Facility Coordinator
- Mississauga, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- Minimum 2 years of experience in an administrative, coordination, facilities, property management, construction, or operations support role.
- Posting language
- English
- Posted
Original job description
The salary range for this position is $__________ to $__________. Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. In addition to base salary, eligible employees may be entitled to other elements of total compensation, which may include group benefits, employer RRSP contributions, and discretionary bonus or incentive programs, where applicable to the role. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards program will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process.
This is a posting for an existing job vacancy.
As the Facilities Coordinator, you are responsible for providing administrative and operational support across multiple facilities and client sites. You will play a key role in ensuring facilities operations run efficiently by supporting service coordination, financial administration, reporting, documentation control, and day-to-day facilities management activities while maintaining strong relationships with internal stakeholders, vendors, and service providers.
Now, If You Were To Come On Board As Our Facilities Coordinator, We’d Ask You To Do The Following For Us
Think you have what it takes to be our Facilities Coordinator? We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role:
This is a posting for an existing job vacancy.
As the Facilities Coordinator, you are responsible for providing administrative and operational support across multiple facilities and client sites. You will play a key role in ensuring facilities operations run efficiently by supporting service coordination, financial administration, reporting, documentation control, and day-to-day facilities management activities while maintaining strong relationships with internal stakeholders, vendors, and service providers.
Now, If You Were To Come On Board As Our Facilities Coordinator, We’d Ask You To Do The Following For Us
- Provide administrative and operational support to facilities management teams across multiple facilities and business units.
- Coordinate day-to-day facilities requests and service activities for managed and non-managed sites.
- Maintain accurate records, contracts, service documentation, vendor files, and operational documentation.
- Coordinate workflows, track action items, and follow up with internal teams and stakeholders to ensure timely completion of tasks.
- Process invoices, verify coding, support financial approvals, and assist with reconciliation of facility-related expenses.
- Track purchase orders, service requests, vendor activities, and support resolution of invoice discrepancies.
- Assist in the preparation of training materials, user guides, standard operating documents, and training resources.
- Monitor and support training compliance, record maintenance, and administrative tracking requirements.
- Collect, analyze, and maintain performance data to support KPI reporting, dashboards, and operational reporting requirements.
- Prepare reports, summaries, and performance documentation while ensuring data accuracy and timely submission.
Think you have what it takes to be our Facilities Coordinator? We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role:
- Diploma or degree in Business Administration, Facilities Management, or a related field, or an equivalent combination of education and experience.
- Minimum 2 years of experience in an administrative, coordination, facilities, property management, construction, or operations support role.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Experience with invoice processing, reporting, vendor coordination, or financial administration is considered an asset.
- Proficiency with Microsoft Office applications, particularly Excel, Word, and PowerPoint; experience with CMMS, ERP, or facility management systems is considered an asset.
- Excellent communication, interpersonal, and stakeholder management skills with strong attention to detail and administrative accuracy.
- Ability to work effectively in a fast-paced environment, handle confidential information professionally, and take a proactive, customer-focused approach.
- Join an award-winning culture. We have been recognized for being a Great Place to Work, in addition to being selected as a FORTUNE Global 500 Company, Best Workplaces Retail & Hospitality, and FORTUNE World’s Most Admired Companies.
- The opportunities with us are endless. As the world’s largest food and support services company, we offer an extensive range of learning and career opportunities for all our associates.
- Health & Safety. The health and safety of our associates, clients and guests has always been our top priority. We have the right processes in place to ensure our teams have the support they need to stay safe, while helping to keep our guests safe.
- Health Benefits. For our eligible associates, we offer comprehensive health, vision, and dental care coverage.
- A Focus on Mental Health and Wellness. Our Mental Health and Well-Being initiative was created to share credible resources with our associates and the communities we serve on a variety of topics, including mental, physical, spiritual, and financial wellbeing. We also have an Employment Assistance Program which provides our associates with access to 24/7 support, resources, and information.
- We are as diverse as our guests. We are as diverse as the people and communities we serve, and we know that’s one of our greatest strengths. We’re committed to building an inclusive workplace where people feel respected, supported, and able to grow, with fair opportunities for all. Our Employee Resource Groups (ERGs) create space for connection, deepen cultural awareness, and build appreciation of diverse perspectives across our teams – strengthening our culture and helping people feel a true sense of belonging.
More about this job
Responsibilities
Provide administrative and operational support across multiple facilities, coordinating service requests, vendors, workflows, documentation, and day-to-day facilities activities. Process and track invoices, purchase orders, and expenses, and prepare accurate performance data, reports, and training documentation.
Requirements
Requires a diploma or degree in Business Administration, Facilities Management, or a related field, or equivalent education and experience, plus at least two years in an administrative, coordination, facilities, property management, construction, or operations support role. Candidates should have strong organizational, communication, and stakeholder management skills, proficiency with Microsoft Office, and attention to detail; experience with financial administration, vendor coordination, reporting, or facilities systems is an asset.
Skills
- Facilities Coordination
- Administrative Support
- Operational Support
- Vendor Coordination
- Invoice Processing
- Financial Administration
- Expense Reconciliation
- Purchase Order Tracking
- KPI Reporting
- Data Analysis
- Documentation Control
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- Stakeholder Management
- Training Compliance
Benefits
- Group Benefits
- Employer RRSP Contributions
- Discretionary Bonus or Incentive Programs
- Health Benefits
- Vision Care
- Dental Care
- Employment Assistance Program
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Finance & Accounting
- Construction
Keywords
- Facilities Management
- Business Administration
- Property Management
- Construction
- Operations Support
- Service Coordination
- Vendor Management
- Invoice Processing
- Financial Approvals
- Expense Reconciliation
- Purchase Orders
- Service Requests
- Contract Management
- Documentation Control
- KPI Reporting
- Dashboards
- Performance Data
- Microsoft Office
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- CMMS
- ERP
- Facility Management Systems
- Training Materials
- Standard Operating Documents
- Training Compliance
- Stakeholder Management