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Added 13 mins ago
CU
Dean, Faculty of Public and Global Affairs
Carleton University
Ottawa, ON
- Other
…national capital, a centre for public policy and diplomacy, technology and innovation, national cultural institutions, media, community organizations and a diverse network of public,…
Added 13 mins ago
B
Buyer, Equipment and Data Centre Sourcing
Bell
Montreal, QC
- Full-time
Support the Senior Manager, Procurement with bid analyses, sourcing records, purchase-order histories, change-order logs, supplier performance information, and commercial insights required…
Added 13 mins ago
RL
Calibration Engineer - Solutions Chemistry (12-month contract)
RBR Ltd.
Ottawa, ON
- $70,000 to $90,000 CAD / year
- Contract
…researchers in the global fight against climate change, and our technology supports groundbreaking science with partners like Fisheries and Oceans Canada, Woods Hole, the Scripps…
Added 13 mins ago
A
Architectural Project Coordinator
AECOM
Ottawa, ON
- $65,000 to $85,000 CAD / year
- Full-time
…administration, and project management. Working under the guidance of senior Project Managers, Architects, and Contract Administrators, the successful candidate will play a key role in…
Added 27 mins ago
MI
Inventory Manager
Metro Inc.
Toronto, ON · Etobicoke, ON
- Full-time
…interruptions caused by phone and/or other inquires. The Inventory Manager must scrutinize information received from Merchandising on a daily basis. Promotional history used for forecasting…
Added 27 mins ago
B
Development Associate, Residential Real Estate Development
Broccolini
Toronto, ON
- Full-time
…Canada. Recognized for our quality workmanship, innovative technology, open collaboration, and exceptional standards, we offer a one-stop approach to the planning, development, and…
Added 27 mins ago
W
Senior Manager, Pricing
Walmart
Mississauga, ON
- Full-time
The Senior Manager, Pricing ensures consistency in promotional and event planning, execution, and auditing processes, contributing to the development of technology solutions that enhance…
Added 27 mins ago
W
Senior Product Manager
Walmart
Mississauga, ON
- Full-time
This role sets strategic direction and optimizes performance for specific technology functions. The role bridges business and technology, sets priorities, directs execution, and leads…
Added 42 mins ago
FB
Senior Project Manager
Forbes Bros. Group of Companies
Saskatoon, SK
- Full-time
The Senior Project Manager leads complex utility, energy, and infrastructure projects from early contractor involvement and pre-construction through engineering, procurement, construction,…
Added 42 mins ago
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Principal Application Engineer (Salesforce)
PointClickCare
Mississauga, ON
- Full-time
…applications (Salesforce, NetSuite, Billing Platform, etc.) for senior leadership, vendors, business partners and internal team members while staying ahead of emerging trends and advising…
Added 42 mins ago
Portfolio Administrator - Calgary
Scotiabank
ON · Calgary, ON
Key point of contact for clients on behalf of assigned Relationship Manager
Added 57 mins ago
R
Senior Data & IT Project Manager
Raise
Calgary, AB
- Full-time
Raise is currently hiring a Senior Data & IT Project Manager on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an…
Added 57 mins ago
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Junior Business Analyst
Raise
Calgary, AB
- Full-time
Stakeholder Support & Coordination: Liaise between business units and technical teams to coordinate information flow, track deliverables, and prepare briefing summaries for Senior Business…
Added 57 mins ago
B
Manager / Senior Manager (KYC) (CONTRACT)
Broadridge
Markham, ON · Toronto, ON
- Full-time
Broadridge is Growing. We are seeking a Manager / Senior Manager to lead Business-as-Usual (BAU) Know Your Customer (KYC) operations. The successful candidate will oversee KYC…
Added 57 mins ago
B
Manager / Senior Manager – Sanctions Operations (CONTRACT)
Broadridge
Markham, ON · Toronto, ON
- Full-time
Broadridge is Growing. We are seeking a Manager / Senior Manager to lead sanctions-screening operations. The successful candidate will oversee the review and resolution of sanctions alerts…
Added 57 mins ago
BP
Senior Information Systems Analyst (Enterprise Applications)
Bruce Power
Bruce Power
- Full-time
Under the guidance of the Manager, provide a consulting service related to the computing (hardware and software) systems and information technology needs of the Branch. Define the problem…
Added 57 mins ago
Lead Engineer, Test Development
Celestica International LP
Newmarket, ON
…standard processes, procedures and methods are referred to manager or expert resource. May demonstrate work methods to new employees. Builds internal and external relationships, with…
Added 57 mins ago
Manager, Executive Issues and Coordination
Government of Alberta
AB
Job Title: Manager, Executive Issues and Coordination
Added 57 mins ago
ST
Director, Investor Services
SS&C Technologies
Mississauga, ON
- Full-time
SS&C is a leading provider of mission-critical, AI-powered technology and services empowering financial services and healthcare organizations to work smarter, faster, and securely. Founded…
Added 57 mins ago
CO
Job ID #32251: Senior ERP Project Manager - Finance and Supply Chain Management
City Of Hamilton
Hamilton, ON
- Full-time
Reporting to the Director ERP, we are seeking an experienced Senior ERP Project Manager –Finance and SCM Implementation to lead the successful implementation of a large-scale ERP…
Added 57 mins ago
GL
Senior Cloud Engineer
goeasy Ltd.
Mississauga, ON
- Full-time
The Senior Cloud Engineer designs and builds goeasy’s AWS platforms with DevOps and automation at the core. The key focus of the role is to replace manual administration (ClickOps) with…
Added 57 mins ago
TC
Project Manager | Construction
Turner Construction | Canada
Toronto, ON
- Full-time
Turner Construction’s Toronto's office is seeking a full-time Project Manager. The role requires availability to work on-site or at the head office, Monday to Friday, for 40 hours per week…
Added 57 mins ago
CC
Relationship Manager
Computershare Canada
Montreal, QC
- Full-time
As a Relationship Manager, you will be responsible for fostering and leveraging of relationships with clients at the Senior management level and ensuring that clients receive the services…
Added 1 hour ago
A
Senior Environmental Scientist - Whitehorse
AECOM
Whitehorse, YT
- $175,000 to $230,000 CAD / year
- Full-time
Senior Environmental Scientist/Project Manager - Mine Remediation, Western Canada
Added 1 hour ago
PR
IT Manager (Full-Time)
PARC Retirement Living
Vancouver, BC
- Full-time
PARC Retirement Living is an award-winning developer and operator of independent senior-living communities. We're seeking an exceptional IT Manager to join our Corporate Services team in…

