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Added 20 mins ago
SI
Administrative Assistant
Stalwart Insurance Group
Vancouver, BC
- Full-time
We are looking for an Administrative Assistant to join our team and provide day-to-day administrative support to senior leadership. This role is ideal for someone who is highly organized,…
Added 50 mins ago
M
Sr. AI/ML Engineer, RAIB
McKesson
Mississauga, ON
- Full-time
…Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with…
Added 50 mins ago
M
COOP Intern
McKesson
Mississauga, ON
- Full-time
…Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with…
Added 50 mins ago
WL
Lands Assistant
Williams Lake First Nation
Williams Lake, BC
- Full-time
Reporting to the Lands Manager. Lands Assistant organizes and provides administrative support to the Lands Office. The Lands Assistant will also manage Lands & Environment projects, as well…
Added 50 mins ago
BL
Legal Administrative Assistant (Immigration) - Part-time
Boughton Law
Vancouver, BC
- Part-time
We are seeking a part-time Legal Administrative Assistant to join our Immigration Group. The successful candidate will work closely with an immigration lawyer and immigration paralegal to…
Added 1 hour ago
Partner Services and Experiential Tourism Assistant-C06116
City of London
London, ON
Reporting to the Coordinator, Visitor, Engagement and Member Services, the Partner Services and Experiential Tourism Assistant provides administrative support to Tourism London members…
Added 1 hour ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 1 hour ago
Manager Fleet Regional
Purolator
ON · Mississauga, ON
Experience with fleet maintenance management systems; knowledge of Fleet Assistant is considered an asset.
Added 1 hour ago
AU
Executive Assistant to Provost
Adler University
Vancouver, BC
- Full-time
Under the direction of the Provost and Senior VP, the Executive Administrative Assistant will perform diverse administrative support duties in support or this office. These functions will…
Added 1 hour ago
CC
Retail Assistant Store Manager
Canna Cabana
Calgary, AB · Deer Valley, Calgary, AB
- Full-time
The Assistant Store Manager will report to the Store Manager and is responsible for providing assistance to the store management team in supervising and facilitating the daily operations of…
Added 1 hour ago
CC
Retail Sales Associate
Canna Cabana
Swift Current, SK
- Part-time
Report any suspicious behaviors or abusive customers to Store/Assistant Store Manager
Added 1 hour ago
OS
(PERMANENT FULL TIME) EXECUTIVE ASSISTANT - CLINICAL SERVICES
Ontario Shores Centre for Mental Health Sciences
Whitby, ON
- Full-time
Working effectively with the Senior Management Team and the Executive Assistant Team.
Added 1 hour ago
R
Administrative Assistant
RBC
Calgary, AB
- Full-time
The RBC Dominion Securities branch located in Calgary North branch is looking for an Administrative Assistant to provide administrative support to a successful Advisory Team.
Added 1 hour ago
T&
Administrative Assistant - Bookkeeping Support
Talbot & Associates CPA
Thornhill, ON
- Full-time
…humming, to supporting multiple departments and ensuring our communications land just right, you’ll be the go-to for making sure things flow with…
Added 2 hours ago
AC
Administrative Assistant to the Chair, Community Studies
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Full-time
The Administrative Assistant provides administrative, academic, and governance support to Academic Chair of Community Studies, Associate Chairs, and program faculty to ensure the effective,…
Added 2 hours ago
AC
Administrative Assistant to the Chair, Police & Public Safety and Wellness
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Full-time
The Administrative Assistant provides comprehensive administrative, academic, and governance support to the Chair of Police & Public Safety and Chair of Wellness, along with Associate…
Added 2 hours ago
RJ
Client Service Coordinator/Administrative Assistant
Raymond James Ltd.
Waterloo, ON
- Full-time
…client ‑ focused Client Services Coordinator / Administrative Assistant to join our team. This is a full time, in office role to ensure our office runs smoothly and our clients receive…
Added 2 hours ago
Administrator, Bakery - Reception (18 month contract)
Aspire Bakeries
Brantford, ON
We are seeking an Administrative Assistant / Receptionist (18 month contract role) to join our team at our Brantford bakery. As an Administrative Assistant / Receptionist, you will be…
Added 2 hours ago
E
Administrative Assistance, Grid Operations and Transformation
EPCOR
AB · Edmonton, Alberta
- Full-time
We are hiring a Full-Time Permanent Administrative Assistant position working out of Hugh J. Bolton Service Centre, located in Edmonton, AB.
Added 2 hours ago
VC
Administrative Assistant I, Meals on Wheels - Casual
VON Canada (Ontario)
North Bay, ON
- $19.61 to $20.84 CAD / hour
…opportunity is perfect for a detail-oriented administrative assistant who thrives in a collaborative setting. From welcoming clients and coordinating schedules to preparing documents and…
Added 2 hours ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
Added 2 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 2 hours ago
EC
Administrative Assistant
EHN Canada
Saskatoon, SK
- $22 to $25 CAD / hour
- Part-time
The Assistant will have the knowledge and skills to help research and compile data, meet or liaise with individuals and groups inside or outside of the company, and support the development,…
Added 2 hours ago
VC
Administrative Assistant I, Meals on Wheels - Casual
VON Canada
North Bay, ON
- $19.61 to $20.84 CAD / hour
- Temporary
…opportunity is perfect for a detail-oriented administrative assistant who thrives in a collaborative setting. From welcoming clients and coordinating schedules to preparing documents and…
Added 2 hours ago
EI
Executive Assistant & Office Manager
EnviCore Inc.
Calgary, AB
- Full-time
This is a full-time, on-site Executive Assistant & Office Manager role based in Calgary, AB. The position provides comprehensive executive support, including calendar management, meeting…

