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Added 10 mins ago
JI
Department Manager - Paint
J.D. Irving, Limited
Saint John, NB
- Full-time
Typical career steps are to manage larger departments before becoming an assistant store manager.
Added 10 mins ago
BP
General Maintenance Outfitter Full Time
Bass Pro Shops
Vaughan, ON
- Full-time
Must have the ability to pay close attention to detail to ensure accuracy of work
Added 25 mins ago
FB
Assistant Chef Manager
Farm Boy Inc.
Ottawa, ON
- $21 CAD / hour
- Full-time
You’ll partner with the Department Manager to help lead the delivery of exceptional food and service experiences that reflect Farm Boy’s commitment to the best fresh shopping experience.…
Added 25 mins ago
H
Nurse B - Clinical Coordinator
HealthCareersInSask.ca
Kindersley, SK
- Full-time
Job Description: The Assistant Head Nurse assists the Care Team Manager to assess, plan, coordinate, implement and evaluate Nursing Services of the nursing department in keeping with the…
Added 25 mins ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Cupar, SK
- Full-time
Added 25 mins ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Cupar, SK
- Full-time
Added 25 mins ago
Assistant Manager - Calgary Financial Centre, AB
Scotiabank
AB · Calgary, AB
As the Assistant Manager, you will lead and oversee the overall success of the Retail Sales and Customer Service teams in a Canadian Bank branch. You will work to ensure business…
Added 25 mins ago
Main Surveyor - Tunnel
Aecon
Toronto, ON · Scarborough, ON
Report survey progress, technical issues, resource requirements, and field productivity to the Assistant Survey Manager.
Added 40 mins ago
N
Packaging Engineer(ing) Contract
Napoleon
Barrie, ON
- Full-time
Position Reporting to: Assistant Manager, Production Engineering
Added 40 mins ago
EC
Financial Services Representative
East Coast Credit Union
Sheet Harbour 36, NS
- Part-time
…Representative in our sheet Harbour branch. Reporting to the Assistant Manager, the successful applicant will be responsible for providing counter and telephone service to current and…
Added 40 mins ago
RJ
Administrative Assistant
Raymond James
Coquitlam, BC
- Full-time
Raymond James Independent Financial Services is seeking an Administrative Assistant to work in our Coquitlam Office. Raymond James Ltd. is one of Canada’s leading independent investment…
Added 55 mins ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Manager, Communications and Public Affairs, the Communications Assistant plays a key role in executing on a number of communications tactics for both sites of the Brant…
Added 55 mins ago
CS
Human Resources Assistant
Condor Security Inc.
Toronto, ON
- Full-time
The HR Assistant provides administrative and operational support to the Human Resources Department in managing day-to-day HR activities across the employee lifecycle. This role assists with…
Added 55 mins ago
LH
Physiotherapist
Lifemark Health Group
Ajax, ON
- $36.92 to $54.14 CAD / hour
- Part-time
Opportunities for management roles, including Clinic Director and Regional Manager positions.
Added 55 mins ago
JC
Assistant Manager
JYSK Canada
Burlington, ON
- $43,000 to $48,000 CAD / year
- Full-time
As the Assistant Manager, you will assist the store management team in instilling the company values and customer promises within your team and in the store through modeling, coaching, and…
Added 55 mins ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Hamilton, ON
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 55 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Montreal, QC
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 55 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Vancouver, BC
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 55 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Saint-Bruno-de-Montarville, QC
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 55 mins ago
Facilities Assistant
Blue Ant Media Inc.
Toronto, ON
The Facilities Assistant will be responsible for the overall operations, maintenance, safety, security, and functionality of Blue Ant’s head office to ensure it is a safe and accommodating…
Added 1 hour ago
T
Legal Assistant III (On-site - Toronto)
TD
Toronto, ON
- Full-time
Diploma in Legal Assistant or Law Clerk studies is considered an asset; equivalent combination of education, training and relevant litigation experience will also be considered.
Added 1 hour ago
M
Server Assistant
Marriott
Toronto, ON
- Full-time
…procedures; report accidents, injuries, and unsafe work conditions to manager; and complete safety training and certifications. Ensure uniform and personal appearance are clean and…
Added 1 hour ago
MC
Building Superintendent
Medallion Corporation
Toronto, ON
- Full-time
…on-site maintenance activities, supervises staff (including Assistant Superintendents), and ensures the property is maintained to the highest standards while delivering exceptional resident…
Added 1 hour ago
C
C-Store Assistant Manager
Co-op
Whitewood, SK
- Full-time
The Assistant Manager is responsible for supporting the manager in day-to-day operations of the gas bar, and cardlock as well as preparing and administering sales, margin, expenses,…
Added 1 hour ago
Environmental Services Worker - Environmental Services
Nova Scotia Health and IWK Health
Bridgewater, NS
Reporting to the Assistant Manager - Facility Support Services, the Environmental Service Worker maintains a clean, safe, and functional environment for patients, families, staff and…

Condor Security Inc.

