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Added 1 day ago
GE
Senior Mechanical Designer
GERRITS ENGINEERING LIMITED
Barrie, ON
- $80,000 to $100,000 CAD / year
- Full-time
Project and/or Technical Lead role as assigned by the Discipline Director.
Added 1 day ago
FI
Software Developer
Fidelity Investments Canada ULC
Toronto, ON
- Full-time
Added 1 day ago
SN
Regional Operations Manager
Splash N Learn Swim School Inc
Vaughan, ON · Barrie, ON
- $80,000 to $90,000 CAD / year
Added 1 day ago
VP Delivery - Natural Resources
syntax
Thornhill, ON
Added 1 day ago
Office Manager
Pulford Community Living Services
Winnipeg, MB
Must have a valid Class 5F Driver’s License
Added 1 day ago
Manager, Digital Practice
R.V. Anderson Associates Limited
Toronto, ON · Barrie, ON · Burlington, ON · St. Catharines, ON · London, ON · Ottawa, ON
Added 1 day ago
ST
Temporary Education Assistant & Supervision
Sea to Sky School District (#48)
Pemberton, BC
- $31.49 to $33.69 CAD / hour
- Part-time
- Contract
…social, emotional and behavioural needs as designated by the Director of Instruction, while supporting the achievement of stated programs goals and objectives. Supervision of a designated…
Added 1 day ago
P-
Psychologist, Outpatient Psychology and Eating Disorders - BC Children’s Hospital
PHSA - Provincial Health Services Authority
Vancouver, BC
- $56.02 to $69.98 CAD / hour
- Part-time
- Temporary
…Psychology or designate and in collaboration with the Clinic/Program Manager/Director (if…
Added 1 day ago
Regional Manager, Laboratory Services
Island Health
Victoria, BC
Reporting to the Director, Clinical Service Delivery, the Regional Manager is responsible for the geography (one of four: SI - VGH, SPH, RJH, CI or NI) operation and management of…
Added 1 day ago
TV
Registered Practical Nurse (RPN) - Full-Time
The Villa Care Centre
Midland, ON
- $32.43 CAD / hour
- Full-time
Candidates must possess a current Certificate of Registration with the College of Nurses of Ontario
Added 1 day ago
H
Director, Commercial Sales
HP
ON
- Full-time
Added 1 day ago
LN
Workplace Wellness Advisor
Lilwat Nation
Mount Currie, BC
- $50,480 to $66,255 CAD / year
- Full-time
Under the direction of the Director of Operations, the Workplace Wellness Advisor is responsible for the overall health and safety of the organization and its employees through development,…
Added 1 day ago
Director, Global Network Services, Deloitte Global Technology
Deloitte
Toronto, ON
The Director, Global Hosting Services, defines, leads, and governs Deloitte Global’s private-cloud hosting strategy, data center and cloud networking services, and Global Wide Area Network…
Added 1 day ago
WM
Manager Of Real Estate - Regional Director
Winners Merchants International, L.P.
Mississauga, ON
- $118,709.6 to $168,709.6 CAD / year
- Full-time
We’re seeking a Manager Of Real Estate – Regional Director to lead the development and execution of TJX Canada’s regional real estate strategy for Central or Eastern Canada markets. In this…
Added 1 day ago
WC
Licensed Practical Nurse - LPN
West Coast Seniors Housing Management
Chilliwack, BC
- Per diem
Nurse (LPN) reports to the Director of Care and/or designate. This position is
Added 1 day ago
CC
Senior Manager, Regional Service - Hybrid
Canon Careers
Saint-Laurent, QC
- $117,100 to $131,800 CAD / year
…driving regional change under the strategic direction of the Director of Service. You will optimize regional P&L, implement service-led growth initiatives, and lead regional teams through…
Added 1 day ago
EL
Senior Product Manager, Gainsight CS
Equinix LLC
Canada
- Full-time
- Hybrid
…our customer success technology stack. You will report to the Director and act as the senior product voice for…
Added 1 day ago
Manager, Human Resources & Office Operations
The Immigrant Education Society
Calgary, AB
Coordinate onboarding, employee changes, and offboarding with the HR Director, Senior Payroll & Benefits Specialist, and program/departmental managers.
Added 1 day ago
EH
Manager, New Store Design
Earls Head Office
Vancouver, BC
- From $95,000 CAD / year
- Full-time
Work with the Director, Design on resourcing and capacity planning across all active & pipeline projects, ensuring projects are appropriately staffed and supported.
Added 1 day ago
RC
Planificateur à l'approvisionnement
Randstad Canada
Knowlton, QC
- Full-time
Bonus: Access to a bonus program based on our success as a company and on your personal goals achieved
Added 1 day ago
VP
Director, Health Safety & Environment (HSE)
Vancouver Pile Driving Ltd.
North Vancouver, BC
- $165,000 to $180,000 CAD / year
- Full-time
Director, Health Safety & Environment (HSE) – North Vancouver
Added 1 day ago
GO
Director, Community Safety and Well Being
Government of Saskatchewan
Regina, SK
- On-site
The successful candidate must have a valid Class 5 driver's license
Added 1 day ago
Arena Operator
Trico Centre for Family Wellness
Calgary, AB
Must have a valid drivers’ license and reliable transportation
Added 1 day ago
IH
Practice Consultant
Island Health
BC
- Temporary
Reporting to the Director, Manager, Lead or Designate, the Practice Consultant provides leadership and consultation in analysis, the use of evidence, knowledge dissemination and synthesis…
Added 1 day ago
CU
Program Assistant
Concordia University
Montréal, QC
- Full-time
Maintain unit databases and provide data on admissions, registrations and retention and program capacity to the Program Director or Academic Unit Head. Assist with the compilation of…

Concordia University

Program Assistant

Montréal, QC, Canada

Full-time

Apply on career17.sapsf.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 4, 2026

Original job description

Position Number: [[positionNumber]]
Department: [[department_obj]]
Grade: [[cust_payGrade]]
Campus: [[filter4]]

Salary: [[cust_MinimumRate]] - [[cust_MaximumRate]] per hour
Union/Association/HR Policy: [[filter1]]

Posting deadline: November 17, 2026

Applicants are strongly encouraged to include a cover letter expressing their interest and how their profile aligns with the role.

