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Added 4 mins ago
C
Director, Defense Portfolio Strategy
CAE
Montreal, QC
- Full-time
The Director, Defense Portfolio Strategy reports to the Chief Strategy Officer and directly supports the CSO's enterprise mandate to identify and unlock growth above the underlying market…
Added 19 mins ago
IF
Manager, International Tax
Intact FC
Toronto, ON
- Full-time
…Tax to join our high-performing Tax team. Reporting to the Director, International Tax, this role offers the opportunity to work on complex cross-border tax matters, influence strategic…
Added 19 mins ago
RE
Director of Finance And Operations
RedBranch Executive Search & Recruitment
Toronto, ON
- Full-time
Our client is an exciting Technology startup located in Toronto and they are looking for a Director of Finance & Operations. They are looking for an entrepreneurial, systems-minded operator…
Added 19 mins ago
OM
Director, Inventory Management
Ontario Medical Supply
Mississauga, ON
- Full-time
The Director - Inventory Management provides enterprise-level leadership for inventory strategy, demand planning, inventory control and performance management across multiple distribution…
Added 19 mins ago
O
Director, Strategic Business Development & Enterprise Sales
Objectway
Toronto, ON
- $180,000 to $200,000 CAD / year
- Full-time
Serving more than 250 financial institutions across 15+ countries, Objectway provides end-to-end technology solutions and services that help financial institutions modernize their…
Added 50 mins ago
R&
Auditor IV
Robertson & Company Ltd.
Toronto, ON
- Contract
Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management,…
Added 50 mins ago
MI
Associate Director, Debt Services
MUFG Investor Services
Toronto, ON
- $82,500 to $121,000 CAD / year
- Full-time
The Associate Director is a leader who is responsible for the performance and management of an operations team and client relationships. This person manages and supports day to day…
Added 1 hour ago
P
Supply Chain Director
Pontosense
Toronto, ON
- Full-time
…manufacturing partners in five countries, logistics across Canada and the US, inventory and working capital, and a refurbishment programme that gives every returned sensor a second life.…
Added 1 hour ago
Manager, Performance Enablement - Global HR
Scotiabank
Toronto, ON
Manage the relationship with technology, HR Modernization and HR Operations partners to scope, identify and propose improvement/enhancement opportunities based on learnings and…
Added 1 hour ago
IC
Sales Director
ifinance Canada
Toronto, ON · Greater Toronto Area, Canada
- Full-time
As our Sales Director, you will lead a national team of Business Development Managers, driving revenue growth, partner acquisition, and sales excellence across Canada. This is not a role…
Added 1 hour ago
P
Finance Director
Perennial
Toronto, ON
- Full-time
We are seeking a strategic and hands-on Director of Finance to lead and scale our finance function and support the growth and expansion of the business. This role will serve as a key member…
Added 1 hour ago
QR
PRICING SUPERVISOR
Quincaillerie Richelieu
Montreal, QC
- Full-time
Reporting to the Director of Pricing Management and Data Analysis, you will supervise, support, and develop a team of three to five employees. You will use various tools and business levers…
Added 1 hour ago
OS
Director of Business Development and Membership Services
Ontario Soil and Crop Improvement Association
Guelph, ON
- Full-time
The Director of Business Development and Membership Services provides strategic leadership for organization-wide business growth, funding acquisition, revenue diversification and long-term…
Added 1 hour ago
IF
Sales Director
Iceberg Finance Group
Toronto, ON
- Full-time
As our Sales Director, you will lead a national team of Business Development Managers, driving revenue growth, partner acquisition, and sales excellence across Canada. This is not a role…
Added 1 hour ago
HP
Property and Evidence Supervisor
Hamilton Police Service
Hamilton, ON
- $105,577 to $124,202 CAD / year
- Full-time
Count and verify seized cash submissions by the Vice & Drug Unit for submission to the Director of Finance. Prepare balanced cash sheets so funds can be sent to designated government…
Added 2 hours ago
Director of Service (Contact Centre)
Metergy Solutions
Toronto, ON
Partner with Billing, Operations, IT, Finance, Legal and P&O to resolve systemic service issues, improve processes and reduce customer friction.
Added 2 hours ago
Product Manager - AI Platform
Nesto Cloud
Canada
As Canada's pioneer in online mortgage lending, nesto is transforming the way Canadians finance their homes. Our mission is to offer a positive, empowering, and transparent property…
Added 2 hours ago
Product Manager - AI Platform
Nesto Group(e)
Canada
As Canada's pioneer in online mortgage lending, nesto is transforming the way Canadians finance their homes. Our mission is to offer a positive, empowering, and transparent property…
Added 2 hours ago
NC
Manager, Air Traffic Management (ATM) and Safety Performance Analytics
NAV CANADA
Ottawa, ON
- Full-time
As a recognized industry leader, you will collaborate with operations, technology, safety, finance and various corporate business partners to transform complex data into actionable insights…
Added 2 hours ago
P
Hamlet of Gjoa Haven - Director of Finance
Phelps
Gjoa Haven, NU
- Full-time
Reporting to the Chief Administrative Officer (CAO), the Director of Finance plays a critical role in ensuring the Hamlet maintains accurate, transparent, and compliant financial reporting.…
Added 2 hours ago
MS
Director of Service (Contact Centre)
Metergy Solutions
Toronto, ON
- $130,000 to $150,000 CAD / year
- Full-time
Partner with Billing, Operations, IT, Finance, Legal and P&O to resolve systemic service issues, improve processes and reduce customer friction.
Added 2 hours ago
G
Cost Assurance Specialist/ Cost Manager
Gleeds
Toronto, ON
- Full-time
Support the Canada Operations Director and other senior Gleeds team members on project delivery and wider business initiatives.
Added 2 hours ago
CC
Executive Assistant
Community Counselling
North Bay, ON
- Contract
The Executive Assistant, provides confidential administrative and operational support to the Executive Director and leadership team. This position supports executive functions, HR…
Added 3 hours ago
M
Director of National Key Accounts - Royal Canin
Mars
Guelph, ON · RGU-Royal Canin, Guelph, Canada
- Full-time
The Director of National Key Accounts leads four associates to service relationships & deliver business results at our largest customers, accounting for 80% of annual topline sales.…
Added 3 hours ago
TS
Associate, Transaction Banking Product Development
TD Securities
Toronto, ON
- Full-time
TD Securities (TDS) is one of the world's leading wholesale banks with operations spread across 15 offices globally. It provides a full suite of products and services to corporate and…

