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Added 12 mins ago
Senior Analyst - Treasury
kdc/one
Longueuil, QC
The Senior Treasury Analyst supports the VP of Treasury and Director of Treasury in managing financial risk, funding, and day-to-day liquidity. The role executes and monitors foreign…
Added 12 mins ago
QR
PRICING SUPERVISOR
Quincaillerie Richelieu
Montreal, QC
- Full-time
Reporting to the Director of Pricing Management and Data Analysis, you will supervise, support, and develop a team of three to five employees. You will use various tools and business levers…
Added 12 mins ago
OS
Director of Business Development and Membership Services
Ontario Soil and Crop Improvement Association
Guelph, ON
- Full-time
The Director of Business Development and Membership Services provides strategic leadership for organization-wide business growth, funding acquisition, revenue diversification and long-term…
Added 12 mins ago
IF
Sales Director
Iceberg Finance Group
Toronto, ON
- Full-time
As our Sales Director, you will lead a national team of Business Development Managers, driving revenue growth, partner acquisition, and sales excellence across Canada. This is not a role…
Added 12 mins ago
UO
Director, Capacity Development
Union of Nova Scotia Mi'kmaq
NS · Membertou, Nova Scotia
- Full-time
Position Title: Director, Capacity Development
Added 12 mins ago
HP
Property and Evidence Supervisor
Hamilton Police Service
Hamilton, ON
- $105,577 to $124,202 CAD / year
- Full-time
Count and verify seized cash submissions by the Vice & Drug Unit for submission to the Director of Finance. Prepare balanced cash sheets so funds can be sent to designated government…
Added 28 mins ago
Director of Service (Contact Centre)
Metergy Solutions
Toronto, ON
The Director of Service will lead Metergy’s service function across Canada and the U.S., spanning in-house teams and third-party service centres. This role owns the operating rhythm behind…
Added 28 mins ago
Product Manager - AI Platform
Nesto Cloud
Canada
As Canada's pioneer in online mortgage lending, nesto is transforming the way Canadians finance their homes. Our mission is to offer a positive, empowering, and transparent property…
Added 28 mins ago
Product Manager - AI Platform
Nesto Group(e)
Canada
As Canada's pioneer in online mortgage lending, nesto is transforming the way Canadians finance their homes. Our mission is to offer a positive, empowering, and transparent property…
Added 28 mins ago
NC
Manager, Air Traffic Management (ATM) and Safety Performance Analytics
NAV CANADA
Ottawa, ON
- Full-time
Shape the future of air navigation services in Canada. Reporting to the Director, ATM and Safety Performance, the Manager, Air Traffic Management (ATM) and Safety Performance Analytics…
Added 42 mins ago
BÉ
Project Assistant
Bruneau Électrique Inc
Montreal, QC
- Full-time
Reporting to the Project Director, the incumbent will help coordinate the unit's activities, ensure follow-ups, and perform all other administrative tasks.
Added 42 mins ago
P
Hamlet of Gjoa Haven - Director of Finance
Phelps
Gjoa Haven, NU
- Full-time
Reporting to the Chief Administrative Officer (CAO), the Director of Finance plays a critical role in ensuring the Hamlet maintains accurate, transparent, and compliant financial reporting.…
Added 42 mins ago
MS
Director of Service (Contact Centre)
Metergy Solutions
Toronto, ON
- $130,000 to $150,000 CAD / year
- Full-time
The Director of Service will lead Metergy’s service function across Canada and the U.S., spanning in-house teams and third-party service centres. This role owns the operating rhythm behind…
Added 42 mins ago
H
Oracle ERP Director with CPA
Hays
Toronto, ON
- Contract
We are seeking a highly experienced Senior Oracle ERP Director with a proven track record of leading large-scale ERP implementations, particularly within Finance modules. The ideal…
Added 42 mins ago
H
Human Resources Generalist
Haivision
Montreal, QC
- Temporary
…the HR team on a variety of HR tasks. Reporting to the Senior Director of Human Resources and working closely with the Vice President of Finance, the HR Generalist will be assisting in…
Added 42 mins ago
C
Sr. Consultant, Business Effectiveness
CIBC
Toronto, ON
- Full-time
…such as Mortgage Advisor, Area Sales Manager, and Regional Director, while providing analysis related to targets, commissions, and channel performance. You'll partner closely with business…
Added 1 hour ago
UF
Associate Director, Stewardship
UHN Foundation
Toronto, ON
- Contract
The Associate Director, Stewardship provides strategic leadership for UHN Foundation’s donor recognition program, ensuring meaningful and impactful recognition that celebrates philanthropy…
Added 1 hour ago
MU
Gestionnaire de projets stratégiques – Transformation organisationnelle/Strategic Project Manager – Organizational Transformation
McGill University
Montreal, QC
- $92,150 to $138,150 CAD / year
- Full-time
Reporting to the Director, Process Efficiency and Client Experience, within the Office of the Vice-President, Administration and Finance, lead strategic initiatives aimed at modernizing…
Added 1 hour ago
G
Cost Assurance Specialist/ Cost Manager
Gleeds
Toronto, ON
- Full-time
This position will report directly to the Canada Operations Director.
Added 1 hour ago
CC
Executive Assistant
Community Counselling
North Bay, ON
- Contract
The Executive Assistant, provides confidential administrative and operational support to the Executive Director and leadership team. This position supports executive functions, HR…
Added 1 hour ago
M
Director of National Key Accounts - Royal Canin
Mars
Guelph, ON · RGU-Royal Canin, Guelph, Canada
- Full-time
The Director of National Key Accounts leads four associates to service relationships & deliver business results at our largest customers, accounting for 80% of annual topline sales.…
Added 2 hours ago
TS
Associate, Transaction Banking Product Development
TD Securities
Toronto, ON
- Full-time
…Product Transformation team and will report directly to the Director, TB Payments, Product Transformation. The incumbent will require a detailed understanding the TB business, our client…
Added 2 hours ago
FH
Hotel Manager
Fairmont Hotels & Resorts
Vancouver, BC
- Full-time
Review operating statements with Finance and department heads, identifying trends and implementing corrective action.
Added 2 hours ago
BE
Controller
BluMetric Environmental Inc.
Ottawa, ON
- Full-time
BluMetric is seeking a full-time Controller to join its finance leadership team at its Ottawa headquarters. Reporting to the Vice President, Director – Finance, the Controller will oversee…
Added 2 hours ago
FC
Senior Technical Analyst, Data Engineering and Business Intelligence
Fidelity Canada
Toronto, ON
- Full-time

