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Added 2 mins ago
Project Coordinator (Civil Construction)
Maple Reinders
Remote, Canada
Full-time · Remote
Maple Reinders Constructors is currently searching for a Project Coordinator to join our Civil construction division in Kelowna, British Columbia.
Added 2 mins ago
Project Coordinator (Civil Construction)
Maple Reinders
Remote, Canada
Full-time · Remote
Maple Reinders Constructors is currently searching for a Project Coordinator to join our Civil construction division in Burnaby, British Columbia.
Added 2 mins ago
Coordinator, Quality
Aecon
Toronto, ON
Assist in evaluating and documenting the quality of construction work executed by ONxpress civil contractors, suppliers, and subcontractors.
Added 17 mins ago
Construction Coordinator, Land Operations
Sifton Properties Limited
London, ON
Full-time
Help bring neighbourhood developments to life by coordinating land development construction from servicing through final buildout and municipal assumption. Work with contractors,…
Added 17 mins ago
Project Coordinator, ICI Construction
Chandos
Ottawa, ON
Full-time
The Project Coordinator is responsible to organize, administer and control project activities, under the direction and supervision of a Project Manager. The Project Coordinator will support…
Added 31 mins ago
Coordonnateur(trice) au développement immobilier, ICI | Development coordinator, Real Estate ICI
Broccolini
Montréal-Ouest, QC
Full-time
Broccolini est une entreprise familiale et un fournisseur unique de services en construction, en développement et en immobilier. Notre entreprise dessert, au Canada, les marchés…
Added 31 mins ago
Junior Project Coordinator (Maternity Leave Coverage)
Cable Leafs Consultancy Inc.
Mississauga, ON
Contract
We’re looking for an organized, proactive Junior Project Coordinator to join us for a 12-month maternity leave contract. This is a hands-on role where you’ll be at the centre of our…
Added 31 mins ago
Project Coordinator (Civil Construction)
Maple Reinders
Burnaby, BC
$80,000 to $90,000 CAD / year
Full-time
Maple Reinders Constructors is currently searching for a Project Coordinator to join our Civil construction division in Burnaby, British Columbia.
Added 31 mins ago
Project Coordinator (Civil Construction)
Maple Reinders
Kelowna, BC
$80,000 to $90,000 CAD / year
Full-time
Maple Reinders Constructors is currently searching for a Project Coordinator to join our Civil construction division in Kelowna, British Columbia.
Added 47 mins ago
Coordonnateur(trice) au développement immobilier, ICI | Development coordinator, Real Estate ICI
Broccolini Construction Inc.
Montreal, QC
Full-time
Broccolini est une entreprise familiale et un fournisseur unique de services en construction, en développement et en immobilier. Notre entreprise dessert, au Canada, les marchés…
Added 47 mins ago
Intermediate Geotechnical Engineer
Klohn Crippen Berger
Calgary, AB
Full-time
…aspects of the delivery process from feasibility studies to…
Added 47 mins ago
Proposal Coordinator
Vertex Resource Group
Sherwood Park, AB
…selection, consultation and regulatory approval, through the construction, operation and maintenance phases, to conclusion and environmental cleanup, Vertex offers a diverse range of…
Added 1 hour ago
Project Sales Consultant
Gateway Group
Hamilton, ON
Full-time
Gateway Group renovates homes, builds new ones, and runs a construction company Hamilton homeowners trust. We're rebuilding our residential renovation division, and this Project Sales…
Added 1 hour ago
Waterfront Operations Coordinator
Build Nova Scotia
Halifax, NS
Full-time
The Waterfront Operations Coordinator supports the safe, efficient, and customer-focused operation of marina facilities across the waterfront portfolio. Reporting to the Area Manager, this…
Added 1 hour ago
Structural Superintendent
EBC Inc.
ON · East Toronto (The Beaches), Ontario
Our seasoned team of engineers, project managers and other specialists also put their energy into the construction of wind farms and to the benefit of hydroelectric projects such as dams,…
Added 1 hour ago
Quality Inspector / Coordinator
EBC Inc.
Toronto, ON · North York (York Mills West), Ontario
The Quality Inspector / Coordinator plays a key role in ensuring that construction activities meet project specifications, regulatory requirements, and industry standards. This site based…
Added 1 hour ago
Trail Specialist
Black Diamond Designs Inc.
Open Hall, NL
Full-time
We are seeking a Trail Specialist to join our trail building and natural resource construction team. Trail Specialists work on a wide range of projects including trail construction,…
Added 1 hour ago
Manager, IT Asset Management
Flynn Group of Companies
Mississauga, ON
$100,000 to $135,000 CAD / year
Full-time
…Director, IT Operations, and leads the IT Asset Management Coordinator and the ITAM function…
Added 1 hour ago
H&S Incident & Training Coordinator
Trillium Guideway Partners
Toronto, ON
$70,000 to $90,000 CAD / year
Full-time
The Primary Construction Team consists of ACCIONA Infrastructure Canada Inc. (ACCIONA) and Amico Major Projects Inc. (Amico), as Trillium Guideway Partners (TGP).
Added 1 hour ago
Gateway Group - Project Sales Consultant
InTandem Talent
Hamilton, ON
Full-time
Gateway Group renovates homes, builds new ones, and runs a construction company Hamilton homeowners trust. We're rebuilding our residential renovation division, and this Project Sales…
Added 1 hour ago
Development Coordinator (Toronto)
Broccolini Construction Inc.
Toronto, ON
Full-time
We are currently looking for a Development Coordinator (Real Estate - ICI) who will support the execution of industrial, commercial, and institutional development projects from due…
Added 3 hours ago
shipping and receiving coordinator
BEC Equipment
Mississauga, ON
Full-time
Added 5 hours ago
Project Controls Coordinator
FlatironDragados
Markham, ON
Full-time
Are you a data driven professional passionate about shaping the future of construction through reporting? As a Project Controls Coordinator, you will create and maintain processes and tools…
Added 6 hours ago
Project Coordinator - Buildings M&E
WSP in Canada
Toronto, ON
Full-time
As a Project Coordinator, you’ll play a critical role supporting our Mechanical and Electrical teams across complex, high‑impact projects. You’ll help drive project delivery excellence…
Added 7 hours ago
Technical Repair Coordinator
Celeros Flow Technology
Burlington, ON
Full-time
Join our Service Center Team as a Technical Repair Coordinator!

