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Added 13 mins ago
TS
Project Coordinator
Third Space Properties
Vancouver, BC
- Full-time
Reporting to the Project Manager and working closely with the Site Superintendent, Assistant Superintendent, consultants, subcontractors, and project stakeholders, the Project Coordinator…
Added 13 mins ago
SS
General Manager
Sienna Senior Living
London, ON
- Full-time
Join our compassionate and dynamic team as the General Manager at Sienna Senior Living, where we hold the privilege of serving Canada’s seniors with the utmost comfort, dignity, and…
Added 13 mins ago
Contract, Customer Energy Management Associate
Toronto Hydro
Toronto, ON
…Working as part of a cross-functional team and reporting to the Manager, Customer Energy Management, the Associate helps customers identify opportunities, navigate programs and services,…
Added 28 mins ago
TS
Project Coordinator
Third Space Properties Inc.
Vancouver, BC · Greater Vancouver, BC
- Full-time
Reporting to the Project Manager and working closely with the Site Superintendent, Assistant Superintendent, consultants, subcontractors, and project stakeholders, the Project Coordinator…
Added 28 mins ago
BP
Senior Information Systems Analyst
Bruce Power
ON · Ontario, Canada
- Full-time
…ServiceNow, Aveva, and more. Various groups such as Nuclear Operations, Work Management, Engineering, Supply Chain, MCR, Outages, and others depend on this team to ensure their technology…
Added 28 mins ago
TI
Construction Student
telMAX Inc.
Markham, ON
- $20 to $25 CAD / hour
- Full-time
Reporting to the Construction Manager, the Construction Co-op student will have an opportunity to gain hands-on experience supporting the delivery of large-scale Fibre-to-the-Home (FTTH)…
Added 42 mins ago
SD
Front Store Manager, Salaried Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Owen Sound, ON
- Full-time
The Front Store Manager (FSM) is responsible for managing the overall Front Store’s performance. The Front Store includes all areas of the store, including cosmetics, excluding Pharmacy.…
Added 42 mins ago
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Distribution Manager
UPS Supply Chain Solutions
Burlington, ON
- Full-time
This position develops, implements, and leads successful customer operations. The role will directs and controls activities in multiple facilities with complex accounts and large numbers of…
Added 43 mins ago
IF
Senior Manager, Real Estate Operations
IGM Financial Inc.
Toronto, ON
- Full-time
The Senior Manager, Facilities Operations is accountable for leading the day-to-day delivery, performance, and continuous improvement of Facilities Management operations across IGM’s…
Added 57 mins ago
BV
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- Full-time
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 57 mins ago
BV
ASSISTANT MANAGER
Bikini Village
Saskatoon, SK · Greater Saskatoon Metropolitan Area
- Full-time
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 57 mins ago
PA
Investment Operations Associate
Polar Asset Management Partners Inc.
Toronto, ON
- Full-time
Polar Asset Management Partners is an alternative asset manager established in 1991 and headquartered in Toronto. With teams in Canada, US, and the UK, managing strategies across equities,…
Added 57 mins ago
3S
Credit Coordinator / Administrative Assistant - 1 year contract
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- Contract
…distribution, is seeking a coordinator to support credit and collection operations and provide administrative assistance to the Regional Manager and regional office. The ideal candidate is…
Added 57 mins ago
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Branch Manager, Commercial Insurance
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- Full-time
We are looking for a Branch Manager, Commercial Insurance to join our growing team!
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Added 57 mins ago
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Master of Library Information Science Student (1 Temporary Fulltime Position - Jan-April Term)
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- Full-time
Reporting to the Manager, Strategy, Planning and Performance, and working under the day-today supervision of the MLHU Librarian, the Master of Library and Information Science (MLIS) Student…
Added 57 mins ago
JUNIOR ASSISTANT MANAGER
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Added 57 mins ago
MANAGER
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Under the supervision of the regional sales manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. Your…
Added 57 mins ago
JUNIOR ASSISTANT MANAGER
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Added 57 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Saskatoon, SK
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 57 mins ago
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Manager Medical Imaging Humboldt and Area
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- Full-time
Job Description: The Manager, Medical Imaging Rural, is a key leader in Saskatchewan health care, partnering with system leaders to achieve our province’s healthcare goals. Reporting to the…
Added 57 mins ago
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Assistant Manager Quality Assurance
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Commissionaires Nova Scotia

Human Resources Administration Assistant

Bedford, NS, B4A 0C2, Canada

Pay rate: $40,000 - $45,000

Apply About employer

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Job details

Pay: Pay rate: $40,000 - $45,000
Posting language: English
Posted: Nov 5, 2026

Original job description

Commissionaires Nova Scotia (CNS) is the province’s leading provider of security, safety, training, and identification services and only not-for-profit security provider. As part of the Canadian Corps of Commissionaires, we are proud to provide meaningful employment opportunities for veterans of the Canadian Armed Forces and RCMP, their families, and others who want to contribute to the safety and well-being of Nova Scotians.

