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Added 7 mins ago
Assistant Clinic Manager - Dental
Passion Dental Group Inc.
Burlington, ON · Hamilton, ON · Toronto, ON · Vaughan, ON
Added 7 mins ago
FT Dental Administrative Assistant
Southwest Ontario Aboriginal Health Access Centre
London, ON
Dental Office Administration certificate from an accredited college
Added 7 mins ago
I
Medical Office Administrator - Casual On Call
IIPCT
ON · Bancroft, Ontario
- Contract
Assist with clinical flow, ensuring patient comfort and timely service
Added 7 mins ago
Practice Manager
VetStrategy / Daubigny
Embrun, ON
Implement and maintain standard operating procedures (SOPs) to ensure high-quality patient care and client service.
Added 7 mins ago
SD
Pharmacy Assistant, Hourly Full Time Day Greenlight Requisition
Shoppers Drug Mart
St. John's, NL
- Full-time
…of Practice, and to provide superior, timely, and pleasant service to…
Added 7 mins ago
SD
Gérant(e) adjoint(e) de l’avant du magasin, rémunéré(e) à l’heure – PHX temps plein Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Laval, QC
- Full-time
· Veiller à l’administration des salaires selon les lignes directrices relatives aux ventes totales par heure.
Added 7 mins ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel jour Embauche feu vert
Shoppers Drug Mart
Montreal, QC
- Part-time
Added 7 mins ago
S
North America Sector Leader – Management & Technology Consulting
Stantec
Edmonton, AB
- Full-time
…for industry leadership, digital transformation, and client service excellence; develop top talent; and contribute to a collaborative leadership culture that empowers our people to redefine…
Added 7 mins ago
AS
Food Cupboard Associate
Algonquin Students' Association
Ottawa, ON
- Part-time
Reporting to the Senior Manager, Student Life, The Food Cupboard Associate supports daily service delivery, safe food handling, inventory, and student referrals. The Associate maintains…
Added 7 mins ago
UO
Manager, Funding Development & Compliance
Union of Nova Scotia Mi'kmaq
NS · Membertou, Nova Scotia
- Full-time
Work with program leaders, Human Resources and Finance to track funded positions and flag staffing or service risks early, and provide monthly renewal and compliance updates to the Chief…
Added 7 mins ago
UO
Director, Capacity Development
Union of Nova Scotia Mi'kmaq
NS · Membertou, Nova Scotia
- Full-time
Lead the department’s priorities, annual workplans and service improvements in line with UNSM’s strategic plan, member community direction and approved resources;
Added 7 mins ago
LI
Service Administrator
LanceSoft, Inc.
Pointe-Claire, QC
- $30 to $35 CAD / hour
- Contract
Analyzes customer issues to verify root causes of failures and associated progressive damage using Cummins-published service information. Interprets warranty administration manuals to…
Added 7 mins ago
MI
Senior Associate, Regulatory Reporting (Form PF / CPO-PQR)
MUFG Investor Services
Toronto, ON
- Full-time
…alternatives. With over $1 trillion in client assets under administration, we offer fund administration, banking, payments, fund financing, foreign exchange overlay, corporate and…
Added 7 mins ago
CS
Receptionist
Can-Tech Services
East Gwillimbury, ON
- Temporary
Added 7 mins ago
FC
Administrateur de base de données
FOP Consultants
Quebec, QC · Greater Quebec City Metropolitan Area
- Full-time
…Nous travaillons de concert avec nos clients afin d’offrir un service sur mesure qui répond à leurs besoins et leurs exigences opérationnelles. Grâce à son personnel compétent et qualifié,…
Added 7 mins ago
HP
Property and Evidence Supervisor
Hamilton Police Service
Hamilton, ON
- $105,577 to $124,202 CAD / year
- Full-time
Hamilton Police Service (HPS) patrols 1,113 square kilometers, serving over 620,063 residents. The Service is divided into two main areas: Operations, which provides visible policing and…
Added 22 mins ago
W
End-User Computing (EUC) – Server Specialist
Wepoint
Montreal, QC
- Full-time
Assisting other IT teams, including the Service Desk, when incidents cannot be resolved at a lower support level.
Added 22 mins ago
CS
Loans Interviewer / MSR, Mobile
Community Savings Credit Union
Vancouver, BC · Greater Vancouver Metropolitan Area
- Temporary
…on a rotating and or relief basis, provides a central cash service to MSRs; balances utilities and remits to CUCBC; opens and verifies night deposits; processes post-dated diary file…
Added 22 mins ago
RM
Supervisor, Centralized Scheduling
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Oversee the day-to-day operations of the Scheduling Department, ensuring timely, accurate, and consistent service delivery.
Added 23 mins ago
IF
Internal Auditor
iA Financial Group
Montreal, QC · Quebec, QC
- Full-time
Holds a university degree in business administration, law or another relevant field.
Added 23 mins ago
T
Business Analyst
Teleperformance
Toronto, ON · TPCA Toronto
- Full-time
…premier omnichannel support to top global companies. Our diverse service locations, including on-site and work-at-home programs, ensure flexibility and broad…
Added 23 mins ago
SS
Registered Nurse
Sienna Senior Living
Old Stittsville, ON · Stittsville, ON
- Full-time
…resident needs, delivery of skilled procedures, medication administration and documentation in accordance with quality management, legislative requirement and Sienna Senior Living…
Added 23 mins ago
R
Private Banking Associate
RBC
North Vancouver, BC · Vancouver, BC
- Full-time
You will be an everyday banking expert specialized in delivering the Black Card Experience through high-level service and support, transaction excellence, digital education, and opportunity…
Added 23 mins ago
R
Transaction Processing Administrator
RBC
Toronto, ON
- Full-time
Monitor and clear workflow/capture items within Service Level Agreements (SLAs)
Added 37 mins ago
NS
Registered Pharmacy Technician - Pharmacy Services
Nova Scotia Health Authority
Halifax, NS
- Full-time
Drug administration by injection technical permit (Pharmacy Technician) an asset

