Find work in Canada.

491,388 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 18 mins ago
BP
Legal Assistant / Administrative Assistant
BC Public School Employers' Association
Vancouver, BC
- $68,760 to $74,827 CAD / year
- Full-time
Legal Assistant / Administrative Assistant (full-time temporary)
Added 33 mins ago
EC
Administrative Assistant
EHN Canada
Saskatoon, SK
- $22 to $25 CAD / hour
- Part-time
Added 33 mins ago
BP
Legal Assistant
BC Public School Employers' Association
Vancouver, BC
- $71,566 to $77,881 CAD / year
- Full-time
Reporting to the Executive Director, Labour Relations, the Legal Assistant supports CLASS Legal Counsel with
Added 33 mins ago
EI
Executive Assistant & Office Manager
EnviCore Inc.
Calgary, AB
- Full-time
Added 48 mins ago
UO
Department Secretary
University of Victoria
Victoria, BC
- Full-time
Added 48 mins ago
O
Executive Assistant
OMERS
Toronto, ON · Head Office Toronto
- Full-time
Added 48 mins ago
C
Personal Assistant - UHNW
Confidential
Toronto, ON
- Full-time
A private family is seeking an experienced Personal Assistant to provide dedicated support with the coordination and management of their personal and family affairs. Based in downtown…
Added 1 hour ago
TM
Administrative Assistant
Toronto Metropolitan University
Toronto, ON
- Temporary
Added 1 hour ago
YU
Registration and Program Assistant (Bilingual)
York University
Toronto, ON
- Full-time
The Schulich Executive Education Centre (SEEC) is a revenue and margin-generating strategic business unit of the Schulich School of Business at York University. The SEEC is a…
Added 1 hour ago
PS
Administrative Assistant, National Conferences and Convention
Public Service Alliance of Canada (PSAC)
Ottawa, ON
- Full-time
Added 1 hour ago
Executive Assistant, Administrative Network
University of Saskatchewan
Saskatoon, SK
The executive assistant provides a wide range of confidential support to one or more senior leaders. Key responsibilities include coordinating complex calendars, providing comprehensive…
Added 2 hours ago
Executive Assistant -Toronto, ON
Scotiabank
Toronto, ON
Added 2 hours ago
Executive Assistant & HR Coordinator
ASSA ABLOY
ON · Oakville, ON
We’re looking for a highly organised, proactive and resourceful Executive Assistant & HR Coordinator to provide executive support to our President and VP leadership team while supporting…
Added 3 hours ago
FC
Full Stack Developer, Investly
Fidelity Canada
Toronto, ON
- Full-time
Added 3 hours ago
Administrative Assistant
Canada Post - Postes Canada
Toronto, ON
The Administrative Assistant take leadership of all vital office functions, including the coordination of priority actions, correspondence control, inter-departmental liais
Added 3 hours ago
OP
Director, Delivery Planning and Implementation Support
Ontario Public Service Leadership | Leadership dans la fonction publique de l’Ontario
Toronto, ON
- $160,317 to $201,962 CAD / year
- Full-time
Added 3 hours ago
BR
Administrative Assistant
BJRC Recruiting
Toronto, ON
- Part-time
Administrative Assistant (Part-Time, Contract)
Added 4 hours ago
Executive Assistant, International Banking (Spanish)
Scotiabank
Toronto, ON
The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day to day operations to…
Added 4 hours ago
CC
Executive Assistant
Community Counselling
North Bay, ON
- Contract
The Executive Assistant, provides confidential administrative and operational support to the Executive Director and leadership team. This position supports executive functions, HR…
Added 4 hours ago
DS
VP Academic & External Commissioner
Dalhousie Student Union
Halifax, NS
- Part-time
Added 5 hours ago
CH
Executive Assistant
Covenant Health Canada
AB · Edmonton, AB
- Contract
Added 6 hours ago
FC
Senior Technical Analyst, Data Engineering and Business Intelligence
Fidelity Canada
Toronto, ON
- Full-time
Added 11 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 11 hours ago
Priority Issues Coordinator
Government of Alberta
AB
Added 13 hours ago
PS
Administrative Assistant
PEI Senior Citizens' Federation
Charlottetown, PE
- Part-time
Part-time administrative assistant in office of provincial-wide non-profit social membership organization.

