminster, BC
- Part-time
We are currently seeking a Wealth Planning Assistant for our New Westminster Advice Centre. You will be responsible for providing support to our Investment Advisors (IAs) and wealth…
Added 19 mins ago
S
Assistant Manager
Structube
Richmond Hill, ON
- Full-time
Ensure that each employee delivers an incredible experience for our customers;
Added 19 mins ago
SD
Merchandiser, Hourly Part Time Day
Shoppers Drug Mart
Richmond, BC
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 19 mins ago
SD
Merchandiser, Hourly Full Time Evening
Shoppers Drug Mart
Richmond, BC
- Full-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 19 mins ago
SD
Merchandiser, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Brampton, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 19 mins ago
GD
GARAGE - Assistant Manager - Conestoga Mall
Groupe Dynamite, Inc Garage
Waterloo, ON
- Full-time
Reporting to the Store Manager, your main focus as the Assistant Manager is to assist the Store Manager in all aspects of the store operations, by providing leadership that optimizes sales…
Added 19 mins ago
GD
GARAGE - Assistant Manager - Carrefour de L'Estrie
Groupe Dynamite, Inc Garage
Sherbrooke, QC
- Full-time
Reporting to the Store Manager, your main focus as the Assistant Manager is to assist the Store Manager in all aspects of the store operations, by providing leadership that optimizes sales…
Added 34 mins ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Quebec, QC
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 34 mins ago
S
Assistant Department Manager, Produce
Save-On-Foods
Burnaby, BC · Madison Centre - Burnaby BC
- Part-time
We are hiring for an Assistant Department Manager, Produce at our Madison Centre Save-On-Foods location in Burnaby, BC.
Added 34 mins ago
TH
CUSTOMER EXPERIENCE MANAGER- MEDICINE HAT
The Home Depot Canada
Medicine Hat, AB
- Full-time
Customer Experience Managers (CXM) are members of the store leadership and management team, overseeing execution of store standards across the entire store, including customer service,…
Added 34 mins ago
MP
Receptionist - Casual
Mount Pleasant Group
Toronto, ON
- Temporary
At least one (1) year of previous experience in a similar role (Receptionist, Office Administrative, Admin Assistant).
Added 34 mins ago
D
Assistant Team Leader
Dollarama
Wetaskiwin, AB
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 34 mins ago
D
Assistant Team Leader
Dollarama
London, ON
- $18.1 to $18.6 CAD / hour
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 34 mins ago
D
Assistant Team Leader
Dollarama
London, ON
- $18.1 to $18.6 CAD / hour
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 34 mins ago
CG
Sales Representative, Banquets & Catering
Compass Group Canada
Winnipeg, MB
- $47,000 CAD / year
- Full-time
Maintain response time standards set out by the General Manager, Banquets & Catering of Assistant General Manager, Sales & Catering for communication via phone and email.
Added 34 mins ago
D
Assistant Team Leader
Dollarama
Sault Ste. Marie, ON
- $18.1 to $18.6 CAD / hour
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…

Commissionaires Nova Scotia

Human Resources Administration Assistant

Bedford, NS, B4A 0C2, Canada

Pay rate: $40,000 - $45,000

Apply About employer

Applications open in a new tab.

Job details

Pay: Pay rate: $40,000 - $45,000
Posting language: English
Posted: Nov 5, 2026

Original job description

Commissionaires Nova Scotia (CNS) is the province’s leading provider of security, safety, training, and identification services and only not-for-profit security provider. As part of the Canadian Corps of Commissionaires, we are proud to provide meaningful employment opportunities for veterans of the Canadian Armed Forces and RCMP, their families, and others who want to contribute to the safety and well-being of Nova Scotians.

Recognized with the 2025 Canadian Outstanding Security Performance Award (OSPA) for Outstanding Partnership, Commissionaires is committed to delivering high-quality services while creating a workplace where our people can build meaningful and rewarding careers.

We are currently seeking a Human Resource Administration Assistant to join our People and Culture team. This is an opportunity for an organized, detail-oriented, and collaborative professional to support essential HR administration and recruitment activities. The successful candidate will play a key role in maintaining accurate employee records, coordinating onboarding and off-boarding, supporting recruitment and training processes, and ensuring a positive experience for employees and prospective candidates.

