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Added 14 mins ago
TC
Delivery Director
Two Circles
Vancouver, BC
- Full-time
Added 14 mins ago
R|
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Complete all other relevant tasks as assigned by supervisor and/or director.
Added 14 mins ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Clinical Practice Assessment Unit
Added 14 mins ago
GT
Governance and Compliance Analyst - HR
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $45 to $55 CAD / hour
- Contract
Reporting to the Director, PCT Governance & Controls, the Consultant, PCT Governance & Controls will support the business on effective management of financial reporting, operational,…
Added 14 mins ago
BC
Program Handover Manager
Bechtel Corporation
Toronto, ON
- Full-time
Support the Program Integration Lead and Program Technical Director in providing technical analytics and progress & performance reporting to executive and senior stakeholders, across…
Added 14 mins ago
EC
Administrative Assistant
EHN Canada
Saskatoon, SK
- $22 to $25 CAD / hour
- Part-time
Under the Executive Director's direction, the Assistant will anticipate needs, take initiative, and work independently and collaboratively as needed. This position also requires strong…
Added 14 mins ago
CS
OCCUPATIONAL THERAPIST 100%
Commission scolaire Riverside / Riverside School Board
Longueuil, QC
- $57,492 to $105,469 CAD / year
- Contract
…Complementary Services team and will be responsible to the Director of Complementary…
Added 14 mins ago
CS
EDUCATION CONSULTANT: SPECIAL EDUCATION (100% REPLACEMENT)
Commission scolaire Riverside / Riverside School Board
Longueuil, QC
- $56,670 to $105,432 CAD / year
- Full-time
…Services team and will be under the direct responsibility of the Director of Complementary…
Added 14 mins ago
A
Dietary Aide Regular Part Time AgeCare Villa Forum-2
AgeCare
Mississauga, ON
- Part-time
As a Dietary Aide at AgeCare, reporting to the Director or Dietary Manager, you will play a key role in ensuring our residents enjoy a pleasant dining experience. You will assist with the…
Added 14 mins ago
BP
Legal Assistant
BC Public School Employers' Association
Vancouver, BC
- $71,566 to $77,881 CAD / year
- Full-time
…Coordinated Legal and Arbitration Support Services (CLASS) program. CLASS is a shared service that coordinates labour litigation on behalf of BC’s 60 public school…
Added 14 mins ago
Lead Maintenance Technician (ON)
Concert Properties Ltd.
Toronto, ON
Added 29 mins ago
IL
Sommelier
Island Lake Lodge
Fernie, BC
- Full-time
Island Lake Lodge is seeking a knowledgeable and passionate Sommelier to elevate our wine program and deliver exceptional wine experiences for our guests.
Added 29 mins ago
UL
Associate Planner
United Legwear & Apparel Co.
Toronto, ON
- $70,000 to $80,000 CAD / year
- Full-time
…budgets. The Associate Planner will report directly to the Director of Planning and play a crucial role in supporting the planning across key categories. This position requires strong…
Added 59 mins ago
PROJECT MANAGER 311
City of Toronto
Toronto, ON
Reporting to the Director, Strategy, Insights & Planning, the Project Manager 311 works with senior leaders and stakeholders across the City to coordinate project governance, manage budgets…
Added 59 mins ago
SV
Temporary Assistant Director of Nursing Care - RPN - Long-Term Care
Schlegel Villages
Waterloo, ON
- Full-time
The Village at University Gates located in Waterloo, Ontario has an exciting opportunity for a Temporary Full Time Assistant Director of Nursing Care to join their team.
Added 59 mins ago
WO
Assistant Clinical Services Manager - Clinical Resource Team
William Osler Health System
Brampton, ON
- Full-time
Works collaboratively with the CSM, and shares accountability for achieving program targets, managing risk, improving quality and safety and advancing patient care outcomes under the…
Added 59 mins ago
WO
Assistant Clinical Services Manager - Clinical Resource Team
William Osler Health System
Brampton, ON
- Full-time
Works collaboratively with the CSM, and shares accountability for achieving program targets, managing risk, improving quality and safety and advancing patient care outcomes under the…
Added 59 mins ago
MD
Human Resources Director 4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Designated in Connect 700 Program for Applicants with Disabilities: Yes
Added 59 mins ago
CO
PROJECT MANAGER 311 #67733
City of Toronto
Toronto, ON
- Full-time
Reporting to the Director, Strategy, Insights & Planning, the Project Manager 311 works with senior leaders and stakeholders across the City to coordinate project governance, manage budgets…
Added 59 mins ago
TO
Registered Nurse RN- Nurse Manager- Part time N shift
THE ONEILL CENTRE
Hamilton, ON
- Part-time
Registered Nurse (RN) reports to the Director of Care and is expected to coordinate and oversee all aspects of resident focused delivery of care. Registered Nurse should also promote the…
Added 59 mins ago
R
Financial analyst
ROBIC
Montreal, QC
- Full-time
Reporting to the Director of Finance, the successful candidate will be responsible for preparing a variety of financial reports and conducting complex financial analyses to support informed…
Added 1 hour ago
FI
Technology Evaluation and Portfolio Analyst
Fuel Innovation Fund
AB · Alberta, Canada
- Full-time
…across Canada. Reporting to the Fuel Innovation Technology Director and working alongside the Technology Evaluation and Portfolio Coordinator and the Compliance Fund Director, this position…
Added 1 hour ago
AE
People & Culture Generalist
Arc'teryx Equipment
New Westminster, BC
- Full-time
Reports to: Director, People & Culture Business Partnerships / Sr. Manager, PCBP
Added 1 hour ago
TS
Full Time Overnight Worker
The Salvation Army in Canada
Sudbury, ON
- Full-time
Added 1 hour ago
A
People & Culture Generalist
ARC'TERYX
New Westminster, BC
- Full-time
Reports to: Director, People & Culture Business Partnerships / Sr. Manager, PCBP

