Closed listing
Office Administrator, Part Time
- Fredericton, NB, Canada
Part-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Part-time
- Closing date
- Experience
- Minimum 2 years of office administration experience.
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
We are seeking a highly organized and detail-oriented Office Administrator to support the daily operations of our School Lunch Program. The successful candidate will be responsible for coordinating online lunch orders, maintaining accurate records, and assisting with administrative functions to ensure the smooth operation of the program.
The ideal candidate will have strong computer skills, significant experience using Microsoft Excel, excellent organizational abilities, and a commitment to providing outstanding customer service.
Key Responsibilities
Order Management
Required
The ideal candidate will have strong computer skills, significant experience using Microsoft Excel, excellent organizational abilities, and a commitment to providing outstanding customer service.
Key Responsibilities
Order Management
- Process and manage daily online lunch orders.
- Verify order accuracy and distribute order reports to kitchen and delivery teams.
- Coordinate order changes, cancellations, and special requests.
- Monitor ordering deadlines and communicate reminders as needed.
- Maintain accurate electronic records of orders, payments, and customer information.
- Create, update, and manage spreadsheets using Microsoft Excel.
- Generate daily, weekly, and monthly reports.
- Track participation numbers and provide data analysis to management.
- Reconcile order records and identify discrepancies.
- Maintain organized filing systems, both electronic and paper-based.
- Assist with scheduling, correspondence, and general office duties.
- Prepare reports, meeting materials, and administrative documents.
- Support inventory and purchasing records as required.
- Work closely with kitchen staff, delivery personnel, and school representatives.
- Ensure accurate communication regarding menu changes, allergies, and special dietary needs.
- Help coordinate program activities and operational schedules.
Required
- Minimum 2 years of office administration experience.
- Advanced proficiency in Microsoft Excel, including:
- Formulas and functions
- Sorting and filtering data
- Creating reports and spreadsheets
- Data entry and record management
- Strong knowledge of Microsoft Office Suite (Word, Outlook, Excel).
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks and meet deadlines.
- Ability to work independently with minimal supervision.
- Join an award-winning culture. We have been recognized for being a Great Place to Work, in addition to being selected as a FORTUNE Global 500 Company, Best Workplaces Retail & Hospitality, and FORTUNE World’s Most Admired Companies.
- The opportunities with us are endless. As the world’s largest food and support services company, we offer an extensive range of learning and career opportunities for all our associates.
- Health & Safety. The health and safety of our associates, clients and guests has always been our top priority. We have the right processes in place to ensure our teams have the support they need to stay safe, while helping to keep our guests safe.
- Health Benefits. For our eligible associates, we offer comprehensive health, vision, and dental care coverage.
- A Focus on Mental Health and Wellness. Our Mental Health and Well-Being initiative was created to share credible resources with our associates and the communities we serve on a variety of topics, including mental, physical, spiritual, and financial wellbeing. We also have an Employment Assistance Program which provides our associates with access to 24/7 support, resources, and information.
- We are as diverse as our guests. We are as diverse as the people and communities we serve, and we know that’s one of our greatest strengths. We’re committed to building an inclusive workplace where people feel respected, supported, and able to grow, with fair opportunities for all. Our Employee Resource Groups (ERGs) create space for connection, deepen cultural awareness, and build appreciation of diverse perspectives across our teams – strengthening our culture and helping people feel a true sense of belonging.
More about this job
Responsibilities
The Office Administrator will manage daily online lunch orders, maintain accurate electronic records, and generate reports for the School Lunch Program. They will also provide general administrative support and coordinate effectively with kitchen staff and delivery personnel.
Requirements
Candidates must have at least 2 years of office administration experience and advanced proficiency in Microsoft Excel. Strong organizational, communication, and time-management skills are essential for this role.
Skills
- Microsoft Excel
- Data entry
- Order management
- Record keeping
- Administrative support
- Communication
- Time management
- Attention to detail
- Reporting
- Filing systems
- Customer service
- Microsoft Office Suite
- Data analysis
- Scheduling
Benefits
- Health benefits
- Vision care
- Dental care
- Mental health and wellness resources
- Employment assistance program
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Food & Beverage
- Customer Service & Support
Keywords
- Office Administrator
- Microsoft Excel
- Data Entry
- Order Management
- Reporting
- Administrative Support
- Record Management
- Customer Service
- Food and Beverage Services
- Inventory
- Purchasing
- Communication
- Time Management
- Microsoft Office Suite
- Data Analysis
- Scheduling
- Filing Systems