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Added 14 hours ago
CU
Program Assistant
Concordia University
Montréal, QC
- Full-time
Maintain unit databases and provide data on admissions, registrations and retention and program capacity to the Program Director or Academic Unit Head. Assist with the compilation of…
Added 14 hours ago
CU
Program Assistant
Concordia University
Montréal, QC
- Full-time
Maintain unit databases and provide data on admissions, registrations and retention and program capacity to the Program Director or Academic Unit Head. Assist with the compilation of…
Added 14 hours ago
TA
Corporate Director of Transportation Operations
Transport A. Laberge et Fils inc.
Montréal, QC
- Full-time
Work with the Director of Process Optimization to ensure adherence to operational practices and drive improvements.
Added 14 hours ago
CG
Regional Sales & Board Manager - Atlantic
Canopy Growth Corp
Halifax, NS · Moncton, NB
- Full-time
…meet and exceed targets. This role will report to the Senior Director, Sales, Canada Adult…
Added 14 hours ago
CG
Regional Sales Manager - Ontario
Canopy Growth Corp
Toronto, ON
- Full-time
…meet and exceed targets. This role will report to the Senior Director, Sales, Canada Adult…
Added 14 hours ago
FC
Business Systems Analyst FCC
Fidelity Clearing Canada ULC
Toronto, ON
- Full-time
Added 14 hours ago
YO
Early Childhood Educator
YMCA of Greater Halifax/Dartmouth
Fall River, NS
- $25.61 to $32.19 CAD / hour
- Full-time
…wellness, and more. Today, our network is spread across 100+ program locations in HRM and the province, meeting the most urgent needs of our communities in mental health supports,…
Added 14 hours ago
Conseiller(ère) juridique/Legal Counsel
Metro Supply Chain
Montréal, QC
…Chain is a 2026 winner of the Canada's Best Managed Companies program, recognized for its strategic expertise, culture of innovation and commitment to its people and local…
Added 14 hours ago
Conseiller(ère) juridique/Legal Counsel
Metro Supply Chain
Montréal, QC
…Chain is a 2026 winner of the Canada's Best Managed Companies program, recognized for its strategic expertise, culture of innovation and commitment to its people and local…
Added 14 hours ago
RH
Personal Support Worker Part Time- Retirement
Responsive Health Management Inc.
Hamilton, ON
- $18.93 CAD / hour
- Part-time
PSW Certification from a program that is at least six hundred (600) hours in duration counting both class time and practical experience.
Added 14 hours ago
RH
Food Services Manager Full Time Temporary
Responsive Health Management Inc.
Hamilton, ON
- $65,000 CAD / year
- Full-time
The Food Services Manager reports to the Executive Director and provides leadership in all aspects of the dietary operation within established legislative and professional standards,…
Added 14 hours ago
M
Capture Director / Business Development
MDA
Ottawa, ON · Kanata, ON
- $156,000 to $257,000 CAD / year
- Full-time
Support negotiation of won opportunities, and ensures a handoff to the program execution team that passes the plan, cost, schedule, and ethos, value proposition, and project goals that were…
Added 14 hours ago
WM
Director, Administrative Services
WCB Manitoba
Winnipeg, MB
- Full-time
The Director, Administrative Services is responsible for providing strategic leadership, direction and expertise in support of the WCB's administrative services functions. This includes…
Added 14 hours ago
Senior Policy Advisor
