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Added 13 mins ago
Bilingual Employee Relations INV
Rogers Communications
Calgary, AB · Toronto, ON · Montreal, QC
Develop effective working relationships with relevant stakeholders within the organization, building high levels of professional credibility and mutual trust.
Added 13 mins ago
WO
Registered Nurse - Medicine Cardiology
William Osler Health System
Brampton, ON
- Contract
At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today!
Added 13 mins ago
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AccorHotel
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- Contract
Support fellow team members during peak service periods while maintaining a positive and professional attitude.
Added 27 mins ago
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Conseiller(ère) juridique adjoint(e) de l'entreprise / Associate Corporate Counsel
FlatironDragados
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Are you a driven legal professional passionate about navigating the complexities of Canada's construction industry? As an Associate Corporate Counsel, you will play a crucial role in…
Added 27 mins ago
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Spécialiste du soutien informatique / Technical Support
Quantum Technology Recruiting Inc. (QTR)
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- Contract
Type de poste : Contract, full-time (40 h/week)
Added 27 mins ago
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- $24 USD / hour
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Contract duration: 6-month contract (potential to extend)
Added 27 mins ago
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Business Continuity Specialist
Infotek Consulting Inc.
Toronto, ON
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Contract- 6 months to start with very good chance of extension
Added 27 mins ago
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Associate Account Executive
Supra ITS
Mississauga, ON
- Full-time
Keep account records, contacts, contract terms, and agreement details accurate in ConnectWise and the CRM.
Added 27 mins ago
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Assembly Technician (Contract)
Husky Technologies
Bolton, ON
- Full-time
This is a Temporary/Contract position for up to 6 months; with 40 hours a week. This role is eligible for overtime.
Added 27 mins ago
CI
Senior Data Analytical Specialist / Scientist - Contract
Compugen Inc
Toronto, ON
- Contract
Degree in Data Science, Statistics, Mathematics, Computer Science, Economics, Engineering, or a related quantitative discipline, or equivalent professional experience.
Added 27 mins ago
CI
Senior Data Architect / Modeler - Contract
Compugen Inc
Toronto, ON
- Contract
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Added 27 mins ago
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Senior Data Science Developer - Contract
Compugen Inc
Toronto, ON
- Contract
Degree in Computer Science, Data Science, Engineering, Artificial Intelligence, or a related discipline, or equivalent professional experience.
Added 27 mins ago
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Facility Manager III
BGIS
Montreal, QC
- Full-time
…operating parameters of the Statement of Work and management contract. This job is accountable for the management, financial and operational performance of a facility or group of facilities…
Added 27 mins ago
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Supply Chain Manager
Worley
AB · Edmonton, AB
- Full-time
University degree, or professional designation in Supply Chain Management or equivalent education or experience.
Added 27 mins ago
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Bilingual Property Services Coordinator (ENG/FR)
BGIS
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- Full-time
…including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor…
Added 27 mins ago
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Supply Chain Manager
Worley
Calgary, AB
- Full-time
University degree, or professional designation in Supply Chain Management or equivalent education or experience.
Added 27 mins ago
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Release of Information Associate (Temporary) - Health Information Management
London Health Sciences Centre (LHSC)
London, ON
- $32.33 to $40.41 CAD / hour
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…LHSC, you will be expected to engage in role-related teaching, professional development, and research activities in addition to standard position duties and…
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Nuclear Buyer
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Black & McDonald’s Power Generation team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for…
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…deliverables meet the schedule and scope requirements of the contract and communicate with the project manager any risks in the engineering design…
Added 27 mins ago
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Senior Project Manager, Municipal Engineering
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Lead business development activities, including opportunity identification, pursuits, proposals, fee development, contract negotiations, and market expansion.
Added 27 mins ago
Manager, OOH Direct Activation
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WPP Media is looking for an experienced, strategic, and high-impact media professional to join our team as Manager, Direct Activation in Toronto.
Added 42 mins ago
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Planificateur Matières & Travaux - Atelier de Peinture / Work & Material Planner - PaintShop
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- Full-time
Added 42 mins ago
A
Planificateur travaux et matière / Work & Material planner
Airbus
Mirabel, QC · Montreal, QC
- Full-time
Added 42 mins ago
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Mirabel, QC · Montreal, QC
- Full-time
Added 42 mins ago
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Compass Group Canada

Guest Services & Reception Coordinator (18 month contract)

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

Reporting to the Calgary Workplace Lead, the Guest Services & Reception Coordinator serves as the face of the Calgary office, creating a welcoming, professional, and service-focused experience for employees, clients, executives, guests, and vendors.