Community Counselling

Executive Assistant

North Bay, ON, P1B 1C9, Canada

Salary range: $55,000-$65,000 annually. · Contract

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Job details

Pay: Salary range: $55,000-$65,000 annually.
Job type: Contract
Experience: Minimum 3-5 years of administrative experience supporting senior leadership.
Working hours: 35 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

Executive Assistant (Non-Unionized)

Position Summary

The Executive Assistant, provides confidential administrative and operational support to the Executive Director and leadership team. This position supports executive functions, HR administration, Board governance, facilities coordination, organizational reporting, and day-to-day office operations.

The successful candidate will be highly organized, detail-oriented, and comfortable supporting reporting and financial administration processes in a non-profit environment while working collaboratively with finance, HR, and program staff.

Key Responsibilities

Executive & Board Support

Manage calendars, meetings, and administrative priorities for the Executive Director.
Prepare correspondence, reports, presentations, and meeting materials.
Coordinate Board and leadership meetings, including agendas, minutes, and follow-up on action items.
Maintain confidential records and governance documentation.

Human Resources & Administration

Support recruitment, onboarding, and employee records management.
Assist with policy updates, staff communications, and training coordination.
Maintain filing systems and administrative records.
Support procurement, office supplies, and general administrative functions.

Reporting & Financial Administration Support

Assist with the preparation and coordination of Board, funder, and organizational reports.
Maintain reporting schedules, tracking tools, and supporting documentation.
Support bookkeeping and financial administration processes, including invoice tracking, record management, and data entry as required.
Assist with audit preparation and compliance documentation.
Maintain accurate spreadsheets, databases, and reporting records.

Facilities & Operations Support

Coordinate building, vendor, and maintenance requests.
Support health and safety administration and workplace operations.
Maintain asset inventories and IT equipment records.
Track IT support requests and coordinate with service providers.

Qualifications

Education & Experience

Diploma or degree in Business Administration, Office Administration, Human Resources, Accounting, or a related field, or an equivalent combination of education and experience.
Minimum 3-5 years of administrative experience supporting senior leadership.
Experience in a non-profit, healthcare, social service, or community-based organization is preferred.
Experience supporting Board governance, reporting processes, bookkeeping functions, financial administration, or audits is considered an asset.
Valid Class G Driver's Licence and access to a reliable vehicle.
Satisfactory Police Record Check.

Skills & Competencies

Excellent organizational, time management, and problem-solving skills.
Strong attention to detail and accuracy.
Ability to work with confidential and sensitive information.
Strong written and verbal communication skills.
Excellent minute-taking and documentation skills.
Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
Experience maintaining reports, spreadsheets, and tracking systems.
Ability to manage multiple priorities and meet deadlines.
Understanding of reporting and accountability requirements within a non-profit environment is an asset.

Compensation & Terms

Full-time temporary contract position (35 hours per week).
Monday to Friday, 8:30 a.m. to 4:30 p.m.
Salary range: $55,000-$65,000 annually.
Initial six-month term with possibility of extension.
Non-unionized position.

Reporting Structure

Reports directly to the Executive Director and provides administrative support to leadership and Board functions as required.

Core Competencies

Confidentiality & Integrity
Professionalism
Communication
Organization & Planning
Initiative & Accountability
Relationship Building
Attention to Detail

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More about this job

Responsibilities

The Executive Assistant provides confidential administrative and operational support to the Executive Director and leadership team, including Board governance and HR administration. They are also responsible for financial administration, reporting, and coordinating facilities and office operations.

Requirements

Candidates must have a diploma or degree in a relevant field and 3-5 years of administrative experience supporting senior leadership. Proficiency in Microsoft Office and experience in non-profit or social service environments are highly preferred.

Skills

Administrative support
Board governance
Financial administration
Human resources
Minute-taking
Microsoft Office
Data entry
Bookkeeping
Calendar management
Policy updates
Procurement
Reporting
Time management
Problem-solving
Communication
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Non-profit
Board governance
HR administration
Bookkeeping
Financial administration
Office operations
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Procurement
Audit preparation
Compliance
Facilities management
Health and safety
Asset inventory
Administrative records
Recruitment
Onboarding
Reporting
Data entry
Documentation
Time management
Confidentiality

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