YG
Whitehorse, YT
Reporting to the Director of Strategic Policy and Planning, this position’s responsibilities include providing strategic thinking and advice on key policy matters; designing and conducting…
Added 14 hours ago
UO
Undergraduate Advisor and Coordinator
University of Waterloo
Stratford, ON
- Full-time
Supports special projects and strategic initiatives as assigned by the Program Manager Academic Administrative Supervisor or Associate Director.
Added 14 hours ago
UO
Program Manager, Cross Institutional Initatives
University of Waterloo
Waterloo, ON
- Full-time
The Manager, Cross-Institutional Initiatives reports to the Executive Director and leads the planning, coordination, and delivery of cross-institutional strategic initiatives on behalf of…
Added 14 hours ago
AH
Patient Care Manager
Alberta Health Services
Edmonton, AB
- Full-time
Reporting to the Executive Director for Stollery Operative Services and Site Lead, the Manager for Operative Services is a leadership role that supports the mission and vision of Alberta…
Added 14 hours ago
Senior Cybersecurity Program Manager
cyberu
Canada
…This role will support the overall vision of the Cybersecurity Program at Cornerstone OnDemand. This position is part of the global Cybersecurity Engineering and Assurance team and reports…
Added 14 hours ago
P-
Project Manager I, Clinical Informatics - Central
PHSA - Provincial Health Services Authority
Vancouver, BC
- $90,770 to $130,481 CAD / year
- Full-time
- Temporary
…projects and major barriers encountered. Make recommendations to Director regarding projects scope and related changes required to facilitate a successful outcome. Implement or contribute…
Added 14 hours ago
P-
Project Manager I, Reporting & Custom CCL, Regional Digital Solutions
PHSA - Provincial Health Services Authority
Burnaby, BC
- $90,770 to $130,481 CAD / year
- Full-time
- Temporary
…projects and major barriers encountered. Make recommendations to Director regarding projects scope and related changes required to facilitate a successful outcome. Implement or contribute…
Added 14 hours ago
P-
Project Manager I, Clinical Informatics - Central
PHSA - Provincial Health Services Authority
Vancouver, BC
- $90,770 to $130,481 CAD / year
- Full-time
…projects and major barriers encountered. Make recommendations to Director regarding projects scope and related changes required to facilitate a successful outcome. Implement or contribute…
Added 14 hours ago
Early Learning and Child Care Consultant
Government of Saskatchewan
Prince Albert, SK
The position is part-time (70% of full-time – 26 hours per week about 3 days per week) with the possibility of full-time hours
Added 14 hours ago
BR
Maternal Child Health Worker
Battle River Treaty 6 Health Centre Inc.
North Battleford, SK
- Full-time
Ability to prioritize tasks and work assignments. Performs other assigned MCHW program duties as deemed appropriate in consultation with the Community-Based Health Director.
Added 14 hours ago
EC
Co-Director of Care (RPN)
Elizabeth Centre
Greater Sudbury, ON
- $85,057 CAD / year
- Full-time
Join our team as a Co-Director of Care (RPN)!
Added 14 hours ago
AD
Director, Treasury & Business Intelligence
Avana Developments Inc.
Regina, SK
- Full-time
The Director, Treasury & Business Intelligence leads Avana’s treasury, financial planning, investment analysis, business intelligence, and related financial risk activities. As the senior…

