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Added 7 mins ago
LP
Loro Piana - Assistant Store Manager, Oakridge (Vancouver)
Loro Piana
Vancouver, BC
- Full-time
We are seeking an Assistant Store Manager (ASM) to join our team at Loro Piana. The ASM plays a crucial role in the overall success of the store by supporting the Store Manager in daily…
Added 7 mins ago
H
Executive Assistant and Administration Manager
Hays
Toronto, ON
- $80,000 to $95,000 CAD / year
- Full-time
Several years of Executive Assistant, Senior Administrative, Office Management, or Administration Leadership experience
Added 7 mins ago
TU
Student Experience Research & Assessment Analyst
The University of British Columbia
Kelowna, BC
- $7,727.33 to $11,112 CAD / month
- Part-time
Primary report to the Assistant Director, AVPSO in the Office of the Associate Vice President Students, UBC Okanagan campus with a dual reporting relationship to the Associate Director,…
Added 7 mins ago
Sessional Lecturer - GGR124H1S: Cities and Urban Life (1.0 FCE) - EMERGENCY POSTING
University of Toronto
Toronto, ON
…examinations; marking and invigilating examinations; holding regular office hours; overseeing tutorials; and supervising and coordinating teaching assistants. Instructors will also be…
Added 7 mins ago
FB
Assistant Chef Manager
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Ottawa, ON
- From $21 CAD / hour
- Full-time
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Added 7 mins ago
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Analyste financier et comptable / Accounting and Financial Analyst
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Montreal, QC
- Full-time
…effectuant diverses tâches analytiques et comptables. Relevant de l’assistant contrôleur, vous serez responsable de l’exécution des processus comptables liés aux immobilisations physiques…
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Toronto, ON
- Part-time
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Assistant Store Manager
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- Full-time
Must have Smart Choices Cannabis Retail Certification
Added 7 mins ago
HC
Administrative Assistant
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Dartmouth, NS
- Full-time
At Harbour Construction, we’re looking for an Administrative Assistant who brings that focus, initiative, and positive approach to our Dartmouth office.
Added 21 mins ago
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Spirit of Math Vice Principal - Fibonacci Virtual campus
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Toronto, ON · Greater Toronto Area, Canada
- Full-time
Excellent knowledge and practical expertise in MS Office
Added 21 mins ago
CO
Constituency Assistant: Admin/Front-of-house
Constituency Office of Charles Sousa MP
Mississauga, ON
- Part-time
Summary: Reporting to the General Manager and Member of Parliament, the Constituency Assistant supports the operations of the Member of Parliament’s team from the constituency office by…
Added 21 mins ago
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Track Welder Foreman
Siemens
Oakville, ON
- $40.3 to $44 CAD / hour
…Maintenance Welder oversees welding work performed with the Assistant Track Maintenance Welder. This is a full time opportunity based out of the…
Added 22 mins ago
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Assistant Manager of Support Services (6-Month Contract)
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- Full-time
Must have nutritional management certificate or willingness to enroll in course.
Added 22 mins ago
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Underwriting Assistant
Pitcher & Doyle
Mississauga, ON
- $45,000 to $52,000 CAD / year
- Full-time
Computer skills that include Microsoft Office products (Outlook, Excel, Word, OneNote) and Applied EPIC is an asset
Added 22 mins ago
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Adjoint juridique en immobilier, Cabinet national | Real Estate Legal Assistant, National Law Firm - 26-0315P
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- Full-time
Bonne connaissance de la Suite Microsoft Office ;
Added 22 mins ago
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Administrative Assistant
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Guelph, ON
- Full-time
We are searching for an exceptionally talented Administrative Assistant to join our Administration team. The position plays a critical role in creating an organized, welcoming, and elevated…
Added 22 mins ago
WC
Analyste financier et comptable / Accounting and Financial Analyst
Wabtec Corporation
Montreal, QC
- Full-time
…effectuant diverses tâches analytiques et comptables. Relevant de l’assistant contrôleur, vous serez responsable de l’exécution des processus comptables liés aux immobilisations physiques…
Added 36 mins ago
TO
Aquatics Coordinator
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Tillsonburg, ON
- $31.24 to $36.55 CAD / hour
- Full-time
Provides on deck supervision of Swimming Instructors, Lifeguards, Assistant Lifeguards and Instructors, and seasonal Customer Service staff, permanent and contractual staff.
Added 52 mins ago
FB
Assistant Chef Manager
Farm Boy Inc.
Ottawa, ON
- $21 CAD / hour
- Full-time
Provide office and administrative support including inventory management, ordering, invoicing, scheduling, and payroll functions.
Added 52 mins ago
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Associate Programme Officer/Precis Writer
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- Full-time
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Nurse B - Clinical Coordinator
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- Full-time
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Senior Deputy Clerk
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Related post-secondary education will be considered an asset such as a Legal Assistant Diploma, Paralegal Certificate.
Added 52 mins ago
Information Coordinator
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AB
Requirement: Legal assistant certificate is required to be considered for this position.
Added 52 mins ago
Sessional Instructional Assistant: SOC109H5S - Introduction to Criminology, Law and Society
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Mississauga, ON
Candidates must have at least an MA in Sociology or related field
Added 1 hour ago
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Packaging Engineer(ing) Contract
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Barrie, ON
- Full-time
Position Reporting to: Assistant Manager, Production Engineering

Condor Security Inc.

