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Added 3 mins ago
BS
Junior Account Manager – Events Industry | Full Training Provided
Business Show Media Ltd
Toronto, ON
- Full-time
Business Show Media is looking for an organised, personable and commercially minded individual to join our Toronto team as a Junior Account Manager.
Added 3 mins ago
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Fraud Prevention Manager
Punt
Vancouver, BC
- Full-time
We are looking for a Fraud Prevention Manager to lead our Fraud Prevention, Compliance and Chargeback Dispute team within the Payments, Fraud Prevention and Compliance department, based in…
Added 32 mins ago
CR
Culinary Manager
COGIR Real Estate
Oakville, ON
- Full-time
Embrace the role of Culinary Manager and become a values-driven leader adept at managing our culinary and dining department. Your flair for creativity and culinary expertise will come to…
Added 32 mins ago
PL
Connection Centre Supervisor
Pomeroy Lodging
Calgary, AB
- Full-time
Based at the Pomeroy Lodging Corporate Office in downtown Calgary and reporting to the Connection Centre Manager, you’ll support a team serving guests across Yora Nordic Spa locations.
Added 32 mins ago
T
Personal Banking Associate - O'Brien, Ville Saint Laurent (Part-time, 18.75h/week)
TD
Montreal, QC
- Part-time
…relationships with our customers by performing a broad range of customer service transactions and providing information and advice on services, products, and solutions to existing or…
Added 32 mins ago
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Personal Banking Associate Trainee (Full time)- St-Sauveur
TD
Saint-Sauveur, QC
- Full-time
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Added 32 mins ago
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Applied Machine Learning Scientist I
TD
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- Full-time
…predictive machine learning solutions for use cases such as customer and employee assistance, claims and underwriting support, operational automation, and risk…
Added 32 mins ago
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Personal Banking Associate Trainee - Mandarin or Cantonese Language Skills
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…relationships with our customers by performing a broad range of customer service transactions and providing information and advice on services, products, and solutions to existing or…
Added 47 mins ago
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Forward Deployment Engineer
''
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- Full-time
…about creating exceptional work experiences - together. With a customer-first mindset, we make doing business with McCain…
Added 1 hour ago
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Executive Assistant, GTM Data & Intelligence
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- Full-time
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Added 1 hour ago
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- Full-time
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Added 1 hour ago
TH
Replenishment Analyst
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Canada
- Full-time
Coach and support new team members during associate onboarding
Added 1 hour ago
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Personal Banking Associate - Robert-Bourassa Branch, Montreal
TD
Montreal, QC
- Full-time
…relationships with our customers by performing a broad range of customer service transactions and providing information and advice on services, products, and solutions to existing or…
Added 1 hour ago
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Customer Experience Associate
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Regina, SK
- Part-time
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Added 1 hour ago
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Manager, Customer Experience
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Thunder Bay, ON
- Full-time
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Added 1 hour ago
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Sales Manager
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Added 1 hour ago
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Associate – Retail/Wealth FX, Fixed Income and Precious Metals Distribution
TD Securities
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Provide a high level of customer service by providing meaningful market information and transaction support to internal partners and clients
Added 1 hour ago
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Property Administrator
Medallion Corporation
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- Full-time
…and experienced people in all aspects of Property Management, Customer Service, Development, and Construction, people who are committed to delivering the very best in the role that they…
Added 1 hour ago
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- Full-time
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Added 2 hours ago
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AB · Edmonton, AB
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Added 2 hours ago
S
Produce Clerk (Full Time)
Sobeys
Cambridge, ON
- Full-time
A day in the life of a Produce Clerk: As a customer yourself, you know how important it is to find exactly the produce you are looking for. Maintaining a well-stocked department so that the…
Added 2 hours ago
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Store Manager
Source Office Furniture & Systems Ltd.
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Added 2 hours ago
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Project Operations Manager
BVGlazing Systems
Niagara Falls, ON
- $60,000 to $80,000 CAD / year
- Full-time
Coordinate quality assurance and quality control activities with suppliers, manufacturing facilities, subcontractors, and the Project Quality Manager.
Added 2 hours ago
S
Produce Clerk
Sobeys
Orleans, ON
- Full-time
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Added 2 hours ago
T
Customer Experience Associate - Korean Language Skills and Asset
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Coquitlam, BC
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Commissionaires Nova Scotia

Human Resources Administration Assistant

Bedford, NS, B4A 0C2, Canada

Pay rate: $40,000 - $45,000

Apply About employer

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Job details

Pay: Pay rate: $40,000 - $45,000
Posting language: English
Posted: Nov 5, 2026

Original job description

Commissionaires Nova Scotia (CNS) is the province’s leading provider of security, safety, training, and identification services and only not-for-profit security provider. As part of the Canadian Corps of Commissionaires, we are proud to provide meaningful employment opportunities for veterans of the Canadian Armed Forces and RCMP, their families, and others who want to contribute to the safety and well-being of Nova Scotians.

