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Added 22 hours ago
AH
Office Coordinator
Assisting Hands of Ottawa
Ottawa, ON
- $22 to $26 CAD / hour
- Full-time
Office Coordinator – Bilingual (English & French)
Added 1 day ago
TU
Administrative Assistant, HR Students & Facilities
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
…special projects and initiatives, and hosts many high profile events…
Added 2 days ago
UO
Administrative Assistant, HR Students & Facilities
University of British Columbia
Vancouver, BC · UBCV | Liu Institute for Global Issues (LIU)
- $4,719 to $4,960 CAD / month
- Full-time
…special projects and initiatives, and hosts many high profile events…
Added 2 days ago
RC
Safety Coordinator
Rockport Commercial Inc.
Winnipeg, MB
- Full-time
…on a tight-knit culture, celebrated through regular company…
Added 2 days ago
D
Human Resources Project Coordinator
Dexian
Mississauga, ON
- $30 to $40 CAD / hour
- Contract
The client is looking for a highly organized Project Coordinator/Group Administrator with 4+ years of experience to manage department operations, workforce reporting, leadership support,…
Added 2 days ago
A
Information Technology Administrator
Altis
Ottawa, ON · Greater Ottawa Metropolitan Area
- $97,000 to $114,298 CAD / year
- Temporary
…people work more effectively? We're looking for an IM and IT Coordinator to join a professional association representing employees in Canada's public sector. This is an opportunity to…
Added 2 days ago
BI
Head Office Administrative Coordinator
Bento Inc.
Richmond Hill, ON
- $50,000 to $55,000 CAD / year
- Full-time
…to applicants with previous experience working as a; Office Coordinator, Administrative Assistant, Office Administrator, Receptionist, Executive Assistant, Administrative Coordinator,…
Added 2 days ago
RE
Executive Assistant
Rockford Engineering
Regina, SK
- Full-time
Previous experience in an Executive Assistant, Administrative Coordinator, Office Administrator, or similar role.
Added 3 days ago
Program Administrator (Education)
Wilfrid Laurier University
Brantford, ON
We currently have an opportunity for you to join the Laurier community as a Program Administrator (Education) in the Faculty of Education’s Dean’s Office. As a team member in the Dean’s…
Added 3 days ago
CBMC, Site Coordinator
Cape Breton University
Sydney Indian Reserve No. 28A, NS · Sydney, NS
The Site Coordinator is responsible for the organization, coordination and administration of all undergraduate medical education activities at the site, including the Longitudinal…
Added 3 days ago
UO
Outdoor Centre Customer Service Supervisor (Rental Shop) -Faculty of Kinesiology
University of Calgary
Calgary, AB
- Part-time
The Outdoor Centre Customer Service Supervisor will reports to the Coordinator, Outdoor Centre Equipment and Services. The position is based on a Tuesday to Saturday work schedule with a…
Added 4 days ago
D
Patient Care Coordinator - Applewood Dental
dentalcorp
Innisfil, ON · Applewood Dental
- Full-time
…are looking for a friendly, organized, and motivated Dental Administrator who shares our commitment to outstanding patient service and is excited to join a supportive team dedicated to…
Added 4 days ago
PC
Service Coordinator
People Corporation
Winnipeg, MB · MB - Life Benefits Wpg
- Full-time
Assist with planning and coordination of employee meetings, administrator training sessions, and client events.
Added 4 days ago
RH
Administrative Assistant
Robert Half
London, ON
- $55,000 to $64,000 CAD / year
- Full-time
Previous experience as an Administrative Assistant, Executive Assistant, Office Administrator, or Office Coordinator
Added 4 days ago
RI
Project Coordinator & Workforce Administrator - Financial Services
Rose International
Mississauga, ON
- Full-time
Experience coordinating employee engagement activities, internal communications, site events, and diversity and inclusion initiatives.
Added 4 days ago
D
Project Coordinator (Workforce & Operations)
Dexian
ON · Ontario, Canada
- $30 to $40 CAD / hour
- Contract
The client is looking for a highly organized Project Coordinator/Group Administrator with 4+ years of experience to manage department operations, workforce reporting, leadership support,…
Added 4 days ago
Branch Administrator
City of Edmonton
AB
…dedicated and proactive professional to fill the role of Branch Administrator. Working in a fast-paced environment, you will exercise a high degree of judgment and diplomacy while handling…
Added 5 days ago
Fire Chief
The Corporation of The City of St. Thomas
St. Thomas, ON
Fosters collaboration among County of Elgin fire departments and serves as the Elgin County Fire Coordinator, as required.
Added 5 days ago
D
Workforce Coordinator (HR Coordinator)
Dexian
Mississauga, ON
- $30 to $40 USD / month
- Contract
The client is looking for a highly organized Project Coordinator/Group Administrator with 4+ years of experience to manage department operations, workforce reporting, leadership support,…
Added 5 days ago
K
Project Coordinator / Group Administrator
Kelly
Mississauga, ON
- $31 to $36 CAD / hour
- Contract
Immediate Hiring | Project Coordinator / Group Administrator | Mississauga, ON (Hybrid) | Apply Now!
Added 5 days ago
PH
Client Care Coordinator
Provincial Health Services Authority
Vancouver, BC
- Full-time
Reporting to the Program Manager (PM) or designate, the Client Care Coordinator works collaboratively as part of an interdisciplinary team and within a trauma informed model of care and…
Added 5 days ago
CO
Educational Technology and Multimedia Project Coordinator
College of New Caledonia
Prince George, BC
- Full-time
Learning Management Systems (Support And Back-Up For LMS Administrator)
Added 5 days ago
GT
WARRANTY ADMINISTRATOR/ SERVICE COORDINATOR - OAKVILLE SERVICE TEAM
Grand Touring Automobiles
Oakville, ON
- Full-time
We are currently seeking a detail-oriented, organized, and customer-focused Warranty Administrator & Service Coordinator to join our Service team in Oakville. This hybrid role combines…
Added 6 days ago
Field Placement Specialist (Appendix D/Temporary Assignment: November 2026 - July 2028)
Mohawk College
Hamilton, ON
…information, external links, and upcoming community/special…
Added 6 days ago
GI
Sales Coordinator
GuestTek Interactive Entertainment Ltd.
Calgary, AB
- Full-time
The Sales Coordinator is responsible for the administration and coordination of high performing accounts for selected regions.

