Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 30, 2026

Hiring at a glance

View jobs

Open jobs: 8,384
Employers: 3,748

Advertised starting pay

Average starting payCAD / hour: $31.25Across 995 listings
Average starting payCAD / year: $71,357Across 618 listings
Average starting payUSD / year: $75,424Across 31 listings
Average starting payCAD / month: $4,873Across 23 listings
Average starting payUSD / hour: $26.46Across 16 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%69 listings
Hybrid: 13%1,102 listings
On-site: 85%7,162 listings

Not specified: 1% (51 listings)

Employers hiring include Canada Post - Postes Canada (404), HealthCareersInSask.ca (167), Alberta Health Services (70).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 4 days ago
Camp Administrative Coordinator
Kayla's Children Centre
Vaughan, ON
Added 4 days ago
Administrative Assistant
Government of Saskatchewan
Regina, SK
Enter, process, and reconcile payments, invoices, and office expenditures.
Added 4 days ago
Administrative Assistant
Government of Saskatchewan
Regina, SK
Added 4 days ago
H
Unit Clerk
HealthCareersInSask.ca
Regina, SK
- Full-time
Added 4 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Battleford, SK
Department: Community Health Services Administration
Added 4 days ago
Unit Clerk
HealthCareersInSask.ca
Regina, SK
Added 4 days ago
H
Reception & Office Assistant
HealthCareersInSask.ca
Weyburn, SK
- Part-time
Added 4 days ago
O
Executive Assistant
OMERS
Toronto, ON · Head Office Toronto
- Full-time
Added 4 days ago
MF
Grants Administrative Assistant
Muslim Food Bank and Community Services
Richmond, BC
- Part-time
Added 4 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Bonne Bay, NL
Added 4 days ago
H
Unit Clerk
HealthCareersInSask.ca
Regina, SK
- Part-time
Added 4 days ago
S
Administrative Assistant
Stantec
Markham, ON
- Full-time
Added 4 days ago
Unit Clerk - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Added 4 days ago
TM
Administrative Assistant
Toronto Metropolitan University
Toronto, ON
- Temporary
Added 4 days ago
QM
Commis de bureau / Office Clerk
Quantum Management Services Ltd.
Montreal, QC
- $53,000 CAD / year
- Full-time
Added 4 days ago
SG
Receptionist- Part time
S&R Group of Companies
Kitchener, ON
- Up to $17.91 CAD / hour
- Part-time
Added 4 days ago
KS
Procurement Manager - Sourcing & Contracting
Kelly Services (Canada), Ltd.
Toronto, ON · Greater Toronto Area, Canada
- Contract
Added 4 days ago
BT
Administrative Assistant
Baker Tilly Canada
Windsor, ON
- Full-time
Added 4 days ago
TP
Fisheries Office Assistant
Trimark People Solutions
Alert Bay, BC
- Full-time
To assist the Aquatic Resources Manager in the coordination, administration and monitoring of 'Namgis aquatic activities, as well as assisting with resources planning activities to ensure…
Added 4 days ago
Medical Secretary/Receptionist
NorWest Community Health Centres
Kakabeka Falls, ON
Added 4 days ago
PS
Administrative Assistant, National Conferences and Convention
Public Service Alliance of Canada (PSAC)
Ottawa, ON
- Full-time
Added 4 days ago
IM
Receptionist (Temporary Coverage: November 20, 2026 to January 22, 2027))
Independent Mechanical Supply Inc.
Toronto, ON · Etobicoke, Ontario
- Contract
Added 4 days ago
Executive Assistant, Administrative Network
University of Saskatchewan
Saskatoon, SK
Added 4 days ago
DW
Administrative Coordinator
Dying With Dignity Canada
Toronto, ON
- Full-time
Added 4 days ago
H
Medical Office Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time

Community Counselling

Executive Assistant

North Bay, ON, P1B 1C9, Canada

Salary range: $55,000-$65,000 annually. · Contract

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary range: $55,000-$65,000 annually.
Job type: Contract
Experience: Minimum 3-5 years of administrative experience supporting senior leadership.
Working hours: 35 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

Executive Assistant (Non-Unionized)

Position Summary

The Executive Assistant, provides confidential administrative and operational support to the Executive Director and leadership team. This position supports executive functions, HR administration, Board governance, facilities coordination, organizational reporting, and day-to-day office operations.