Community Counselling

Executive Assistant

North Bay, ON, P1B 1C9, Canada

Salary range: $55,000-$65,000 annually. · Contract

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Applications open in a new tab.

Job details

Pay: Salary range: $55,000-$65,000 annually.
Job type: Contract
Experience: Minimum 3-5 years of administrative experience supporting senior leadership.
Working hours: 35 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

Executive Assistant (Non-Unionized)

Position Summary

The Executive Assistant, provides confidential administrative and operational support to the Executive Director and leadership team. This position supports executive functions, HR administration, Board governance, facilities coordination, organizational reporting, and day-to-day office operations.

The successful candidate will be highly organized, detail-oriented, and comfortable supporting reporting and financial administration processes in a non-profit environment while working collaboratively with finance, HR, and program staff.

Key Responsibilities

Executive & Board Support

Manage calendars, meetings, and administrative priorities for the Executive Director.
Prepare correspondence, reports, presentations, and meeting materials.
Coordinate Board and leadership meetings, including agendas, minutes, and follow-up on action items.
Maintain confidential records and governance documentation.

Human Resources & Administration

Support recruitment, onboarding, and employee records management.
Assist with policy updates, staff communications, and training coordination.
Maintain filing systems and administrative records.
Support procurement, office supplies, and general administrative functions.

Reporting & Financial Administration Support

Assist with the preparation and coordination of Board, funder, and organizational reports.
Maintain reporting schedules, tracking tools, and supporting documentation.
Support bookkeeping and financial administration processes, including invoice tracking, record management, and data entry as required.
Assist with audit preparation and compliance documentation.
Maintain accurate spreadsheets, databases, and reporting records.

Facilities & Operations Support

Coordinate building, vendor, and maintenance requests.
Support health and safety administration and workplace operations.
Maintain asset inventories and IT equipment records.
Track IT support requests and coordinate with service providers.

Qualifications

Education & Experience

Diploma or degree in Business Administration, Office Administration, Human Resources, Accounting, or a related field, or an equivalent combination of education and experience.
Minimum 3-5 years of administrative experience supporting senior leadership.
Experience in a non-profit, healthcare, social service, or community-based organization is preferred.
Experience supporting Board governance, reporting processes, bookkeeping functions, financial administration, or audits is considered an asset.
Valid Class G Driver's Licence and access to a reliable vehicle.
Satisfactory Police Record Check.

Skills & Competencies

Excellent organizational, time management, and problem-solving skills.
Strong attention to detail and accuracy.
Ability to work with confidential and sensitive information.
Strong written and verbal communication skills.
Excellent minute-taking and documentation skills.
Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
Experience maintaining reports, spreadsheets, and tracking systems.
Ability to manage multiple priorities and meet deadlines.
Understanding of reporting and accountability requirements within a non-profit environment is an asset.

Compensation & Terms

Full-time temporary contract position (35 hours per week).
Monday to Friday, 8:30 a.m. to 4:30 p.m.
Salary range: $55,000-$65,000 annually.
Initial six-month term with possibility of extension.
Non-unionized position.

Reporting Structure

Reports directly to the Executive Director and provides administrative support to leadership and Board functions as required.

Core Competencies

Confidentiality & Integrity
Professionalism
Communication
Organization & Planning
Initiative & Accountability
Relationship Building
Attention to Detail

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More about this job

Responsibilities

The Executive Assistant provides confidential administrative and operational support to the Executive Director and leadership team, including Board governance and HR administration. They are also responsible for financial administration, reporting, and coordinating facilities and office operations.

Requirements

Candidates must have a diploma or degree in a relevant field and 3-5 years of administrative experience supporting senior leadership. Proficiency in Microsoft Office and experience in non-profit or social service environments are highly preferred.

Skills

Administrative support
Board governance
Financial administration
Human resources
Minute-taking
Microsoft Office
Data entry
Bookkeeping
Calendar management
Policy updates
Procurement
Reporting
Time management
Problem-solving
Communication
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Non-profit
Board governance
HR administration
Bookkeeping
Financial administration
Office operations
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Procurement
Audit preparation
Compliance
Facilities management
Health and safety
Asset inventory
Administrative records
Recruitment
Onboarding
Reporting
Data entry
Documentation
Time management
Confidentiality

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