Compugen Inc

Facilities and Workplace Coordinator

Richmond Hill, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Posting language: English
Posted: Sep 22, 2026

Original job description

Position: Facilities and Workplace Coordinator

Location: Richmond Hill, ON About Compugen Compugen is Canada's largest privately-owned Technology Ally. To innovate industries, transform businesses, connect communities, and drive meaningful change, we must think bigger, reach broader, and act bolder. Through knowledge, curiosity, and collaboration, Compugen helps organizations delivering experience by design. This is what it means to be human-centered and technology-enabled.

Dreaming, designing, and delivering isn't just a mantra for us - it's a way of life. We believe that technology is the conduit, but our people – they are the connection that truly makes the magic happen! Our Culture We are a human-centered culture where we prioritize your well-being and are invested in helping you reach your fullest potential. We're not only focused on achieving our goals - we're dedicated to helping you achieve yours.

If you're relentlessly curious, driven to make a difference, and collaborative at the core, then you belong with us. Position Overview: The Facilities and Workplace Coordinator will ensure the smooth operation of our facilities, acting as the primary point of contact for vendors, deliveries, and facility-related inquiries. In this role, you will also support workplace operations by assisting with administrative and maintenance tasks as required. The ideal candidate brings a strong organizational mindset, excellent customer service, and the ability to multitask effectively.

Key Responsibilities: Facilities Operations

Serve as a primary point of contact for vendors, contractors, and service providers, coordinating site access, service requirements, and on-site activities.
Administer and maintain the Facilities work order management system (e.g., Flowpath), including receiving and reviewing service requests, assigning and coordinating work orders, monitoring status and completion, following up with vendors and internal stakeholders, maintaining accurate records, and ensuring requests are addressed within established service expectations.
Monitor outstanding and recurring work orders, follow up on unresolved issues, and escalate service concerns or delays to the Facilities Administrator or appropriate stakeholder as required.
Assist with tracking and reporting on Facilities service activity, including work order volumes, outstanding requests, recurring maintenance issues, response times, and vendor performance.
Administer workplace access control, including creating, issuing, retrieving, and deactivating access fobs; updating employee, vendor, and contractor access permissions; and maintaining accurate access records.
Oversee and maintain the visitor sign-in system, supporting secure and accurate tracking of employees, visitors, vendors, and contractors through platforms such as Envoy or Proxyclick.
Conduct regular facility walkthroughs to identify maintenance, safety, housekeeping, security, and operational concerns and coordinate corrective action as required.
Coordinate vendor and contractor attendance at facilities, including scheduling service visits, facilitating site access, providing required site information, and following up on completion of work.
Monitor vendor contracts, preventative maintenance requirements, and service agreements, track performance against established service levels, and escalate deficiencies or service concerns as appropriate.
Maintain accurate records of facility service activities, vendor visits, work orders, access control changes, and other operational requirements.
Support the day-to-day operation of Compugen facilities by responding to employee requests, identifying operational issues, coordinating appropriate resources, and communicating updates to affected stakeholders.