Concordia University

Program Assistant

Montréal, QC, Canada

Full-time

Apply on career17.sapsf.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 4, 2026

Original job description

Position Number: [[positionNumber]]
Department: [[department_obj]]
Grade: [[cust_payGrade]]
Campus: [[filter4]]

Salary: [[cust_MinimumRate]] - [[cust_MaximumRate]] per hour
Union/Association/HR Policy: [[filter1]]

Posting deadline: November 17, 2026

Applicants are strongly encouraged to include a cover letter expressing their interest and how their profile aligns with the role

Recognized as one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

NOTE: This posting represents a replacement contract until May 1, 2027.

SCOPE
Reporting to the Department Administrator and functionally reporting to and supporting the Chairs and Academic Advisors for academic matters, the incumbent serves as the primary point of support for students throughout their program. Working closely with both the Undergraduate and Graduate Program Directors, the incumbent provides administrative support to the programs and offers information and assistance to students, faculty members, and the general public.

PRIMARY RESPONSIBILITIES
• Serve as the first point of contact for current and prospective students, responding to inquiries received by phone, email, and in person. Provide accurate information and support to students, potential applicants, and faculty members.
• Support processes and coordinate all documentation relating to matters such as recruitment, admissions, registration, awards, curriculum changes, exams, graduation and student requests.
• Support recruitment and retention activities (e.g. Open House, information sessions, etc.) and provide administrative support for promotional and recruitment activities (e.g monitoring information relating to programs on the department website, creating/updating promotional materials).
• Act as secretary to the program committee and various committees; prepare the agenda and necessary documents for the meetings; record the minutes; maintain files and follow up on issues for the committee as necessary.
• Prepare documents, forms, correspondence and reports as delegated by the Chairs, Department Administrator, Academic Advisor and the Program Directors.
• Assist on various aspects of student advising, retention and orientation, and assess individual profiles against registration requirements.
• Maintain unit databases and provide data on admissions, registrations and retention and program capacity to the Program Director or Academic Unit Head. Assist with the compilation of surveys and other special projects.
• Assist in the logistics and preparation of academic activities (e.g. thesis defense, internships, student candidate interviews, orientation activities, and others as appropriate).
• Under direction of the Department Administrator, ensure timely and complete entry of part-time faculty postings, contracts, and teaching assistant contracts in the appropriate systems.
• Assist in the preparation of new program proposals and curriculum changes; enter information in system as required.
• Support the Department Administrator in space and office administration tasks, maintaining organized and efficient processes.
• Replace other staff members as needed.
• Perform other tasks as required by the Chairs or the Departmental Administrator in support of the unit.

QUALIFICATIONS
• Attestation of College Studies (ACS) in Office Studies or a related discipline and two to four years of related work experience.
• Good knowledge (Level 4) of spoken and written English to communicate with students and faculty and to write correspondence. Basic knowledge (Level 3) of spoken and written French to be able to respond to program-related inquiries.
• Good knowledge (intermediate level) of Word (to prepare letters, documents, reports) and of Excel (to create spreadsheets and derive statistical information from data).
• Excellent interpersonal and communication skills with the ability to deal effectively with a diverse body of faculty and students as well as the public with tact, diplomacy and professionalism.
• Excellent organizational skills and attention to detail, with the ability to handle a high volume of inquiries.
• Self-starter who sets priorities, demonstrates resourcefulness and works well with minimal supervision.
• Demonstrated ability to work in a team environment.
• Strong customer service orientation.
• Knowledge of the university’s academic policies and procedures is an asset.
• Prior knowledge working with Student information System (SIS), with Curriculum Tracking System (CCMS) and with Adobe Experience Manager (AEM) are assets.
• Strong knowledge of faculty curriculum, policies and procedures, University rules and regulations and good knowledge of admission and registration processes is an asset.

Due to the volume of applications, only selected candidates will be contacted by our Talent Team.

Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.

Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.

Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, hr-employment@concordia.ca

Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.

Apply on career17.sapsf.com About employer

More about this job

Responsibilities

The Program Assistant at Concordia University will answer student and faculty inquiries by phone, email and in person. They will coordinate admissions, registration, exam and graduation documents, act as secretary to program committees, and maintain unit databases and promotional materials.

Requirements

Candidates need an Attestation of College Studies in Office Studies or a related field and two to four years of related experience. Good English (Level 4), basic French (Level 3), intermediate Word and Excel, and strong customer service and organizational skills are required.

Skills

Microsoft Word
Microsoft Excel
Student information system (SIS)
Curriculum Tracking System (CCMS)
Adobe Experience Manager (AEM)
Admissions and registration processes
Committee secretarial work
Minute taking
Database maintenance
Data reporting
Customer service
Bilingual communication (English and French)
Written correspondence
Event logistics
Organizational skills
Attention to detail
Team collaboration
Self-directed work
Academic policy knowledge
Promotional material creation

Benefits

Comprehensive benefits
Defined pension plan
On-site gym and health clinic
Educational and cultural opportunities

Keywords

Program Assistant
Concordia University
administrative assistant
student services
academic administration
admissions
registration
student information system
SIS
CCMS
Adobe Experience Manager
AEM
Microsoft Word
Microsoft Excel
committee secretary
university administration
higher education
customer service
Montreal
bilingual English French

Seniority

Entry level

Perks

Retirement plan
Wellness program

Tools

Student Information System (SIS)
Curriculum Tracking System (CCMS)
Adobe Experience Manager (AEM)

Languages

English
French

Fields of study

Office Studies

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Work requirements

Jobs in Canada