Recognized with the 2025 Canadian Outstanding Security Performance Award (OSPA) for Outstanding Partnership, Commissionaires is committed to delivering high-quality services while creating a workplace where our people can build meaningful and rewarding careers.

We are currently seeking a Human Resource Administration Assistant to join our People and Culture team. This is an opportunity for an organized, detail-oriented, and collaborative professional to support essential HR administration and recruitment activities. The successful candidate will play a key role in maintaining accurate employee records, coordinating onboarding and off-boarding, supporting recruitment and training processes, and ensuring a positive experience for employees and prospective candidates.

WHAT WE OFFER

A sought-after employer and community partner, we can help you achieve your goals through challenging work, professional development, and career advancement opportunities. We strive to continually improve and leverage technology in the security industry across Nova Scotia.

Join the 2025 OSPA Award winning team and benefit from:

Competitive pay rate
Health, drug, and dental benefits
Life and accident insurance
Annual vacation leave, plus up to 3 paid personal days per year
Sick Days
Paid Federal Holidays
Commissionaires Retirement Savings Program (RRSP/TFSA matching)
Annual paid loyalty award
Education assistance funds and family scholarship programs
Advancement opportunities within a large, national organization

Key Responsibilities:

Maintain accurate and confidential employee personnel files, including electronic and hard-copy records.
Administer and maintain BambooHR, ensuring accurate employee information, reporting, system access, and data integrity.
Coordinate employee onboarding and offboarding processes, including documentation, system updates, and communications.
Review applications, conduct candidate prescreens, and maintain accurate recruitment records and candidate progression in BambooHR.
Coordinate and participate in candidate interviews, complete reference checks, and document interview outcomes.
Serve as the primary HR point of contact for candidates preparing for the Commissionaires Security Officer Course (CSOC), communicating training requirements, deadlines, and next steps.
Coordinate CSOC enrollment, monitor candidate training progress, and ensure all required documentation and prerequisites are completed prior to training.
Prepare conditional letters of offer and collaborate with the Training Team to support candidate progression and maintain an active recruitment pipeline.
Respond to employee, candidate, and client inquiries, providing timely and professional assistance
Support the Senior HR Administrator and Outreach and Recruitment Manager with daily operations, recruitment initiatives, administrative responsibilities, and special projects.

Skills and Abilities: (Minimum Required)

Superior customer service focus
Exceptional written and verbal communication skills
Superior time management skills and able to effectively multitask in a dynamic environment
Superior attention to detail
Consistent focus on continuous improvement and service excellence
Able to effectively keyboard (40 wpm)

Preferred Skills:

3+ years of experience in administration / assistant or HR coordination.
Experience with HR systems,PSPC Security Information Management System and benefits platforms.
Analytical mindset with the ability to interpret data.

Working Conditions

Pay rate: $40,000 - $45,000

This is a Head Office staff position working 0800-1600 Monday to Friday. In certain instances, some overtime or travel may be required.

Located at the Commissionaires Nova Scotia Headquarters (229 Damascus Road, Bedford)

READY TO JOIN US?

Our goal is to create an inclusive, diverse workplace representative, at all job levels, of the citizens we serve. At Commissionaires, we support, value, and respect the different views, cultures, and experiences of our employees, clients, business partners, and community members. We welcome applicants who identify as Indigenous/Aboriginals, or African Nova Scotians and/or Other Racially Visible Persons, or Persons with Disabilities, or Persons who identify in the 2SLGBTQ+ community, or others who reflect the diversity of Nova Scotian communities. If you are a member of one of these equity groups, you are encouraged to self-identify on your cover letter or during the application process.

We thank all applicants for their interest, but only those chosen for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The successful candidate will maintain accurate employee records, coordinate onboarding and off-boarding processes, and support recruitment and training activities. They will also serve as a primary point of contact for candidates and assist the HR team with daily administrative operations.

Requirements

The role requires superior customer service, communication, and time management skills, along with the ability to multitask in a dynamic environment. Preferred candidates will have 3+ years of experience in administration or HR coordination and familiarity with HR systems.

Skills

Customer service
Written communication
Verbal communication
Time management
Multitasking
Attention to detail
Continuous improvement
Data entry
BambooHR
Recruitment
Onboarding
Off-boarding
Record keeping
Keyboarding

Benefits

Health benefits
Drug benefits
Dental benefits
Life insurance
Accident insurance
Annual vacation leave
Paid personal days
Sick days
Paid federal holidays
Retirement savings program
RRSP matching
TFSA matching
Annual paid loyalty award
Education assistance funds
Family scholarship programs

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Administration
Recruitment
BambooHR
Onboarding
Off-boarding
Personnel files
Data integrity
Security
Training
CSOC
Reference checks
Customer service
Administrative support
Employee records
Candidate screening
PSPC Security Information Management System
Benefits administration
Not-for-profit

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