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Added 1 min ago
CO
Skilled Worker, Public Works
City of Saint John
Saint John, NB
- Full-time
Added 1 min ago
PT
Body and Paint Technician
Platinum Trailers
St. Marys, ON
- $28 to $36 CAD / hour
- Full-time
Work Arrangement: Full‑Time, Fully On‑site, Monday to Friday, 7AM-4PM. This is hands‑on assembly work in a busy manufacturing environment.
Added 1 min ago
CO
Vehicle Systems Supervisor
City of Winnipeg
Winnipeg, MB
- Full-time
…workplace where our employees can thrive and achieve their full…
Added 1 min ago
LD
Class 1
Loadstar Dispatchers (1963) Ltd
AB · Edmonton, AB
- Full-time
Role Description This is a full-time, on-site Class 1 role located in Edmonton, AB. The Class 1 driver is responsible for safely operating heavy trucks and trailers to transport oilfield…
Added 1 min ago
RO
Journeyman Millwright
Resorts of the Canadian Rockies
Kimberley, BC
- Full-time
…of the crew and resort guests a foremost priority. This is a full-time, year-round…
Added 1 min ago
L
Salon Business Partner (Vancouver, Whiterock, Surrey, Delta & Richmond)
L'Oréal
Vancouver, BC
- Full-time
Superior organization and time management skills
Added 1 min ago
MV
Precast Sales Representative
Mountain View Precast Ltd.
Calgary, AB
- $75,000 to $85,000 CAD / year
- Full-time
Valid driver’s license and willingness to travel throughout the province.
Added 2 mins ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Regina, SK
- Full-time
Added 2 mins ago
Territory Manager (British Columbia)
Nestle Operational Services Worldwide SA
Toronto, ON · North York, ON
Valid full driver’s license and safe driving record is required.
Added 2 mins ago
Sales Representative - Uniform
Cintas
Kawartha Lakes, ON · Lindsay, ON
Possess a valid driver's license in good standing
Added 16 mins ago
CO
Temporary Solutions Integration Specialist (up to 8 months)
City of Saint John
Saint John, NB
- Temporary
Must be Security Cleared. Must take Oath of Confidentiality. Must have Class 5 driver’s license.
Added 16 mins ago
CO
Sponsorship Program - Police Officers
City of Saint John
Saint John, NB
- Full-time
Possess a valid unrestricted driver’s license
Added 16 mins ago
CO
Police Officer
City of Saint John
Saint John, NB
- Full-time
a minimum of three years of satisfactory full time service as a member of any police force in Canada.
Added 16 mins ago
CO
Manager, Digital Solutions
City of Saint John
Saint John, NB
- Full-time
The successful applicant may be eligible to participate in a Flexible Time Options Program which includes the o
Added 16 mins ago
HR
Ferry Shore Engineer
Halifax Regional Municipality
Halifax, NS
- Full-time
Halifax Regional Municipality (HRM) is inviting applications for Permanent, Full-time position of Shore Engineer with the Ferry Division of Halifax Transit.
Added 17 mins ago
NF
District Sales Manager - Calgary
Neo Financial
Calgary, AB
- Full-time
Equity Ownership (Where Eligible): At Neo, you don’t just work here, you own a piece of what we’re building. As a full-time team member, you share directly in the upside of one of Canada’s…
Added 31 mins ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
First Aid CPR certification required within three months of hire as well as a current and valid Class 5 driver's license.
Added 31 mins ago
TA
Appliance Service Technician Apprentice (Edmonton South)
Trail Appliances AB/SK
AB · Edmonton, AB
- Full-time
This is a full-time position and will require you to be available:
Added 31 mins ago
S
Technologist, Process Control System
SaskPower
Saskatoon, SK
- Full-time
Ability to deal coordinate multiple assignments and projects at one time
Added 31 mins ago
UK
Water/Wastewater Systems Operator
Utilities Kingston
Kingston, ON
- $31.16 to $43.79 CAD / hour
- Full-time
Added 31 mins ago
LH
Field Gutter Installer
Leaf Home
Burlington, ON
- Full-time
Trusted by more than 1 million homeowners across the US and Canada, we are America’s largest direct-to-consumer full-service provider of branded home services and products. Our products,…
Added 31 mins ago
PF
Paid-on-call Firefighters
Peachland Fire and Rescue Service
Permanent North American Gaeltacht, ON
- Full-time
You hold a valid driver’s licence and can provide a current driver’s abstract.
Added 32 mins ago
KC
Equipment Coordinator
Kenaidan Contracting Ltd.
Mississauga, ON
- Full-time
…ensuring the right equipment gets to the right place at the right time. From sourcing and rentals to dispatch, tracking, inspections, and returns, this role connects project teams, vendors,…
Added 32 mins ago
R
Arts and Culture Reporter, Windsor (French Services) (On Site)
Radio-Canada
Windsor, ON
- Full-time
This is a permanent, full-time position for a morning show. The shift is from 5:00 a.m. to 1:15 p.m., Monday to Friday, with a 30-minute lunch break. The successful candidate may be…
Added 32 mins ago
AS
Senior Service Technician
Aim Security Systems Inc
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Role Description The Senior Service Technician role is a full-time, on-site position based in the Greater Toronto Area, Canada. The technician is responsible for installing, servicing, and…

