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Added 2 mins ago
GC
January 2027 Business Planning Co-op (Engineering or Finance)
Glencore Canada
Calgary, AB
- $4,117 to $6,167 CAD / month
- Full-time
EVR is proud to be part of the Glencore Group, contributing to a global portfolio of operations with a history that dates back more than 100 years in Canada.
Added 2 mins ago
GT
Senior Front End Angular Developer
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $80 to $90 CAD / hour
- Contract
This client is a leading financial services and banking institution headquartered in Toronto, ON, with operations spanning Canada and international markets, serving millions of retail and…
Added 2 mins ago
HT
Manager, Internal Controls
Husky Technologies
Bolton, ON
- Full-time
Working with Internal Audit and the global Finance and Operations teams, the Manager, Internal Controls will play a critical role in Husky’s global financial reporting. This includes the…
Added 2 mins ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
Serve as the senior finance partner to service leadership, operations, commercial teams, and Customer Success leaders, providing insight and challenge on strategic priorities, business…
Added 2 mins ago
HT
Internal Auditor (Business Control & IT)
Husky Technologies
Bolton, ON
- Full-time
…opportunity to gain enterprise-wide exposure to diverse business operations, financial processes, digital technologies, and emerging risks while partnering with leaders across the…
Added 2 mins ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
…efficiency and effectiveness in financial processes, business operations and major initiatives. You will play a key role within the Internal Audit Department to test the effectiveness of…
Added 2 mins ago
HT
VP, Accounting & Controllership (Husky)
Husky Technologies
Bolton, ON
- Full-time
Drive process simplification, standardization, automation, and continuous improvement across accounting operations.
Added 2 mins ago
CA
Counsel (Finance & AI Innovation)
Crédit Agricole CIB
Montreal, QC
- Full-time
Crédit Agricole CIB (CA-CIB) Canada is the home of Crédit Agricole CIB Canada Branch and Crédit Agricole Services & Operations.
Added 2 mins ago
RO
Cash Audit Clerk
Resorts of the Canadian Rockies
Kimberley, BC
- Part-time
…cash management, accounts receivable, and general accounting operations while maintaining confidentiality and attention to…
Added 2 mins ago
LM
Immunologist-Allergist
Lacroix Médecine Privée
Quebec, QC
- Full-time
This integrated structure allows you to focus on your clinical practice while our teams effectively support all operations.
Added 2 mins ago
C
Director, Defense Portfolio Strategy-EN
CAE
Montreal, QC
- Full-time
Added 2 mins ago
SI
General Manager
Synectics Inc.
Kamloops, BC
- $80,000 to $90,000 CAD / year
- Full-time
We are seeking an experienced and motivated General Manager to oversee the operations of two hotel properties in Kamloops, British Columbia. This role is ideal for a hands-on leader who can…
Added 2 mins ago
LM
Immunologist-Allergist
Lacroix Médecine Privée
Laval, QC
- Full-time
This integrated structure allows you to focus on your clinical practice while our teams effectively support all aspects of your medical practice. operations.
Added 2 mins ago
OS
Financial Reporting & Systems Analyst
Oakbridge Search Partners
Markham, ON
- $90,000 to $95,000 CAD / year
- Full-time
…to make processes more efficient, and working closely with Operations to support business…
Added 2 mins ago
AI
Account Executive, VIP
Axis Insurance
Vancouver, BC
- $65,000 to $75,000 CAD / year
- Full-time
…including split rating, process of learning/understanding clients’ operations, pre-underwriting process for the practice group’s specialty…
Added 2 mins ago
FR
Junior Property Accountant
Foresight Recruitment Group
Calgary, AB
- $70,000 to $80,000 CAD / year
- Full-time
As a Junior Property Accountant, you will support a growing commercial real estate portfolio and accounting team based in Calgary. Your responsibilities will include:
Added 2 mins ago
AF
Senior Manager, Cloud & AI Security
ATB Financial
Calgary, AB
- Full-time
Partner with security operations and incident response teams to strengthen detection, investigation and response capabilities for cloud and AI environments.
Added 2 mins ago
XS
HR & Payroll Manager
XA Security
Calgary, AB
- Full-time
…Stampede, along with year-round static, mobile and parking operations. Our workforce is several hundred strong and grows past 700 in the busy…
Added 2 mins ago
AP
Finance Controller
AMZ Prep®
Mississauga, ON
- Full-time
We are looking for an experienced, hands-on Financial Controller to take ownership of financial reporting, accounting operations, tax compliance, treasury and financial controls across our…
Added 2 mins ago
MS
Director Planning & Performance
Metro Supply Chain
Mississauga, ON
- Full-time
…leadership role that partners closely with Business Development, Operations, Legal, FP&A, revenue assurance and executive leaders to support profitable growth and informed…
Added 2 mins ago
TL
HR & Payroll Specialist
The Law Office Management Association (TLOMA)
Toronto, ON
- Full-time
…salaried and hourly employees and the related day-to-day payroll operations. This role also offers the opportunity to be a critical team member in the implementation and testing of enhanced…
Added 2 mins ago
GI
Sales Coordinator
GuestTek Interactive Entertainment Ltd.
Calgary, AB
- Full-time
Gather and facilitate sales strategy, procedure and process information to and from sales teams to Sales Operations, and all other necessary departments.
Added 2 mins ago
RJ
Client Service Coordinator/Administrative Assistant
Raymond James Ltd.
Waterloo, ON
- Full-time
The Client Services Coordinator supports the advisory team by managing administrative operations, completing account-related tasks, and serving as the first point of contact for clients.…
Added 2 mins ago
Member Advisor (Woodgrove Branch)
First West
Nanaimo, BC
Added 2 mins ago
Member Advisor (Cherry Lane Branch)
First West
Penticton, BC