Compugen Inc

Facilities and Workplace Coordinator

Richmond Hill, ON, Canada

Job type: Full-time
Apply by: Oct 22, 2026
Posting language: English
Posted: Sep 22, 2026

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Original job description

Position: Facilities and Workplace Coordinator

Location: Richmond Hill, ON About Compugen Compugen is Canada's largest privately-owned Technology Ally. To innovate industries, transform businesses, connect communities, and drive meaningful change, we must think bigger, reach broader, and act bolder. Through knowledge, curiosity, and collaboration, Compugen helps organizations delivering experience by design. This is what it means to be human-centered and technology-enabled.

Dreaming, designing, and delivering isn't just a mantra for us - it's a way of life. We believe that technology is the conduit, but our people – they are the connection that truly makes the magic happen! Our Culture We are a human-centered culture where we prioritize your well-being and are invested in helping you reach your fullest potential. We're not only focused on achieving our goals - we're dedicated to helping you achieve yours.

If you're relentlessly curious, driven to make a difference, and collaborative at the core, then you belong with us. Position Overview: The Facilities and Workplace Coordinator will ensure the smooth operation of our facilities, acting as the primary point of contact for vendors, deliveries, and facility-related inquiries. In this role, you will also support workplace operations by assisting with administrative and maintenance tasks as required. The ideal candidate brings a strong organizational mindset, excellent customer service, and the ability to multitask effectively.

Key Responsibilities: Facilities Operations

Serve as a primary point of contact for vendors, contractors, and service providers, coordinating site access, service requirements, and on-site activities.
Administer and maintain the Facilities work order management system (e.g., Flowpath), including receiving and reviewing service requests, assigning and coordinating work orders, monitoring status and completion, following up with vendors and internal stakeholders, maintaining accurate records, and ensuring requests are addressed within established service expectations.
Monitor outstanding and recurring work orders, follow up on unresolved issues, and escalate service concerns or delays to the Facilities Administrator or appropriate stakeholder as required.
Assist with tracking and reporting on Facilities service activity, including work order volumes, outstanding requests, recurring maintenance issues, response times, and vendor performance.
Administer workplace access control, including creating, issuing, retrieving, and deactivating access fobs; updating employee, vendor, and contractor access permissions; and maintaining accurate access records.
Oversee and maintain the visitor sign-in system, supporting secure and accurate tracking of employees, visitors, vendors, and contractors through platforms such as Envoy or Proxyclick.
Conduct regular facility walkthroughs to identify maintenance, safety, housekeeping, security, and operational concerns and coordinate corrective action as required.
Coordinate vendor and contractor attendance at facilities, including scheduling service visits, facilitating site access, providing required site information, and following up on completion of work.
Monitor vendor contracts, preventative maintenance requirements, and service agreements, track performance against established service levels, and escalate deficiencies or service concerns as appropriate.
Maintain accurate records of facility service activities, vendor visits, work orders, access control changes, and other operational requirements.
Support the day-to-day operation of Compugen facilities by responding to employee requests, identifying operational issues, coordinating appropriate resources, and communicating updates to affected stakeholders.