Community Counselling

Executive Assistant

North Bay, ON, P1B 1C9, Canada

Salary range: $55,000-$65,000 annually. · Contract

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Job details

Pay: Salary range: $55,000-$65,000 annually.
Job type: Contract
Experience: Minimum 3-5 years of administrative experience supporting senior leadership.
Working hours: 35 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

Executive Assistant (Non-Unionized)

Position Summary

The Executive Assistant, provides confidential administrative and operational support to the Executive Director and leadership team. This position supports executive functions, HR administration, Board governance, facilities coordination, organizational reporting, and day-to-day office operations.

The successful candidate will be highly organized, detail-oriented, and comfortable supporting reporting and financial administration processes in a non-profit environment while working collaboratively with finance, HR, and program staff.

Key Responsibilities

Executive & Board Support

Manage calendars, meetings, and administrative priorities for the Executive Director.
Prepare correspondence, reports, presentations, and meeting materials.
Coordinate Board and leadership meetings, including agendas, minutes, and follow-up on action items.
Maintain confidential records and governance documentation.

Human Resources & Administration

Support recruitment, onboarding, and employee records management.
Assist with policy updates, staff communications, and training coordination.
Maintain filing systems and administrative records.
Support procurement, office supplies, and general administrative functions.

Reporting & Financial Administration Support

Assist with the preparation and coordination of Board, funder, and organizational reports.
Maintain reporting schedules, tracking tools, and supporting documentation.
Support bookkeeping and financial administration processes, including invoice tracking, record management, and data entry as required.
Assist with audit preparation and compliance documentation.
Maintain accurate spreadsheets, databases, and reporting records.

Facilities & Operations Support

Coordinate building, vendor, and maintenance requests.
Support health and safety administration and workplace operations.
Maintain asset inventories and IT equipment records.
Track IT support requests and coordinate with service providers.

Qualifications

Education & Experience

Diploma or degree in Business Administration, Office Administration, Human Resources, Accounting, or a related field, or an equivalent combination of education and experience.
Minimum 3-5 years of administrative experience supporting senior leadership.
Experience in a non-profit, healthcare, social service, or community-based organization is preferred.
Experience supporting Board governance, reporting processes, bookkeeping functions, financial administration, or audits is considered an asset.
Valid Class G Driver's Licence and access to a reliable vehicle.
Satisfactory Police Record Check.

Skills & Competencies

Excellent organizational, time management, and problem-solving skills.
Strong attention to detail and accuracy.
Ability to work with confidential and sensitive information.
Strong written and verbal communication skills.
Excellent minute-taking and documentation skills.
Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
Experience maintaining reports, spreadsheets, and tracking systems.
Ability to manage multiple priorities and meet deadlines.
Understanding of reporting and accountability requirements within a non-profit environment is an asset.

Compensation & Terms

Full-time temporary contract position (35 hours per week).
Monday to Friday, 8:30 a.m. to 4:30 p.m.
Salary range: $55,000-$65,000 annually.
Initial six-month term with possibility of extension.
Non-unionized position.

Reporting Structure

Reports directly to the Executive Director and provides administrative support to leadership and Board functions as required.

Core Competencies

Confidentiality & Integrity
Professionalism
Communication
Organization & Planning
Initiative & Accountability
Relationship Building
Attention to Detail

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More about this job

Responsibilities

The Executive Assistant provides confidential administrative and operational support to the Executive Director and leadership team, including Board governance and HR administration. They are also responsible for financial administration, reporting, and coordinating facilities and office operations.

Requirements

Candidates must have a diploma or degree in a relevant field and 3-5 years of administrative experience supporting senior leadership. Proficiency in Microsoft Office and experience in non-profit or social service environments are highly preferred.

Skills

Administrative support
Board governance
Financial administration
Human resources
Minute-taking
Microsoft Office
Data entry
Bookkeeping
Calendar management
Policy updates
Procurement
Reporting
Time management
Problem-solving
Communication
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Non-profit
Board governance
HR administration
Bookkeeping
Financial administration
Office operations
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Procurement
Audit preparation
Compliance
Facilities management
Health and safety
Asset inventory
Administrative records
Recruitment
Onboarding
Reporting
Data entry
Documentation
Time management
Confidentiality

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