Community Counselling

Executive Assistant

North Bay, ON, P1B 1C9, Canada

Salary range: $55,000-$65,000 annually. · Contract

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary range: $55,000-$65,000 annually.
Job type: Contract
Experience: Minimum 3-5 years of administrative experience supporting senior leadership.
Working hours: 35 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

Executive Assistant (Non-Unionized)

Position Summary

The Executive Assistant, provides confidential administrative and operational support to the Executive Director and leadership team. This position supports executive functions, HR administration, Board governance, facilities coordination, organizational reporting, and day-to-day office operations.

The successful candidate will be highly organized, detail-oriented, and comfortable supporting reporting and financial administration processes in a non-profit environment while working collaboratively with finance, HR, and program staff.

Key Responsibilities

Executive & Board Support

Manage calendars, meetings, and administrative priorities for the Executive Director.
Prepare correspondence, reports, presentations, and meeting materials.
Coordinate Board and leadership meetings, including agendas, minutes, and follow-up on action items.
Maintain confidential records and governance documentation.

Human Resources & Administration

Support recruitment, onboarding, and employee records management.
Assist with policy updates, staff communications, and training coordination.
Maintain filing systems and administrative records.
Support procurement, office supplies, and general administrative functions.

Reporting & Financial Administration Support

Assist with the preparation and coordination of Board, funder, and organizational reports.
Maintain reporting schedules, tracking tools, and supporting documentation.
Support bookkeeping and financial administration processes, including invoice tracking, record management, and data entry as required.
Assist with audit preparation and compliance documentation.
Maintain accurate spreadsheets, databases, and reporting records.

Facilities & Operations Support

Coordinate building, vendor, and maintenance requests.
Support health and safety administration and workplace operations.
Maintain asset inventories and IT equipment records.
Track IT support requests and coordinate with service providers.

Qualifications

Education & Experience

Diploma or degree in Business Administration, Office Administration, Human Resources, Accounting, or a related field, or an equivalent combination of education and experience.
Minimum 3-5 years of administrative experience supporting senior leadership.
Experience in a non-profit, healthcare, social service, or community-based organization is preferred.
Experience supporting Board governance, reporting processes, bookkeeping functions, financial administration, or audits is considered an asset.
Valid Class G Driver's Licence and access to a reliable vehicle.
Satisfactory Police Record Check.

Skills & Competencies

Excellent organizational, time management, and problem-solving skills.
Strong attention to detail and accuracy.
Ability to work with confidential and sensitive information.
Strong written and verbal communication skills.
Excellent minute-taking and documentation skills.
Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
Experience maintaining reports, spreadsheets, and tracking systems.
Ability to manage multiple priorities and meet deadlines.
Understanding of reporting and accountability requirements within a non-profit environment is an asset.

Compensation & Terms

Full-time temporary contract position (35 hours per week).
Monday to Friday, 8:30 a.m. to 4:30 p.m.
Salary range: $55,000-$65,000 annually.
Initial six-month term with possibility of extension.
Non-unionized position.

Reporting Structure

Reports directly to the Executive Director and provides administrative support to leadership and Board functions as required.

Core Competencies

Confidentiality & Integrity
Professionalism
Communication
Organization & Planning
Initiative & Accountability
Relationship Building
Attention to Detail

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides confidential administrative and operational support to the Executive Director and leadership team, including Board governance and HR administration. They are also responsible for financial administration, reporting, and coordinating facilities and office operations.

Requirements

Candidates must have a diploma or degree in a relevant field and 3-5 years of administrative experience supporting senior leadership. Proficiency in Microsoft Office and experience in non-profit or social service environments are highly preferred.

Skills

Administrative support
Board governance
Financial administration
Human resources
Minute-taking
Microsoft Office
Data entry
Bookkeeping
Calendar management
Policy updates
Procurement
Reporting
Time management
Problem-solving
Communication
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Non-profit
Board governance
HR administration
Bookkeeping
Financial administration
Office operations
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Procurement
Audit preparation
Compliance
Facilities management
Health and safety
Asset inventory
Administrative records
Recruitment
Onboarding
Reporting
Data entry
Documentation
Time management
Confidentiality

Report this job