This full-time contract position is responsible for reception operations, guest services, meeting and event support, workplace coordination, and maintaining an exceptional office experience.

What You'll Do

As a Guest Services & Reception Coordinator, you will:

Deliver exceptional guest service and create a seamless arrival experience for employees, clients, and visitors.
Welcome and register guests, notify hosts of arrivals, provide directions, and respond to workplace inquiries.
Manage incoming calls, shared inboxes and calendars, workplace requests, and daily reception activities.
Provide information about office services, building amenities, local transportation, restaurants, and nearby points of interest.
Maintain a clean, organized, and client-ready reception area, meeting rooms, workspaces, and hospitality spaces.
Coordinate meeting room readiness, room set-ups, catering arrangements, name tags, visitor requirements, and front-of-house event support.
Assist employees with workspace reservations, office resources, and the effective use of shared spaces.
Anticipate guest and employee needs while proactively resolving service issues in a professional manner.
Collaborate with Workplace Services, Facilities, Security, Technology Support, Executive Assistants, and third-party vendors.
Monitor and replenish workplace supplies and consumables.
Support building security, emergency preparedness, health and safety initiatives, and business continuity procedures.
Provide support to other Calgary office locations as required.

What We're Looking For

The ideal candidate will have:

Experience in reception, guest services, hospitality, concierge services, corporate front desk operations, customer service, or office administration.
Outstanding verbal and written communication skills, professional presence, discretion, and a strong customer-service mindset.
The ability to effectively prioritize tasks, manage competing demands, and remain calm in a fast-paced environment.
Proficiency with Microsoft Office applications and the ability to quickly learn workplace management systems, reservation platforms, and office technologies.
Experience supporting meetings, events, catering services, executive visitors, or corporate hospitality programs considered an asset.
Occasional lifting and moving of workplace supplies, materials and catering items weighing up to 40 lbs.

Contract Term

This position is an approximately 18-month contract intended to provide maternity leave coverage. The contract will conclude when coverage is no longer required. Future employment opportunities may be available based on business needs and organizational requirements.

Apply About employer

More about this job

Responsibilities

Manage reception and guest services, including welcoming and registering visitors, handling calls and workplace requests, and maintaining a professional, organized office environment. Coordinate meeting rooms, events, catering, supplies, and shared workspaces while collaborating with workplace teams and supporting security, safety, and business continuity procedures.

Requirements

Candidates should have experience in reception, hospitality, guest services, customer service, or office administration, along with strong communication skills, professional discretion, and a customer-focused approach. They should be able to prioritize competing demands, use Microsoft Office, learn workplace systems quickly, and occasionally lift or move items weighing up to 40 pounds.

Skills

Guest Services
Reception Operations
Customer Service
Verbal Communication
Written Communication
Task Prioritization
Time Management
Microsoft Office
Meeting Coordination
Event Support
Catering Coordination
Workplace Coordination
Visitor Registration
Problem Resolution
Emergency Preparedness
Health And Safety

Visa sponsorship

Not detected in the job text

Keywords

Reception
Guest Services
Visitor Registration
Front Desk Operations
Workplace Coordination
Meeting Room Setup
Event Support
Catering
Shared Inboxes
Calendars
Microsoft Office
Workplace Management Systems
Reservation Platforms
Office Technology
Building Security
Emergency Preparedness
Health And Safety
Business Continuity
Facilities
Hospitality
Customer Service
Office Administration
Vendor Coordination
Workspace Reservations

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