Recognized with the 2025 Canadian Outstanding Security Performance Award (OSPA) for Outstanding Partnership, Commissionaires is committed to delivering high-quality services while creating a workplace where our people can build meaningful and rewarding careers.

We are currently seeking a Human Resource Administration Assistant to join our People and Culture team. This is an opportunity for an organized, detail-oriented, and collaborative professional to support essential HR administration and recruitment activities. The successful candidate will play a key role in maintaining accurate employee records, coordinating onboarding and off-boarding, supporting recruitment and training processes, and ensuring a positive experience for employees and prospective candidates.

WHAT WE OFFER

A sought-after employer and community partner, we can help you achieve your goals through challenging work, professional development, and career advancement opportunities. We strive to continually improve and leverage technology in the security industry across Nova Scotia.

Join the 2025 OSPA Award winning team and benefit from:

Competitive pay rate
Health, drug, and dental benefits
Life and accident insurance
Annual vacation leave, plus up to 3 paid personal days per year
Sick Days
Paid Federal Holidays
Commissionaires Retirement Savings Program (RRSP/TFSA matching)
Annual paid loyalty award
Education assistance funds and family scholarship programs
Advancement opportunities within a large, national organization

Key Responsibilities:

Maintain accurate and confidential employee personnel files, including electronic and hard-copy records.
Administer and maintain BambooHR, ensuring accurate employee information, reporting, system access, and data integrity.
Coordinate employee onboarding and offboarding processes, including documentation, system updates, and communications.
Review applications, conduct candidate prescreens, and maintain accurate recruitment records and candidate progression in BambooHR.
Coordinate and participate in candidate interviews, complete reference checks, and document interview outcomes.
Serve as the primary HR point of contact for candidates preparing for the Commissionaires Security Officer Course (CSOC), communicating training requirements, deadlines, and next steps.
Coordinate CSOC enrollment, monitor candidate training progress, and ensure all required documentation and prerequisites are completed prior to training.
Prepare conditional letters of offer and collaborate with the Training Team to support candidate progression and maintain an active recruitment pipeline.
Respond to employee, candidate, and client inquiries, providing timely and professional assistance
Support the Senior HR Administrator and Outreach and Recruitment Manager with daily operations, recruitment initiatives, administrative responsibilities, and special projects.

Skills and Abilities: (Minimum Required)

Superior customer service focus
Exceptional written and verbal communication skills
Superior time management skills and able to effectively multitask in a dynamic environment
Superior attention to detail
Consistent focus on continuous improvement and service excellence
Able to effectively keyboard (40 wpm)

Preferred Skills:

3+ years of experience in administration / assistant or HR coordination.
Experience with HR systems,PSPC Security Information Management System and benefits platforms.
Analytical mindset with the ability to interpret data.

Working Conditions

Pay rate: $40,000 - $45,000

This is a Head Office staff position working 0800-1600 Monday to Friday. In certain instances, some overtime or travel may be required.

Located at the Commissionaires Nova Scotia Headquarters (229 Damascus Road, Bedford)

READY TO JOIN US?

Our goal is to create an inclusive, diverse workplace representative, at all job levels, of the citizens we serve. At Commissionaires, we support, value, and respect the different views, cultures, and experiences of our employees, clients, business partners, and community members. We welcome applicants who identify as Indigenous/Aboriginals, or African Nova Scotians and/or Other Racially Visible Persons, or Persons with Disabilities, or Persons who identify in the 2SLGBTQ+ community, or others who reflect the diversity of Nova Scotian communities. If you are a member of one of these equity groups, you are encouraged to self-identify on your cover letter or during the application process.

We thank all applicants for their interest, but only those chosen for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The successful candidate will maintain accurate employee records, coordinate onboarding and off-boarding processes, and support recruitment and training activities. They will also serve as a primary point of contact for candidates and assist the HR team with daily administrative operations.

Requirements

The role requires superior customer service, communication, and time management skills, along with the ability to multitask in a dynamic environment. Preferred candidates will have 3+ years of experience in administration or HR coordination and familiarity with HR systems.

Skills

Customer service
Written communication
Verbal communication
Time management
Multitasking
Attention to detail
Continuous improvement
Data entry
BambooHR
Recruitment
Onboarding
Off-boarding
Record keeping
Keyboarding

Benefits

Health benefits
Drug benefits
Dental benefits
Life insurance
Accident insurance
Annual vacation leave
Paid personal days
Sick days
Paid federal holidays
Retirement savings program
RRSP matching
TFSA matching
Annual paid loyalty award
Education assistance funds
Family scholarship programs

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Administration
Recruitment
BambooHR
Onboarding
Off-boarding
Personnel files
Data integrity
Security
Training
CSOC
Reference checks
Customer service
Administrative support
Employee records
Candidate screening
PSPC Security Information Management System
Benefits administration
Not-for-profit

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