Community Counselling

Executive Assistant

North Bay, ON, P1B 1C9, Canada

Salary range: $55,000-$65,000 annually. · Contract

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Job details

Pay: Salary range: $55,000-$65,000 annually.
Job type: Contract
Experience: Minimum 3-5 years of administrative experience supporting senior leadership.
Working hours: 35 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

Executive Assistant (Non-Unionized)

Position Summary

The Executive Assistant, provides confidential administrative and operational support to the Executive Director and leadership team. This position supports executive functions, HR administration, Board governance, facilities coordination, organizational reporting, and day-to-day office operations.

The successful candidate will be highly organized, detail-oriented, and comfortable supporting reporting and financial administration processes in a non-profit environment while working collaboratively with finance, HR, and program staff.

Key Responsibilities

Executive & Board Support

Manage calendars, meetings, and administrative priorities for the Executive Director.
Prepare correspondence, reports, presentations, and meeting materials.
Coordinate Board and leadership meetings, including agendas, minutes, and follow-up on action items.
Maintain confidential records and governance documentation.

Human Resources & Administration

Support recruitment, onboarding, and employee records management.
Assist with policy updates, staff communications, and training coordination.
Maintain filing systems and administrative records.
Support procurement, office supplies, and general administrative functions.

Reporting & Financial Administration Support

Assist with the preparation and coordination of Board, funder, and organizational reports.
Maintain reporting schedules, tracking tools, and supporting documentation.
Support bookkeeping and financial administration processes, including invoice tracking, record management, and data entry as required.
Assist with audit preparation and compliance documentation.
Maintain accurate spreadsheets, databases, and reporting records.

Facilities & Operations Support

Coordinate building, vendor, and maintenance requests.
Support health and safety administration and workplace operations.
Maintain asset inventories and IT equipment records.
Track IT support requests and coordinate with service providers.

Qualifications

Education & Experience

Diploma or degree in Business Administration, Office Administration, Human Resources, Accounting, or a related field, or an equivalent combination of education and experience.
Minimum 3-5 years of administrative experience supporting senior leadership.
Experience in a non-profit, healthcare, social service, or community-based organization is preferred.
Experience supporting Board governance, reporting processes, bookkeeping functions, financial administration, or audits is considered an asset.
Valid Class G Driver's Licence and access to a reliable vehicle.
Satisfactory Police Record Check.

Skills & Competencies

Excellent organizational, time management, and problem-solving skills.
Strong attention to detail and accuracy.
Ability to work with confidential and sensitive information.
Strong written and verbal communication skills.
Excellent minute-taking and documentation skills.
Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
Experience maintaining reports, spreadsheets, and tracking systems.
Ability to manage multiple priorities and meet deadlines.
Understanding of reporting and accountability requirements within a non-profit environment is an asset.

Compensation & Terms

Full-time temporary contract position (35 hours per week).
Monday to Friday, 8:30 a.m. to 4:30 p.m.
Salary range: $55,000-$65,000 annually.
Initial six-month term with possibility of extension.
Non-unionized position.

Reporting Structure

Reports directly to the Executive Director and provides administrative support to leadership and Board functions as required.

Core Competencies

Confidentiality & Integrity
Professionalism
Communication
Organization & Planning
Initiative & Accountability
Relationship Building
Attention to Detail

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More about this job

Responsibilities

The Executive Assistant provides confidential administrative and operational support to the Executive Director and leadership team, including Board governance and HR administration. They are also responsible for financial administration, reporting, and coordinating facilities and office operations.

Requirements

Candidates must have a diploma or degree in a relevant field and 3-5 years of administrative experience supporting senior leadership. Proficiency in Microsoft Office and experience in non-profit or social service environments are highly preferred.

Skills

Administrative support
Board governance
Financial administration
Human resources
Minute-taking
Microsoft Office
Data entry
Bookkeeping
Calendar management
Policy updates
Procurement
Reporting
Time management
Problem-solving
Communication
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Non-profit
Board governance
HR administration
Bookkeeping
Financial administration
Office operations
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Procurement
Audit preparation
Compliance
Facilities management
Health and safety
Asset inventory
Administrative records
Recruitment
Onboarding
Reporting
Data entry
Documentation
Time management
Confidentiality

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