Maintenance and Compliance

Coordinate and track routine and preventative maintenance activities, including fire extinguisher inspections, eyewash station maintenance, HVAC servicing, and other scheduled building maintenance.
Participate in workplace health and safety initiatives, including monthly workplace and warehouse inspections, ergonomic assessments, fire drills, and follow-up on identified deficiencies.
Support facility compliance with applicable company policies, ISO requirements, health and safety requirements, and other regulatory or operational standards, including preparation for internal and external audits.
Monitor building systems and facility conditions, including lighting, HVAC, plumbing, security, and other building infrastructure, coordinating with contractors and vendors to address deficiencies.
Maintain required inspection, maintenance, and compliance records and assist with tracking corrective actions through to completion.
Communicate scheduled maintenance, service interruptions, outages, construction activities, and facility projects to employees and internal stakeholders to minimize operational disruption.

Administration and Workplace Support

Provide front reception support as required, including welcoming and assisting employees, meeting guests, visitors, vendors, and contractors and directing them to the appropriate individual or location.
Manage incoming and outgoing mail, courier shipments, and deliveries, ensuring timely notification, distribution, and follow-up as required.
Monitor and maintain office and workplace supply inventory, coordinating and placing orders as required.
Provide administrative support related to Facilities invoices, purchase orders, vendor documentation, payment processing, coding, tracking, and reconciliation, assisting the Facilities Administrator with maintaining accurate and timely financial records.
Assist with tracking outstanding invoices and payments and liaise with vendors, Finance, and other internal stakeholders to resolve discrepancies and obtain required documentation.
Assist with Facilities vendor administration, including maintaining vendor records, contracts, certificates, service information, contact information, and related documentation and correspondence.
Support the planning, coordination, and setup of workplace initiatives, including meeting room preparation, workstation changes, employee moves, internal events, and other workplace requirements.
Maintain accurate Facilities records, spreadsheets, databases, and administrative systems, including tenant information, access records, vehicle and parking registrations, maintenance records, vendor information, and other workplace documentation.
Provide clerical and administrative support to the Facilities Administrator and broader Facilities team, including document preparation, data entry, correspondence, reporting, scheduling, record management, and follow-up activities.
Assist with maintaining Facilities documentation and records in support of internal procedures, audits, reporting requirements, and operational compliance.
Provide after-hours phone support for facility-related emergencies, coordinating with vendors and internal stakeholders as required to support timely resolution.
Perform infrequent after-hours work as required to support facility emergencies, workplace projects, moves, maintenance activities, or other operational requirements.

Skills & Qualifications

Strong organizational, prioritization, and multitasking skills, with the ability to work independently and manage multiple competing priorities.
Strong attention to detail and demonstrated ability to maintain accurate administrative, operational, and financial records.
Proficiency in Microsoft 365, including Outlook, Excel, Teams, and related business applications.
Experience with facilities/work order management systems such as Flowpath, or the ability to quickly learn new workplace technology.
Experience with or familiarity with visitor management and access control systems is considered an asset.
Strong communication and interpersonal skills with a demonstrated focus on customer service and stakeholder support.
Ability to effectively coordinate vendors, contractors, employees, and other internal and external stakeholders.
Basic understanding of invoice processing, purchase orders, vendor documentation, and administrative financial processes is considered an asset.
Familiarity with workplace health and safety, preventative maintenance, and facility compliance requirements is considered an asset.
Previous experience in facilities coordination, workplace operations, office administration, property management, or a related environment is preferred.

What Compugen Offers You:

Exciting, fast-paced challenging work environment
A culture where authenticity and diversity are valued
Professional development
Participation in Women in Technology Network
Opportunities to give back to our local communities
Collaborative supportive team members
Remote work/hybrid work options
Work/life flexibility

Equity Statement At Compugen, we're committed to diversity, equity and inclusion, actively recruiting from all groups. We provide accommodation upon request to all applicants during the recruitment process. At Compugen, we believe that everyone deserves a seat at the table. If you require an accommodation, our People & Culture representative will work with you to meet your needs.

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More about this job

Responsibilities

The Facilities and Workplace Coordinator manages daily facility operations, including vendor coordination, work order administration, and site maintenance. They also provide administrative support for workplace initiatives, security access, and financial record-keeping to ensure a safe and efficient office environment.

Requirements

The ideal candidate possesses strong organizational and multitasking skills with proficiency in Microsoft 365 and facilities management software. Previous experience in facilities coordination, office administration, or property management is preferred, along with a solid understanding of health and safety compliance.

Skills

Facilities management
Workplace operations
Vendor management
Work order management
Access control systems
Customer service
Administrative support
Microsoft 365
Health and safety compliance
Preventative maintenance
Inventory management
Invoice processing
Data entry
Communication skills
Multitasking

Benefits

Professional development
Women in technology network
Remote work/hybrid work options
Work/life flexibility

Visa sponsorship

Not detected in the job text

Keywords

Facilities management
Workplace operations
Flowpath
Envoy
Proxyclick
Microsoft 365
Outlook
Excel
Teams
ISO requirements
Health and safety
Preventative maintenance
HVAC
Access control
Vendor management
Purchase orders
Invoice processing
Property management
Administrative support
Site security

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