Recognized as one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

NOTE: This posting represents a replacement contract until June 1, 2027.

SCOPE
Reporting to the Department Administrator and functionally reporting to and supporting the Chairs and Academic Advisors for academic matters, the incumbent serves as the primary point of support for students throughout their program. Working closely with both the Undergraduate and Graduate Program Directors, the incumbent provides administrative support to the programs and offers information and assistance to students, faculty members, and the general public.

PRIMARY RESPONSIBILITIES
• Serve as the first point of contact for current and prospective students, responding to inquiries received by phone, email, and in person. Provide accurate information and support to students, potential applicants, and faculty members.
• Support processes and coordinate all documentation relating to matters such as recruitment, admissions, registration, awards, curriculum changes, exams, graduation and student requests.
• Support recruitment and retention activities (e.g. Open House, information sessions, etc.) and provide administrative support for promotional and recruitment activities (e.g monitoring information relating to programs on the department website, creating/updating promotional materials).
• Act as secretary to the program committee and various committees; prepare the agenda and necessary documents for the meetings; record the minutes; maintain files and follow up on issues for the committee as necessary.
• Prepare documents, forms, correspondence and reports as delegated by the Chairs, Department Administrator, Academic Advisor and the Program Directors.
• Assist on various aspects of student advising, retention and orientation, and assess individual profiles against registration requirements.
• Maintain unit databases and provide data on admissions, registrations and retention and program capacity to the Program Director or Academic Unit Head. Assist with the compilation of surveys and other special projects.
• Assist in the logistics and preparation of academic activities (e.g. thesis defense, internships, student candidate interviews, orientation activities, and others as appropriate).
• Under direction of the Department Administrator, ensure timely and complete entry of part-time faculty postings, contracts, and teaching assistant contracts in the appropriate systems.
• Assist in the preparation of new program proposals and curriculum changes; enter information in system as required.
• Support the Department Administrator in space and office administration tasks, maintaining organized and efficient processes.
• Replace other staff members as needed.
• Perform other tasks as required by the Chairs or the Departmental Administrator in support of the unit.

QUALIFICATIONS
• Attestation of College Studies (ACS) in Office Studies or a related discipline and two to four years of related work experience.
• Good knowledge (Level 4) of spoken and written English to communicate with students and faculty and to write correspondence. Basic knowledge (Level 3) of spoken and written French to be able to respond to program-related inquiries.
• Good knowledge (intermediate level) of Word (to prepare letters, documents, reports) and of Excel (to create spreadsheets and derive statistical information from data).
• Excellent interpersonal and communication skills with the ability to deal effectively with a diverse body of faculty and students as well as the public with tact, diplomacy and professionalism.
• Excellent organizational skills and attention to detail, with the ability to handle a high volume of inquiries.
• Self-starter who sets priorities, demonstrates resourcefulness and works well with minimal supervision.
• Demonstrated ability to work in a team environment.
• Strong customer service orientation.
• Knowledge of the university’s academic policies and procedures is an asset.
• Prior knowledge working with Student information System (SIS), with Curriculum Tracking System (CCMS) and with Adobe Experience Manager (AEM) are assets.
• Strong knowledge of faculty curriculum, policies and procedures, University rules and regulations and good knowledge of admission and registration processes is an asset.

Due to the volume of applications, only selected candidates will be contacted by our Talent Team.

Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.

Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.

Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, hr-employment@concordia.ca

Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.

Apply on career17.sapsf.com About employer

More about this job

Responsibilities

The Program Assistant at Concordia University will answer student and faculty questions by phone, email and in person, and coordinate admissions, registration, awards, graduation and other student paperwork. The role also takes minutes and prepares agendas for committees, maintains unit databases and supports recruitment events and promotional materials.

Requirements

Candidates need an Attestation of College Studies in Office Studies or a related field, plus two to four years of related work experience. They must communicate well in English and at a basic level in French, know Word and Excel at an intermediate level, and handle a high volume of inquiries with tact.

Skills

Microsoft Word
Microsoft Excel
Student Information System (SIS)
Curriculum Tracking System (CCMS)
Adobe Experience Manager (AEM)
database maintenance
meeting minutes
agenda preparation
records management
student advising support
bilingual communication (English and French)
customer service
data reporting
event logistics
organization and prioritization

Benefits

Comprehensive benefits
Defined pension plan
On-site gym and health clinic
Educational and cultural opportunities

Keywords

Program Assistant
administrative assistant
student services
student support
academic administration
admissions
registration
curriculum
committee secretary
meeting minutes
Word
Excel
Student Information System
SIS
Curriculum Tracking System
CCMS
Adobe Experience Manager
AEM
bilingual English French
higher education

Seniority

Entry level

Perks

Retirement plan
Wellness program

Tools

Student Information System (SIS)
Curriculum Tracking System (CCMS)
Adobe Experience Manager (AEM)

Languages

English
French

Fields of study

Office Studies

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Work requirements

Jobs in Canada