Community Counselling

Executive Assistant

North Bay, ON, P1B 1C9, Canada

Salary range: $55,000-$65,000 annually. · Contract

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Job details

Pay: Salary range: $55,000-$65,000 annually.
Job type: Contract
Experience: Minimum 3-5 years of administrative experience supporting senior leadership.
Working hours: 35 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

Executive Assistant (Non-Unionized)

Position Summary

The Executive Assistant, provides confidential administrative and operational support to the Executive Director and leadership team. This position supports executive functions, HR administration, Board governance, facilities coordination, organizational reporting, and day-to-day office operations.

The successful candidate will be highly organized, detail-oriented, and comfortable supporting reporting and financial administration processes in a non-profit environment while working collaboratively with finance, HR, and program staff.

Key Responsibilities

Executive & Board Support

Manage calendars, meetings, and administrative priorities for the Executive Director.
Prepare correspondence, reports, presentations, and meeting materials.
Coordinate Board and leadership meetings, including agendas, minutes, and follow-up on action items.
Maintain confidential records and governance documentation.

Human Resources & Administration

Support recruitment, onboarding, and employee records management.
Assist with policy updates, staff communications, and training coordination.
Maintain filing systems and administrative records.
Support procurement, office supplies, and general administrative functions.

Reporting & Financial Administration Support

Assist with the preparation and coordination of Board, funder, and organizational reports.
Maintain reporting schedules, tracking tools, and supporting documentation.
Support bookkeeping and financial administration processes, including invoice tracking, record management, and data entry as required.
Assist with audit preparation and compliance documentation.
Maintain accurate spreadsheets, databases, and reporting records.

Facilities & Operations Support

Coordinate building, vendor, and maintenance requests.
Support health and safety administration and workplace operations.
Maintain asset inventories and IT equipment records.
Track IT support requests and coordinate with service providers.

Qualifications

Education & Experience

Diploma or degree in Business Administration, Office Administration, Human Resources, Accounting, or a related field, or an equivalent combination of education and experience.
Minimum 3-5 years of administrative experience supporting senior leadership.
Experience in a non-profit, healthcare, social service, or community-based organization is preferred.
Experience supporting Board governance, reporting processes, bookkeeping functions, financial administration, or audits is considered an asset.
Valid Class G Driver's Licence and access to a reliable vehicle.
Satisfactory Police Record Check.

Skills & Competencies

Excellent organizational, time management, and problem-solving skills.
Strong attention to detail and accuracy.
Ability to work with confidential and sensitive information.
Strong written and verbal communication skills.
Excellent minute-taking and documentation skills.
Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
Experience maintaining reports, spreadsheets, and tracking systems.
Ability to manage multiple priorities and meet deadlines.
Understanding of reporting and accountability requirements within a non-profit environment is an asset.

Compensation & Terms

Full-time temporary contract position (35 hours per week).
Monday to Friday, 8:30 a.m. to 4:30 p.m.
Salary range: $55,000-$65,000 annually.
Initial six-month term with possibility of extension.
Non-unionized position.

Reporting Structure

Reports directly to the Executive Director and provides administrative support to leadership and Board functions as required.

Core Competencies

Confidentiality & Integrity
Professionalism
Communication
Organization & Planning
Initiative & Accountability
Relationship Building
Attention to Detail

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More about this job

Responsibilities

The Executive Assistant provides confidential administrative and operational support to the Executive Director and leadership team, including Board governance and HR administration. They are also responsible for financial administration, reporting, and coordinating facilities and office operations.

Requirements

Candidates must have a diploma or degree in a relevant field and 3-5 years of administrative experience supporting senior leadership. Proficiency in Microsoft Office and experience in non-profit or social service environments are highly preferred.

Skills

Administrative support
Board governance
Financial administration
Human resources
Minute-taking
Microsoft Office
Data entry
Bookkeeping
Calendar management
Policy updates
Procurement
Reporting
Time management
Problem-solving
Communication
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Non-profit
Board governance
HR administration
Bookkeeping
Financial administration
Office operations
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Procurement
Audit preparation
Compliance
Facilities management
Health and safety
Asset inventory
Administrative records
Recruitment
Onboarding
Reporting
Data entry
Documentation
Time management
Confidentiality

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