Commissionaires Nova Scotia

Human Resources Administration Assistant

Bedford, NS, B4A 0C2, Canada

Pay rate: $40,000 - $45,000

Apply About employer

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Job details

Pay: Pay rate: $40,000 - $45,000
Posting language: English
Posted: Nov 5, 2026

Original job description

Commissionaires Nova Scotia (CNS) is the province’s leading provider of security, safety, training, and identification services and only not-for-profit security provider. As part of the Canadian Corps of Commissionaires, we are proud to provide meaningful employment opportunities for veterans of the Canadian Armed Forces and RCMP, their families, and others who want to contribute to the safety and well-being of Nova Scotians.

Recognized with the 2025 Canadian Outstanding Security Performance Award (OSPA) for Outstanding Partnership, Commissionaires is committed to delivering high-quality services while creating a workplace where our people can build meaningful and rewarding careers.

We are currently seeking a Human Resource Administration Assistant to join our People and Culture team. This is an opportunity for an organized, detail-oriented, and collaborative professional to support essential HR administration and recruitment activities. The successful candidate will play a key role in maintaining accurate employee records, coordinating onboarding and off-boarding, supporting recruitment and training processes, and ensuring a positive experience for employees and prospective candidates.

WHAT WE OFFER

A sought-after employer and community partner, we can help you achieve your goals through challenging work, professional development, and career advancement opportunities. We strive to continually improve and leverage technology in the security industry across Nova Scotia.