Human Resources Assistant

Toronto, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 10, 2026
Posting language: English
Posted: Nov 10, 2026

Original job description

Position Summary

The HR Assistant provides administrative and operational support to the Human Resources Department in managing day-to-day HR activities across the employee lifecycle. This role assists with recruitment, onboarding, employee records, disciplinary documentation, offboarding and HR systems. The HR Assistant ensures that HR documentation is accurate, records are properly maintained, and assigned tasks are completed in a timely manner in accordance with company policies and applicable employment legislation.

Core Responsibilities:

1. Recruitment & Onboarding

Assist with job postings, applicant screening, and interview coordination.
Coordinate candidate communications and follow up on recruitment requirements.
Prepare offer letters, employment agreements, and new hire documentation for review and issuance.
Assist with onboarding, orientation arrangements, and employee system setup.
Monitor completion of onboarding requirements and follow up on outstanding documents.

2. Employee Records & Documentation

Maintain and update digital employee files and HR databases.
Ensure employee documents, policy acknowledgments, certifications, and other required records are properly completed and filed.
Assist with employee file audits and records management.
Update employee information and maintain accurate HR tracking records.
Handle confidential employee information with professionalism and discretion.

3. Employee Administration

Maintain trackers for employee status, employment changes, and important HR deadlines.
Assist with preparing employment letters and other employee-related documents.
Follow up with employees regarding outstanding HR requirements.

4. Employee Relations & Offboarding Support

Assist in preparing and organizing disciplinary documentation, including written warnings and incident records.
Maintain disciplinary tracking records and update relevant HR boards.
Coordinate termination and resignation documentation, including exit checklists and employee records.
Assist with scheduling exit interviews and documenting employee feedback.
Escalate employee concerns and sensitive matters to the HR Coordinator or HR Manager for appropriate handling.

5. HR Systems & Administrative Support

Maintain and update HR workflow boards and trackers in Monday.com.
Assist with monitoring assigned tasks, deadlines, and workflow progress.
Update employee information in eHub and other applicable HR systems.
Assist with preparing HR reports, spreadsheets, and employee-related summaries.
Provide administrative support for HR projects, SOP updates, policy documentation, and departmental initiatives.

Requirements:

Basic understanding of HR practices and Ontario employment standards.
Familiarity with recruitment, onboarding, employee documentation, and HR administration.
Proficiency in Microsoft Office, particularly Excel, and Google Workspace.
Experience with Monday.com, HRIS platforms, or scheduling systems is an asset.
Strong organizational, time-management, and documentation skills.
Good written and verbal communication skills.
Ability to handle confidential information with discretion.
Strong attention to detail and ability to manage multiple administrative tasks.
Ability to work independently while following established procedures and seeking guidance when required.

Qualifications:

Diploma or Degree in Human Resources, Business Administration, or a related field.
1–2 years of administrative or HR-related experience preferred.
Previous experience in recruitment coordination or HR administration is an asset.
HRPA membership or progress toward a CHRP designation is an asset.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provides administrative support for recruitment, onboarding, employee records, employee administration, and offboarding. Maintains HR systems, trackers, and documentation, supports disciplinary records and HR projects, and escalates sensitive employee matters to HR leadership.

Requirements

Requires a diploma or degree in Human Resources, Business Administration, or a related field, with 1–2 years of administrative or HR-related experience preferred. Candidates should understand basic HR practices and Ontario employment standards, be proficient with Microsoft Office and Google Workspace, and demonstrate strong organization, communication, attention to detail, and discretion.

Skills

Recruitment Coordination
Applicant Screening
Interview Coordination
Onboarding
Employee Records Management
HR Documentation
Employee Administration
Employee Relations Support
Offboarding
Confidentiality
Microsoft Excel
Microsoft Office
Google Workspace
Monday.com
HRIS Platforms
Ontario Employment Standards

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Applicant Screening
Interview Coordination
Onboarding
Employee Records
HR Documentation
Employee Administration
Employee Relations
Disciplinary Documentation
Offboarding
Exit Interviews
HRIS
Monday.com
eHub
Microsoft Office
Microsoft Excel
Google Workspace
Ontario Employment Standards
Employee File Audits
Confidential Information
HR Reporting
Policy Documentation
SOP Updates
CHRP
HRPA

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Jobs in Canada