The successful candidate will be highly organized, detail-oriented, and comfortable supporting reporting and financial administration processes in a non-profit environment while working collaboratively with finance, HR, and program staff.

Key Responsibilities

Executive & Board Support

Manage calendars, meetings, and administrative priorities for the Executive Director.
Prepare correspondence, reports, presentations, and meeting materials.
Coordinate Board and leadership meetings, including agendas, minutes, and follow-up on action items.
Maintain confidential records and governance documentation.

Human Resources & Administration

Support recruitment, onboarding, and employee records management.
Assist with policy updates, staff communications, and training coordination.
Maintain filing systems and administrative records.
Support procurement, office supplies, and general administrative functions.

Reporting & Financial Administration Support

Assist with the preparation and coordination of Board, funder, and organizational reports.
Maintain reporting schedules, tracking tools, and supporting documentation.
Support bookkeeping and financial administration processes, including invoice tracking, record management, and data entry as required.
Assist with audit preparation and compliance documentation.
Maintain accurate spreadsheets, databases, and reporting records.

Facilities & Operations Support

Coordinate building, vendor, and maintenance requests.
Support health and safety administration and workplace operations.
Maintain asset inventories and IT equipment records.
Track IT support requests and coordinate with service providers.

Qualifications

Education & Experience

Diploma or degree in Business Administration, Office Administration, Human Resources, Accounting, or a related field, or an equivalent combination of education and experience.
Minimum 3-5 years of administrative experience supporting senior leadership.
Experience in a non-profit, healthcare, social service, or community-based organization is preferred.
Experience supporting Board governance, reporting processes, bookkeeping functions, financial administration, or audits is considered an asset.
Valid Class G Driver's Licence and access to a reliable vehicle.
Satisfactory Police Record Check.

Skills & Competencies

Excellent organizational, time management, and problem-solving skills.
Strong attention to detail and accuracy.
Ability to work with confidential and sensitive information.
Strong written and verbal communication skills.
Excellent minute-taking and documentation skills.
Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
Experience maintaining reports, spreadsheets, and tracking systems.
Ability to manage multiple priorities and meet deadlines.
Understanding of reporting and accountability requirements within a non-profit environment is an asset.

Compensation & Terms

Full-time temporary contract position (35 hours per week).
Monday to Friday, 8:30 a.m. to 4:30 p.m.
Salary range: $55,000-$65,000 annually.
Initial six-month term with possibility of extension.
Non-unionized position.

Reporting Structure

Reports directly to the Executive Director and provides administrative support to leadership and Board functions as required.

Core Competencies

Confidentiality & Integrity
Professionalism
Communication
Organization & Planning
Initiative & Accountability
Relationship Building
Attention to Detail

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides confidential administrative and operational support to the Executive Director and leadership team, including Board governance and HR administration. They are also responsible for financial administration, reporting, and coordinating facilities and office operations.

Requirements

Candidates must have a diploma or degree in a relevant field and 3-5 years of administrative experience supporting senior leadership. Proficiency in Microsoft Office and experience in non-profit or social service environments are highly preferred.

Skills

Administrative support
Board governance
Financial administration
Human resources
Minute-taking
Microsoft Office
Data entry
Bookkeeping
Calendar management
Policy updates
Procurement
Reporting
Time management
Problem-solving
Communication
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Non-profit
Board governance
HR administration
Bookkeeping
Financial administration
Office operations
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Procurement
Audit preparation
Compliance
Facilities management
Health and safety
Asset inventory
Administrative records
Recruitment
Onboarding
Reporting
Data entry
Documentation
Time management
Confidentiality

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