Maintenance and Compliance

Coordinate and track routine and preventative maintenance activities, including fire extinguisher inspections, eyewash station maintenance, HVAC servicing, and other scheduled building maintenance.
Participate in workplace health and safety initiatives, including monthly workplace and warehouse inspections, ergonomic assessments, fire drills, and follow-up on identified deficiencies.
Support facility compliance with applicable company policies, ISO requirements, health and safety requirements, and other regulatory or operational standards, including preparation for internal and external audits.
Monitor building systems and facility conditions, including lighting, HVAC, plumbing, security, and other building infrastructure, coordinating with contractors and vendors to address deficiencies.
Maintain required inspection, maintenance, and compliance records and assist with tracking corrective actions through to completion.
Communicate scheduled maintenance, service interruptions, outages, construction activities, and facility projects to employees and internal stakeholders to minimize operational disruption.

Administration and Workplace Support

Provide front reception support as required, including welcoming and assisting employees, meeting guests, visitors, vendors, and contractors and directing them to the appropriate individual or location.
Manage incoming and outgoing mail, courier shipments, and deliveries, ensuring timely notification, distribution, and follow-up as required.
Monitor and maintain office and workplace supply inventory, coordinating and placing orders as required.
Provide administrative support related to Facilities invoices, purchase orders, vendor documentation, payment processing, coding, tracking, and reconciliation, assisting the Facilities Administrator with maintaining accurate and timely financial records.
Assist with tracking outstanding invoices and payments and liaise with vendors, Finance, and other internal stakeholders to resolve discrepancies and obtain required documentation.
Assist with Facilities vendor administration, including maintaining vendor records, contracts, certificates, service information, contact information, and related documentation and correspondence.
Support the planning, coordination, and setup of workplace initiatives, including meeting room preparation, workstation changes, employee moves, internal events, and other workplace requirements.
Maintain accurate Facilities records, spreadsheets, databases, and administrative systems, including tenant information, access records, vehicle and parking registrations, maintenance records, vendor information, and other workplace documentation.
Provide clerical and administrative support to the Facilities Administrator and broader Facilities team, including document preparation, data entry, correspondence, reporting, scheduling, record management, and follow-up activities.
Assist with maintaining Facilities documentation and records in support of internal procedures, audits, reporting requirements, and operational compliance.
Provide after-hours phone support for facility-related emergencies, coordinating with vendors and internal stakeholders as required to support timely resolution.
Perform infrequent after-hours work as required to support facility emergencies, workplace projects, moves, maintenance activities, or other operational requirements.

Skills & Qualifications

Strong organizational, prioritization, and multitasking skills, with the ability to work independently and manage multiple competing priorities.
Strong attention to detail and demonstrated ability to maintain accurate administrative, operational, and financial records.
Proficiency in Microsoft 365, including Outlook, Excel, Teams, and related business applications.
Experience with facilities/work order management systems such as Flowpath, or the ability to quickly learn new workplace technology.
Experience with or familiarity with visitor management and access control systems is considered an asset.
Strong communication and interpersonal skills with a demonstrated focus on customer service and stakeholder support.
Ability to effectively coordinate vendors, contractors, employees, and other internal and external stakeholders.
Basic understanding of invoice processing, purchase orders, vendor documentation, and administrative financial processes is considered an asset.
Familiarity with workplace health and safety, preventative maintenance, and facility compliance requirements is considered an asset.
Previous experience in facilities coordination, workplace operations, office administration, property management, or a related environment is preferred.

What Compugen Offers You:

Exciting, fast-paced challenging work environment
A culture where authenticity and diversity are valued
Professional development
Participation in Women in Technology Network
Opportunities to give back to our local communities
Collaborative supportive team members
Remote work/hybrid work options
Work/life flexibility

Equity Statement At Compugen, we're committed to diversity, equity and inclusion, actively recruiting from all groups. We provide accommodation upon request to all applicants during the recruitment process. At Compugen, we believe that everyone deserves a seat at the table. If you require an accommodation, our People & Culture representative will work with you to meet your needs.

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More about this job

Responsibilities

The Facilities and Workplace Coordinator manages daily facility operations, including vendor coordination, work order administration, and site maintenance. They also provide administrative support for workplace initiatives, security access, and financial record-keeping to ensure a safe and efficient office environment.

Requirements

The ideal candidate possesses strong organizational and multitasking skills with proficiency in Microsoft 365 and facilities management software. Previous experience in facilities coordination, office administration, or property management is preferred, along with a solid understanding of health and safety compliance.

Skills

Facilities management
Workplace operations
Vendor management
Work order management
Access control systems
Customer service
Administrative support
Microsoft 365
Health and safety compliance
Preventative maintenance
Inventory management
Invoice processing
Data entry
Communication skills
Multitasking

Benefits

Professional development
Women in technology network
Remote work/hybrid work options
Work/life flexibility

Visa sponsorship

Not detected in the job text

Keywords

Facilities management
Workplace operations
Flowpath
Envoy
Proxyclick
Microsoft 365
Outlook
Excel
Teams
ISO requirements
Health and safety
Preventative maintenance
HVAC
Access control
Vendor management
Purchase orders
Invoice processing
Property management
Administrative support
Site security

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