Join the 2025 OSPA Award winning team and benefit from:

Competitive pay rate
Health, drug, and dental benefits
Life and accident insurance
Annual vacation leave, plus up to 3 paid personal days per year
Sick Days
Paid Federal Holidays
Commissionaires Retirement Savings Program (RRSP/TFSA matching)
Annual paid loyalty award
Education assistance funds and family scholarship programs
Advancement opportunities within a large, national organization

Key Responsibilities:

Maintain accurate and confidential employee personnel files, including electronic and hard-copy records.
Administer and maintain BambooHR, ensuring accurate employee information, reporting, system access, and data integrity.
Coordinate employee onboarding and offboarding processes, including documentation, system updates, and communications.
Review applications, conduct candidate prescreens, and maintain accurate recruitment records and candidate progression in BambooHR.
Coordinate and participate in candidate interviews, complete reference checks, and document interview outcomes.
Serve as the primary HR point of contact for candidates preparing for the Commissionaires Security Officer Course (CSOC), communicating training requirements, deadlines, and next steps.
Coordinate CSOC enrollment, monitor candidate training progress, and ensure all required documentation and prerequisites are completed prior to training.
Prepare conditional letters of offer and collaborate with the Training Team to support candidate progression and maintain an active recruitment pipeline.
Respond to employee, candidate, and client inquiries, providing timely and professional assistance
Support the Senior HR Administrator and Outreach and Recruitment Manager with daily operations, recruitment initiatives, administrative responsibilities, and special projects.

Skills and Abilities: (Minimum Required)

Superior customer service focus
Exceptional written and verbal communication skills
Superior time management skills and able to effectively multitask in a dynamic environment
Superior attention to detail
Consistent focus on continuous improvement and service excellence
Able to effectively keyboard (40 wpm)

Preferred Skills:

3+ years of experience in administration / assistant or HR coordination.
Experience with HR systems,PSPC Security Information Management System and benefits platforms.
Analytical mindset with the ability to interpret data.

Working Conditions

Pay rate: $40,000 - $45,000

This is a Head Office staff position working 0800-1600 Monday to Friday. In certain instances, some overtime or travel may be required.

Located at the Commissionaires Nova Scotia Headquarters (229 Damascus Road, Bedford)

READY TO JOIN US?

Our goal is to create an inclusive, diverse workplace representative, at all job levels, of the citizens we serve. At Commissionaires, we support, value, and respect the different views, cultures, and experiences of our employees, clients, business partners, and community members. We welcome applicants who identify as Indigenous/Aboriginals, or African Nova Scotians and/or Other Racially Visible Persons, or Persons with Disabilities, or Persons who identify in the 2SLGBTQ+ community, or others who reflect the diversity of Nova Scotian communities. If you are a member of one of these equity groups, you are encouraged to self-identify on your cover letter or during the application process.

We thank all applicants for their interest, but only those chosen for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The successful candidate will maintain accurate employee records, coordinate onboarding and off-boarding processes, and support recruitment and training activities. They will also serve as a primary point of contact for candidates and assist the HR team with daily administrative operations.

Requirements

The role requires superior customer service, communication, and time management skills, along with the ability to multitask in a dynamic environment. Preferred candidates will have 3+ years of experience in administration or HR coordination and familiarity with HR systems.

Skills

Customer service
Written communication
Verbal communication
Time management
Multitasking
Attention to detail
Continuous improvement
Data entry
BambooHR
Recruitment
Onboarding
Off-boarding
Record keeping
Keyboarding

Benefits

Health benefits
Drug benefits
Dental benefits
Life insurance
Accident insurance
Annual vacation leave
Paid personal days
Sick days
Paid federal holidays
Retirement savings program
RRSP matching
TFSA matching
Annual paid loyalty award
Education assistance funds
Family scholarship programs

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Administration
Recruitment
BambooHR
Onboarding
Off-boarding
Personnel files
Data integrity
Security
Training
CSOC
Reference checks
Customer service
Administrative support
Employee records
Candidate screening
PSPC Security Information Management System
Benefits administration
Not-for-profit

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