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Added 14 mins ago
AM
Administrative Assistant
Arbor Memorial Inc.
Toronto, ON
- Full-time
The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of our consumer support services office in Canada. This position is responsible for managing…
Added 15 mins ago
MR
Climbing Wall 2 - Experience Lead
Mount Royal University
Calgary, AB
- Full-time
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Front Desk Assistant
Mount Royal University
Calgary, AB
- Part-time
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Added 15 mins ago
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Communications Coordinator
The University of British Columbia
Kelowna, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Coordinator works closely with the Digital Engagement and Content Strategist and Engagement Assistant as members of an integrated Marketing and Communications team. Assignments are…
Added 15 mins ago
CO
Education Program Coordinator – Private Programs
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Added 45 mins ago
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Sherbrooke, QC
- Full-time
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Adjoint(e) à la pratique, EMER | Practice Assistant, EMER
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Added 1 hour ago
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Added 1 hour ago
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Assistant Manager I
Dollar Tree Stores
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Added 2 hours ago
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Raymond Chabot Grant Thornton
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- Full-time
En tant qu'assistante administrative ou assistant administratif, vous aurez à :
Added 2 hours ago
Human Resources Administration Assistant
Commissionaires Nova Scotia
Bedford, NS
We are currently seeking a Human Resource Administration Assistant to join our People and Culture team. This is an opportunity for an organized, detail-oriented, and collaborative…
Added 3 hours ago
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Executive Assistant
Partners for Affordable Housing
Calgary, AB
- Full-time
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Administrative Assistant, Faculty of Social Sciences
Brock University
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- Full-time
Reporting to the Faculty Service Manager, the Administrative Assistant provides frontline service and comprehensive administrative support to faculty leadership, staff, and students. The…
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Administrative Assistant
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London, ON · Montreal, QC
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Added 3 hours ago
UO
Communications Coordinator
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
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Added 3 hours ago
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Director of Estimating
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Added 4 hours ago
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Executive Assistant to the President
Vancouver Island University
Nanaimo, BC
- $82,083 to $93,276 CAD / year
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The Executive Assistant to the President provides direct support to various groups and committees as assigned by the President. This position functions at a high level of confidentiality…
Added 4 hours ago
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Assistant Manager I
Dollar Tree Stores
Merritt, BC
- Part-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 4 hours ago
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Assistant Manager I
Dollar Tree Stores
London, ON
- Part-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 4 hours ago
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Administrative Assistant
Halton Healthcare
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Administrative Assistant / Shipper & Receiver
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Montreal, Quebec
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Join VidCom Communications as a vital member of our team, where you will play a key role in ensuring seamless administrative support while managing shipping and receiving operations. This…
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Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
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Added 4 hours ago
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Pharmacy Assistant
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Commissionaires Nova Scotia

Human Resources Administration Assistant

Bedford, NS, B4A 0C2, Canada

Pay rate: $40,000 - $45,000

Apply About employer

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Job details

Pay: Pay rate: $40,000 - $45,000
Posting language: English
Posted: Nov 5, 2026

Original job description

Commissionaires Nova Scotia (CNS) is the province’s leading provider of security, safety, training, and identification services and only not-for-profit security provider. As part of the Canadian Corps of Commissionaires, we are proud to provide meaningful employment opportunities for veterans of the Canadian Armed Forces and RCMP, their families, and others who want to contribute to the safety and well-being of Nova Scotians.

Recognized with the 2025 Canadian Outstanding Security Performance Award (OSPA) for Outstanding Partnership, Commissionaires is committed to delivering high-quality services while creating a workplace where our people can build meaningful and rewarding careers.

We are currently seeking a Human Resource Administration Assistant to join our People and Culture team. This is an opportunity for an organized, detail-oriented, and collaborative professional to support essential HR administration and recruitment activities. The successful candidate will play a key role in maintaining accurate employee records, coordinating onboarding and off-boarding, supporting recruitment and training processes, and ensuring a positive experience for employees and prospective candidates.

WHAT WE OFFER

A sought-after employer and community partner, we can help you achieve your goals through challenging work, professional development, and career advancement opportunities. We strive to continually improve and leverage technology in the security industry across Nova Scotia.

