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EC
Financial Services Representative
East Coast Credit Union
Sheet Harbour 36, NS
- Part-time
…Representative in our sheet Harbour branch. Reporting to the Assistant Manager, the successful applicant will be responsible for providing counter and telephone service to current and…
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TC
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Guelph, ON
- Other
Must have a working knowledge of mechanical and refrigeration systems
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RJ
Administrative Assistant
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Coquitlam, BC
- Full-time
Raymond James Independent Financial Services is seeking an Administrative Assistant to work in our Coquitlam Office. Raymond James Ltd. is one of Canada’s leading independent investment…
Added 14 mins ago
RM
Labour Relations Assistant
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- Part-time
Must be available to work day and evening shifts, Monday to Sunday
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QO
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- Full-time
…the Head of Downstream Operations. The Business Analyst and Assistant to Head of Downstream Operations will analyze operational data, prepare performance reports, and develop insights to…
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- Full-time
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CS
Human Resources Assistant
Condor Security Inc.
Toronto, ON
- Full-time
The HR Assistant provides administrative and operational support to the Human Resources Department in managing day-to-day HR activities across the employee lifecycle. This role assists with…
Added 14 mins ago
BL
Senior Legal Administrative Assistant - Commercial Litigation
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Vancouver, BC
- Other
…with a fun and welcoming atmosphere. We’re looking for a legal assistant that has a positive attitude, is a team player, and gets along well in a friendly, collaborative office…
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BL
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Added 14 mins ago
LH
Physiotherapy Assistant
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Completion of an accredited Legal Administrative Assistant program or equivalent relevant experience.
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Facilities Assistant
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Human Resources Administrator
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SD
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SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel jour
Shoppers Drug Mart
Salaberry-de-Valleyfield, QC
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UO
Student Experience Research & Assessment Analyst
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Kelowna, BC · UBCO | University Centre (UNC)
- $7,727.33 to $11,112 CAD / month
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Primary report to the Assistant Director, AVPSO in the Office of the Associate Vice President Students, UBC Okanagan campus with a dual reporting relationship to the Associate Director,…
Added 30 mins ago
T
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TD
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M
Pharmacy Coordinator ( 12-month contract)
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Conduct follow-up calls with patients regarding outstanding accounts and administrative matters.
Added 30 mins ago
C
Administrative Assistant-Wood Gundy-Bilingual
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Montreal, QC
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You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 30 mins ago
C
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MC
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Condor Security Inc.

Human Resources Assistant

Toronto, ON, Canada

Full-time

Apply on LinkedIn About employer

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Job details

Job type: Full-time
Apply by: Dec 10, 2026
Posting language: English
Posted: Nov 10, 2026

Original job description

Position Summary

The HR Assistant provides administrative and operational support to the Human Resources Department in managing day-to-day HR activities across the employee lifecycle. This role assists with recruitment, onboarding, employee records, disciplinary documentation, offboarding and HR systems. The HR Assistant ensures that HR documentation is accurate, records are properly maintained, and assigned tasks are completed in a timely manner in accordance with company policies and applicable employment legislation.

Core Responsibilities:

1. Recruitment & Onboarding

Assist with job postings, applicant screening, and interview coordination.
Coordinate candidate communications and follow up on recruitment requirements.
Prepare offer letters, employment agreements, and new hire documentation for review and issuance.
Assist with onboarding, orientation arrangements, and employee system setup.
Monitor completion of onboarding requirements and follow up on outstanding documents.

2. Employee Records & Documentation

Maintain and update digital employee files and HR databases.
Ensure employee documents, policy acknowledgments, certifications, and other required records are properly completed and filed.
Assist with employee file audits and records management.
Update employee information and maintain accurate HR tracking records.
Handle confidential employee information with professionalism and discretion.

3. Employee Administration

Maintain trackers for employee status, employment changes, and important HR deadlines.
Assist with preparing employment letters and other employee-related documents.
Follow up with employees regarding outstanding HR requirements.

4. Employee Relations & Offboarding Support

Assist in preparing and organizing disciplinary documentation, including written warnings and incident records.
Maintain disciplinary tracking records and update relevant HR boards.
Coordinate termination and resignation documentation, including exit checklists and employee records.
Assist with scheduling exit interviews and documenting employee feedback.
Escalate employee concerns and sensitive matters to the HR Coordinator or HR Manager for appropriate handling.

5. HR Systems & Administrative Support

Maintain and update HR workflow boards and trackers in Monday.com.
Assist with monitoring assigned tasks, deadlines, and workflow progress.
Update employee information in eHub and other applicable HR systems.
Assist with preparing HR reports, spreadsheets, and employee-related summaries.
Provide administrative support for HR projects, SOP updates, policy documentation, and departmental initiatives.

Requirements:

Basic understanding of HR practices and Ontario employment standards.
Familiarity with recruitment, onboarding, employee documentation, and HR administration.
Proficiency in Microsoft Office, particularly Excel, and Google Workspace.
Experience with Monday.com, HRIS platforms, or scheduling systems is an asset.
Strong organizational, time-management, and documentation skills.
Good written and verbal communication skills.
Ability to handle confidential information with discretion.
Strong attention to detail and ability to manage multiple administrative tasks.
Ability to work independently while following established procedures and seeking guidance when required.

Qualifications:

Diploma or Degree in Human Resources, Business Administration, or a related field.
1–2 years of administrative or HR-related experience preferred.
Previous experience in recruitment coordination or HR administration is an asset.
HRPA membership or progress toward a CHRP designation is an asset.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provides administrative support for recruitment, onboarding, employee records, employee administration, and offboarding. Maintains HR systems, trackers, and documentation, supports disciplinary records and HR projects, and escalates sensitive employee matters to HR leadership.

Requirements

Requires a diploma or degree in Human Resources, Business Administration, or a related field, with 1–2 years of administrative or HR-related experience preferred. Candidates should understand basic HR practices and Ontario employment standards, be proficient with Microsoft Office and Google Workspace, and demonstrate strong organization, communication, attention to detail, and discretion.

Skills

Recruitment Coordination
Applicant Screening
Interview Coordination
Onboarding
Employee Records Management
HR Documentation
Employee Administration
Employee Relations Support
Offboarding
Confidentiality
Microsoft Excel
Microsoft Office
Google Workspace
Monday.com
HRIS Platforms
Ontario Employment Standards

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Applicant Screening
Interview Coordination
Onboarding
Employee Records
HR Documentation
Employee Administration
Employee Relations
Disciplinary Documentation
Offboarding
Exit Interviews
HRIS
Monday.com
eHub
Microsoft Office
Microsoft Excel
Google Workspace
Ontario Employment Standards
Employee File Audits
Confidential Information
HR Reporting
Policy Documentation
SOP Updates
CHRP
HRPA

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