Community Counselling

Executive Assistant

North Bay, ON, P1B 1C9, Canada

Salary range: $55,000-$65,000 annually. · Contract

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Applications open in a new tab.

Job details

Pay: Salary range: $55,000-$65,000 annually.
Job type: Contract
Experience: Minimum 3-5 years of administrative experience supporting senior leadership.
Working hours: 35 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

Executive Assistant (Non-Unionized)

Position Summary

The Executive Assistant, provides confidential administrative and operational support to the Executive Director and leadership team. This position supports executive functions, HR administration, Board governance, facilities coordination, organizational reporting, and day-to-day office operations.

The successful candidate will be highly organized, detail-oriented, and comfortable supporting reporting and financial administration processes in a non-profit environment while working collaboratively with finance, HR, and program staff.

Key Responsibilities

Executive & Board Support

Manage calendars, meetings, and administrative priorities for the Executive Director.
Prepare correspondence, reports, presentations, and meeting materials.
Coordinate Board and leadership meetings, including agendas, minutes, and follow-up on action items.
Maintain confidential records and governance documentation.

Human Resources & Administration

Support recruitment, onboarding, and employee records management.
Assist with policy updates, staff communications, and training coordination.
Maintain filing systems and administrative records.
Support procurement, office supplies, and general administrative functions.

Reporting & Financial Administration Support

Assist with the preparation and coordination of Board, funder, and organizational reports.
Maintain reporting schedules, tracking tools, and supporting documentation.
Support bookkeeping and financial administration processes, including invoice tracking, record management, and data entry as required.
Assist with audit preparation and compliance documentation.
Maintain accurate spreadsheets, databases, and reporting records.

Facilities & Operations Support

Coordinate building, vendor, and maintenance requests.
Support health and safety administration and workplace operations.
Maintain asset inventories and IT equipment records.
Track IT support requests and coordinate with service providers.

Qualifications

Education & Experience

Diploma or degree in Business Administration, Office Administration, Human Resources, Accounting, or a related field, or an equivalent combination of education and experience.
Minimum 3-5 years of administrative experience supporting senior leadership.
Experience in a non-profit, healthcare, social service, or community-based organization is preferred.
Experience supporting Board governance, reporting processes, bookkeeping functions, financial administration, or audits is considered an asset.
Valid Class G Driver's Licence and access to a reliable vehicle.
Satisfactory Police Record Check.

Skills & Competencies

Excellent organizational, time management, and problem-solving skills.
Strong attention to detail and accuracy.
Ability to work with confidential and sensitive information.
Strong written and verbal communication skills.
Excellent minute-taking and documentation skills.
Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
Experience maintaining reports, spreadsheets, and tracking systems.
Ability to manage multiple priorities and meet deadlines.
Understanding of reporting and accountability requirements within a non-profit environment is an asset.

Compensation & Terms

Full-time temporary contract position (35 hours per week).
Monday to Friday, 8:30 a.m. to 4:30 p.m.
Salary range: $55,000-$65,000 annually.
Initial six-month term with possibility of extension.
Non-unionized position.

Reporting Structure

Reports directly to the Executive Director and provides administrative support to leadership and Board functions as required.

Core Competencies

Confidentiality & Integrity
Professionalism
Communication
Organization & Planning
Initiative & Accountability
Relationship Building
Attention to Detail

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides confidential administrative and operational support to the Executive Director and leadership team, including Board governance and HR administration. They are also responsible for financial administration, reporting, and coordinating facilities and office operations.

Requirements

Candidates must have a diploma or degree in a relevant field and 3-5 years of administrative experience supporting senior leadership. Proficiency in Microsoft Office and experience in non-profit or social service environments are highly preferred.

Skills

Administrative support
Board governance
Financial administration
Human resources
Minute-taking
Microsoft Office
Data entry
Bookkeeping
Calendar management
Policy updates
Procurement
Reporting
Time management
Problem-solving
Communication
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Non-profit
Board governance
HR administration
Bookkeeping
Financial administration
Office operations
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Procurement
Audit preparation
Compliance
Facilities management
Health and safety
Asset inventory
Administrative records
Recruitment
Onboarding
Reporting
Data entry
Documentation
Time management
Confidentiality

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