Join the 2025 OSPA Award winning team and benefit from:

Competitive pay rate
Health, drug, and dental benefits
Life and accident insurance
Annual vacation leave, plus up to 3 paid personal days per year
Sick Days
Paid Federal Holidays
Commissionaires Retirement Savings Program (RRSP/TFSA matching)
Annual paid loyalty award
Education assistance funds and family scholarship programs
Advancement opportunities within a large, national organization

Key Responsibilities:

Maintain accurate and confidential employee personnel files, including electronic and hard-copy records.
Administer and maintain BambooHR, ensuring accurate employee information, reporting, system access, and data integrity.
Coordinate employee onboarding and offboarding processes, including documentation, system updates, and communications.
Review applications, conduct candidate prescreens, and maintain accurate recruitment records and candidate progression in BambooHR.
Coordinate and participate in candidate interviews, complete reference checks, and document interview outcomes.
Serve as the primary HR point of contact for candidates preparing for the Commissionaires Security Officer Course (CSOC), communicating training requirements, deadlines, and next steps.
Coordinate CSOC enrollment, monitor candidate training progress, and ensure all required documentation and prerequisites are completed prior to training.
Prepare conditional letters of offer and collaborate with the Training Team to support candidate progression and maintain an active recruitment pipeline.
Respond to employee, candidate, and client inquiries, providing timely and professional assistance
Support the Senior HR Administrator and Outreach and Recruitment Manager with daily operations, recruitment initiatives, administrative responsibilities, and special projects.

Skills and Abilities: (Minimum Required)

Superior customer service focus
Exceptional written and verbal communication skills
Superior time management skills and able to effectively multitask in a dynamic environment
Superior attention to detail
Consistent focus on continuous improvement and service excellence
Able to effectively keyboard (40 wpm)

Preferred Skills:

3+ years of experience in administration / assistant or HR coordination.
Experience with HR systems,PSPC Security Information Management System and benefits platforms.
Analytical mindset with the ability to interpret data.

Working Conditions

Pay rate: $40,000 - $45,000

This is a Head Office staff position working 0800-1600 Monday to Friday. In certain instances, some overtime or travel may be required.

Located at the Commissionaires Nova Scotia Headquarters (229 Damascus Road, Bedford)

READY TO JOIN US?

Our goal is to create an inclusive, diverse workplace representative, at all job levels, of the citizens we serve. At Commissionaires, we support, value, and respect the different views, cultures, and experiences of our employees, clients, business partners, and community members. We welcome applicants who identify as Indigenous/Aboriginals, or African Nova Scotians and/or Other Racially Visible Persons, or Persons with Disabilities, or Persons who identify in the 2SLGBTQ+ community, or others who reflect the diversity of Nova Scotian communities. If you are a member of one of these equity groups, you are encouraged to self-identify on your cover letter or during the application process.

We thank all applicants for their interest, but only those chosen for an interview will be contacted.

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More about this job

Responsibilities

The successful candidate will maintain accurate employee records, coordinate onboarding and off-boarding processes, and support recruitment and training activities. They will also serve as a primary point of contact for candidates and assist the HR team with daily administrative operations.

Requirements

The role requires superior customer service, communication, and time management skills, along with the ability to multitask in a dynamic environment. Preferred candidates will have 3+ years of experience in administration or HR coordination and familiarity with HR systems.

Skills

Customer service
Written communication
Verbal communication
Time management
Multitasking
Attention to detail
Continuous improvement
Data entry
BambooHR
Recruitment
Onboarding
Off-boarding
Record keeping
Keyboarding

Benefits

Health benefits
Drug benefits
Dental benefits
Life insurance
Accident insurance
Annual vacation leave
Paid personal days
Sick days
Paid federal holidays
Retirement savings program
RRSP matching
TFSA matching
Annual paid loyalty award
Education assistance funds
Family scholarship programs

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Administration
Recruitment
BambooHR
Onboarding
Off-boarding
Personnel files
Data integrity
Security
Training
CSOC
Reference checks
Customer service
Administrative support
Employee records
Candidate screening
PSPC Security Information Management System
Benefits administration
Not-for-profit

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