Community Counselling

Executive Assistant

North Bay, ON, P1B 1C9, Canada

Salary range: $55,000-$65,000 annually. · Contract

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Job details

Pay: Salary range: $55,000-$65,000 annually.
Job type: Contract
Experience: Minimum 3-5 years of administrative experience supporting senior leadership.
Working hours: 35 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

Executive Assistant (Non-Unionized)

Position Summary

The Executive Assistant, provides confidential administrative and operational support to the Executive Director and leadership team. This position supports executive functions, HR administration, Board governance, facilities coordination, organizational reporting, and day-to-day office operations.

The successful candidate will be highly organized, detail-oriented, and comfortable supporting reporting and financial administration processes in a non-profit environment while working collaboratively with finance, HR, and program staff.

Key Responsibilities

Executive & Board Support

Manage calendars, meetings, and administrative priorities for the Executive Director.
Prepare correspondence, reports, presentations, and meeting materials.
Coordinate Board and leadership meetings, including agendas, minutes, and follow-up on action items.
Maintain confidential records and governance documentation.

Human Resources & Administration

Support recruitment, onboarding, and employee records management.
Assist with policy updates, staff communications, and training coordination.
Maintain filing systems and administrative records.
Support procurement, office supplies, and general administrative functions.

Reporting & Financial Administration Support

Assist with the preparation and coordination of Board, funder, and organizational reports.
Maintain reporting schedules, tracking tools, and supporting documentation.
Support bookkeeping and financial administration processes, including invoice tracking, record management, and data entry as required.
Assist with audit preparation and compliance documentation.
Maintain accurate spreadsheets, databases, and reporting records.

Facilities & Operations Support

Coordinate building, vendor, and maintenance requests.
Support health and safety administration and workplace operations.
Maintain asset inventories and IT equipment records.
Track IT support requests and coordinate with service providers.

Qualifications

Education & Experience

Diploma or degree in Business Administration, Office Administration, Human Resources, Accounting, or a related field, or an equivalent combination of education and experience.
Minimum 3-5 years of administrative experience supporting senior leadership.
Experience in a non-profit, healthcare, social service, or community-based organization is preferred.
Experience supporting Board governance, reporting processes, bookkeeping functions, financial administration, or audits is considered an asset.
Valid Class G Driver's Licence and access to a reliable vehicle.
Satisfactory Police Record Check.

Skills & Competencies

Excellent organizational, time management, and problem-solving skills.
Strong attention to detail and accuracy.
Ability to work with confidential and sensitive information.
Strong written and verbal communication skills.
Excellent minute-taking and documentation skills.
Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
Experience maintaining reports, spreadsheets, and tracking systems.
Ability to manage multiple priorities and meet deadlines.
Understanding of reporting and accountability requirements within a non-profit environment is an asset.

Compensation & Terms

Full-time temporary contract position (35 hours per week).
Monday to Friday, 8:30 a.m. to 4:30 p.m.
Salary range: $55,000-$65,000 annually.
Initial six-month term with possibility of extension.
Non-unionized position.

Reporting Structure

Reports directly to the Executive Director and provides administrative support to leadership and Board functions as required.

Core Competencies

Confidentiality & Integrity
Professionalism
Communication
Organization & Planning
Initiative & Accountability
Relationship Building
Attention to Detail

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides confidential administrative and operational support to the Executive Director and leadership team, including Board governance and HR administration. They are also responsible for financial administration, reporting, and coordinating facilities and office operations.

Requirements

Candidates must have a diploma or degree in a relevant field and 3-5 years of administrative experience supporting senior leadership. Proficiency in Microsoft Office and experience in non-profit or social service environments are highly preferred.

Skills

Administrative support
Board governance
Financial administration
Human resources
Minute-taking
Microsoft Office
Data entry
Bookkeeping
Calendar management
Policy updates
Procurement
Reporting
Time management
Problem-solving
Communication
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Non-profit
Board governance
HR administration
Bookkeeping
Financial administration
Office operations
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Procurement
Audit preparation
Compliance
Facilities management
Health and safety
Asset inventory
Administrative records
Recruitment
Onboarding
Reporting
Data entry
Documentation
Time management
Confidentiality

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