Administrative & Lifestyle Coordinator - Full Time
- Winnipeg, MB, Canada
- Dugald, MB, Canada
Salary: $23.00 · Full-time
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Job details
- Pay
- Salary: $23.00
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Role: Administrative & Lifestyle Coordinator Full Time.
Salary: $23.00
Schedule: Monday to Friday – 8:00am – 4:30pm, with flexibility possibly required to support occasional evening or weekend resident events and special programming.
The successful candidate will be organized, approachable, dependable, and comfortable working with residents, families, staff, and external service providers.
Administrative
Key Responsibilities:
The Administrative & Lifestyle Coordinator is expected to demonstrate a resident-first approach in all interactions.
The Position Should Consistently Promote
Salary: $23.00
Schedule: Monday to Friday – 8:00am – 4:30pm, with flexibility possibly required to support occasional evening or weekend resident events and special programming.
The successful candidate will be organized, approachable, dependable, and comfortable working with residents, families, staff, and external service providers.
Administrative
Key Responsibilities:
- Provide day-to-day administrative support to the General Manager and management team.
- Maintain accurate records, files, forms, correspondence, and confidential documentation.
- Prepare letters, notices, reports, meeting materials, schedules, and other communications.
- Coordinate calendars, appointments, meetings, and administrative activities.
- Assist with resident communications, including notices, newsletters, updates, and general correspondence.
- Maintain resident information and administrative records in accordance with organizational policies and privacy requirements.
- Assist with new resident move-in documentation and administrative processes.
- Coordinate and maintain office supplies and administrative resources.
- Receive and direct telephone calls, emails, visitors, residents, families, and service providers in a professional manner.
- Assist with invoicing, purchase orders, expense documentation, and other basic financial administration as required.
- Support the General Manager with reports, data collection, tracking, and follow-up items.
- Prepare agendas, minutes, and follow-up documentation for meetings and committees.
- Maintain organized electronic and physical filing systems.
- Assist with staff communications and administrative coordination.
- Coordinate correspondence and documentation with vendors, contractors, and community partners.
- Support compliance with company policies, procedures, and applicable requirements.
- Follow up on outstanding administrative items and ensure deadlines are met.
- Provide general administrative assistance to other departments as required.
- Support the development and delivery of lifestyle programs and activities for residents.
- Help create a monthly activities calendar that reflects resident interests and preferences.
- Coordinate social events, entertainment, educational programs, outings, and special events.
- Encourage resident participation and help foster a welcoming and inclusive community.
- Build positive relationships with residents and encourage feedback regarding activities and programming.
- Assist with resident surveys, feedback, and suggestions.
- Coordinate with entertainers, instructors, volunteers, community organizations, and other external partners.
- Assist with preparation, setup, and coordination of lifestyle events.
- Promote upcoming programs and events through resident communications and displays.
- Work with residents and the General Manager to identify opportunities to enhance the resident experience.
- Assist with special celebrations, seasonal events, and community-building initiatives.
The Administrative & Lifestyle Coordinator is expected to demonstrate a resident-first approach in all interactions.
The Position Should Consistently Promote
- Respect and dignity
- Professional and friendly communication
- Responsiveness to resident needs
- Confidentiality and discretion
- A welcoming community environment
- Positive relationships with residents, families, staff, and visitors
- Administrative experience in a professional, hospitality, retirement living, healthcare, or community environment.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office and common administrative software.
- Ability to maintain accurate and confidential records.
- Experience coordinating events, activities, or community programs is an asset.
- Strong customer service and interpersonal skills.
- Ability to work independently while also functioning effectively as part of a team.
- Join an award-winning culture. We have been recognized for being a Great Place to Work, in addition to being selected as a FORTUNE Global 500 Company, Best Workplaces Retail & Hospitality, and FORTUNE World’s Most Admired Companies.
- The opportunities with us are endless. As the world’s largest food and support services company, we offer an extensive range of learning and career opportunities for all our associates.
- Health & Safety. The health and safety of our associates, clients and guests has always been our top priority. We have the right processes in place to ensure our teams have the support they need to stay safe, while helping to keep our guests safe.
- Health Benefits. For our eligible associates, we offer comprehensive health, vision, and dental care coverage.
- A Focus on Mental Health and Wellness. Our Mental Health and Well-Being initiative was created to share credible resources with our associates and the communities we serve on a variety of topics, including mental, physical, spiritual, and financial wellbeing. We also have an Employment Assistance Program which provides our associates with access to 24/7 support, resources, and information.
- We are as diverse as our guests. We are as diverse as the people and communities we serve, and we know that’s one of our greatest strengths. We’re committed to building an inclusive workplace where people feel respected, supported, and able to grow, with fair opportunities for all. Our Employee Resource Groups (ERGs) create space for connection, deepen cultural awareness, and build appreciation of diverse perspectives across our teams – strengthening our culture and helping people feel a true sense of belonging.
More about this job
Responsibilities
Provide administrative support to the General Manager and management team, including records, correspondence, scheduling, meeting materials, basic financial administration, and follow-up on deadlines. Help plan and deliver resident activities and events, promote participation, coordinate external partners, and foster a welcoming, inclusive community.
Requirements
Administrative experience in a professional, hospitality, retirement living, healthcare, or community setting is requested, along with strong organizational, communication, customer service, and interpersonal skills. Candidates should be proficient with Microsoft Office and common administrative software, able to maintain confidential records, and capable of working independently and as part of a team; event or community-program coordination experience is an asset.
Skills
- Administrative Support
- Organization
- Time Management
- Written Communication
- Verbal Communication
- Microsoft Office
- Recordkeeping
- Confidentiality
- Event Coordination
- Program Coordination
- Customer Service
- Interpersonal Skills
- Resident Engagement
- Calendar Management
- Meeting Coordination
- Financial Administration
Benefits
- Health Benefits
- Vision Care
- Dental Care
- Mental Health and Wellness Resources
- Employment Assistance Program
- Learning and Career Opportunities
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Hospitality
- Customer Service & Support
- Sports & Recreation
- Food & Beverage
Keywords
- Administrative Support
- Resident Engagement
- Retirement Living
- Hospitality
- Healthcare
- Community Programs
- Lifestyle Programs
- Event Coordination
- Resident Communications
- Confidential Records
- Privacy Requirements
- Microsoft Office
- Administrative Software
- Calendar Management
- Meeting Agendas
- Meeting Minutes
- Filing Systems
- Invoicing
- Purchase Orders
- Expense Documentation
- Vendor Coordination
- Customer Service
- Health and Safety
- Mental Health and Wellness
- Employment Assistance Program
- Inclusive Workplace