Human Resources Assistant

Toronto, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 10, 2026
Posting language: English
Posted: Nov 10, 2026

Original job description

Position Summary

The HR Assistant provides administrative and operational support to the Human Resources Department in managing day-to-day HR activities across the employee lifecycle. This role assists with recruitment, onboarding, employee records, disciplinary documentation, offboarding and HR systems. The HR Assistant ensures that HR documentation is accurate, records are properly maintained, and assigned tasks are completed in a timely manner in accordance with company policies and applicable employment legislation.

Core Responsibilities:

1. Recruitment & Onboarding

Assist with job postings, applicant screening, and interview coordination.
Coordinate candidate communications and follow up on recruitment requirements.
Prepare offer letters, employment agreements, and new hire documentation for review and issuance.
Assist with onboarding, orientation arrangements, and employee system setup.
Monitor completion of onboarding requirements and follow up on outstanding documents.

2. Employee Records & Documentation

Maintain and update digital employee files and HR databases.
Ensure employee documents, policy acknowledgments, certifications, and other required records are properly completed and filed.
Assist with employee file audits and records management.
Update employee information and maintain accurate HR tracking records.
Handle confidential employee information with professionalism and discretion.

3. Employee Administration

Maintain trackers for employee status, employment changes, and important HR deadlines.
Assist with preparing employment letters and other employee-related documents.
Follow up with employees regarding outstanding HR requirements.

4. Employee Relations & Offboarding Support

Assist in preparing and organizing disciplinary documentation, including written warnings and incident records.
Maintain disciplinary tracking records and update relevant HR boards.
Coordinate termination and resignation documentation, including exit checklists and employee records.
Assist with scheduling exit interviews and documenting employee feedback.
Escalate employee concerns and sensitive matters to the HR Coordinator or HR Manager for appropriate handling.

5. HR Systems & Administrative Support

Maintain and update HR workflow boards and trackers in Monday.com.
Assist with monitoring assigned tasks, deadlines, and workflow progress.
Update employee information in eHub and other applicable HR systems.
Assist with preparing HR reports, spreadsheets, and employee-related summaries.
Provide administrative support for HR projects, SOP updates, policy documentation, and departmental initiatives.

Requirements:

Basic understanding of HR practices and Ontario employment standards.
Familiarity with recruitment, onboarding, employee documentation, and HR administration.
Proficiency in Microsoft Office, particularly Excel, and Google Workspace.
Experience with Monday.com, HRIS platforms, or scheduling systems is an asset.
Strong organizational, time-management, and documentation skills.
Good written and verbal communication skills.
Ability to handle confidential information with discretion.
Strong attention to detail and ability to manage multiple administrative tasks.
Ability to work independently while following established procedures and seeking guidance when required.

Qualifications:

Diploma or Degree in Human Resources, Business Administration, or a related field.
1–2 years of administrative or HR-related experience preferred.
Previous experience in recruitment coordination or HR administration is an asset.
HRPA membership or progress toward a CHRP designation is an asset.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provides administrative support for recruitment, onboarding, employee records, employee administration, and offboarding. Maintains HR systems, trackers, and documentation, supports disciplinary records and HR projects, and escalates sensitive employee matters to HR leadership.

Requirements

Requires a diploma or degree in Human Resources, Business Administration, or a related field, with 1–2 years of administrative or HR-related experience preferred. Candidates should understand basic HR practices and Ontario employment standards, be proficient with Microsoft Office and Google Workspace, and demonstrate strong organization, communication, attention to detail, and discretion.

Skills

Recruitment Coordination
Applicant Screening
Interview Coordination
Onboarding
Employee Records Management
HR Documentation
Employee Administration
Employee Relations Support
Offboarding
Confidentiality
Microsoft Excel
Microsoft Office
Google Workspace
Monday.com
HRIS Platforms
Ontario Employment Standards

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Applicant Screening
Interview Coordination
Onboarding
Employee Records
HR Documentation
Employee Administration
Employee Relations
Disciplinary Documentation
Offboarding
Exit Interviews
HRIS
Monday.com
eHub
Microsoft Office
Microsoft Excel
Google Workspace
Ontario Employment Standards
Employee File Audits
Confidential Information
HR Reporting
Policy Documentation
SOP Updates
CHRP
HRPA

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Jobs in Canada