WHAT WE OFFER

A sought-after employer and community partner, we can help you achieve your goals through challenging work, professional development, and career advancement opportunities. We strive to continually improve and leverage technology in the security industry across Nova Scotia.

Join the 2025 OSPA Award winning team and benefit from:

Competitive pay rate
Health, drug, and dental benefits
Life and accident insurance
Annual vacation leave, plus up to 3 paid personal days per year
Sick Days
Paid Federal Holidays
Commissionaires Retirement Savings Program (RRSP/TFSA matching)
Annual paid loyalty award
Education assistance funds and family scholarship programs
Advancement opportunities within a large, national organization

Key Responsibilities:

Maintain accurate and confidential employee personnel files, including electronic and hard-copy records.
Administer and maintain BambooHR, ensuring accurate employee information, reporting, system access, and data integrity.
Coordinate employee onboarding and offboarding processes, including documentation, system updates, and communications.
Review applications, conduct candidate prescreens, and maintain accurate recruitment records and candidate progression in BambooHR.
Coordinate and participate in candidate interviews, complete reference checks, and document interview outcomes.
Serve as the primary HR point of contact for candidates preparing for the Commissionaires Security Officer Course (CSOC), communicating training requirements, deadlines, and next steps.
Coordinate CSOC enrollment, monitor candidate training progress, and ensure all required documentation and prerequisites are completed prior to training.
Prepare conditional letters of offer and collaborate with the Training Team to support candidate progression and maintain an active recruitment pipeline.
Respond to employee, candidate, and client inquiries, providing timely and professional assistance
Support the Senior HR Administrator and Outreach and Recruitment Manager with daily operations, recruitment initiatives, administrative responsibilities, and special projects.

Skills and Abilities: (Minimum Required)

Superior customer service focus
Exceptional written and verbal communication skills
Superior time management skills and able to effectively multitask in a dynamic environment
Superior attention to detail
Consistent focus on continuous improvement and service excellence
Able to effectively keyboard (40 wpm)

Preferred Skills:

3+ years of experience in administration / assistant or HR coordination.
Experience with HR systems,PSPC Security Information Management System and benefits platforms.
Analytical mindset with the ability to interpret data.

Working Conditions

Pay rate: $40,000 - $45,000

This is a Head Office staff position working 0800-1600 Monday to Friday. In certain instances, some overtime or travel may be required.

Located at the Commissionaires Nova Scotia Headquarters (229 Damascus Road, Bedford)

READY TO JOIN US?

Our goal is to create an inclusive, diverse workplace representative, at all job levels, of the citizens we serve. At Commissionaires, we support, value, and respect the different views, cultures, and experiences of our employees, clients, business partners, and community members. We welcome applicants who identify as Indigenous/Aboriginals, or African Nova Scotians and/or Other Racially Visible Persons, or Persons with Disabilities, or Persons who identify in the 2SLGBTQ+ community, or others who reflect the diversity of Nova Scotian communities. If you are a member of one of these equity groups, you are encouraged to self-identify on your cover letter or during the application process.

We thank all applicants for their interest, but only those chosen for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The successful candidate will maintain accurate employee records, coordinate onboarding and off-boarding processes, and support recruitment and training activities. They will also serve as a primary point of contact for candidates and assist the HR team with daily administrative operations.

Requirements

The role requires superior customer service, communication, and time management skills, along with the ability to multitask in a dynamic environment. Preferred candidates will have 3+ years of experience in administration or HR coordination and familiarity with HR systems.

Skills

Customer service
Written communication
Verbal communication
Time management
Multitasking
Attention to detail
Continuous improvement
Data entry
BambooHR
Recruitment
Onboarding
Off-boarding
Record keeping
Keyboarding

Benefits

Health benefits
Drug benefits
Dental benefits
Life insurance
Accident insurance
Annual vacation leave
Paid personal days
Sick days
Paid federal holidays
Retirement savings program
RRSP matching
TFSA matching
Annual paid loyalty award
Education assistance funds
Family scholarship programs

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Administration
Recruitment
BambooHR
Onboarding
Off-boarding
Personnel files
Data integrity
Security
Training
CSOC
Reference checks
Customer service
Administrative support
Employee records
Candidate screening
PSPC Security Information Management System
Benefits administration
Not-for-profit

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