Asset Management Specialist (Contract)
- Kitchener, ON, Canada
Full-time
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Job details
- Job type
- Full-time
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- Posting language
- English
- Posted
Original job description
Position Summary
Temporary Full-Time Appendix D Support Staff, replacement contract position (January 15, 2027 – January 31, 2028)
Under the direction of the Executive Director, Facilities Management, the Asset Management Specialist manages and maintains facilities data, asset information systems, and technical documentation to support the College's operational, planning, and regulatory requirements. The position is responsible for administering key systems including COFSI, VFA, Archibus, GIS, and electronic document management platforms, maintaining building inventory records, drawings, Fire Safety Plans, and municipal documentation, and developing reporting and data visualization tools that provide actionable facilities insights.
The incumbent will support space and asset management initiatives by ensuring the accuracy of facility records and as-built drawings, while providing detailed information and analysis to Facilities Management, College departments, and external stakeholders. The role also contributes to a safe work environment through compliance with health and safety legislation, procedures, and College policies
Successful candidates will be required to conduct work within Ontario and must be available to work on campus as required. It is anticipated that this position will meet the needs of the department through a hybrid work arrangement Monday to Friday, 8:30am -4:30pm with 3-4 days on-site at the Doon Campus located at 299 Doon Valley Drive, Kitchener and 1-2 days remote. Overtime work may be required on evenings and weekends for special events, operational shutdowns, etc.
Responsibilities
Temporary Full-Time Appendix D Support Staff, replacement contract position (January 15, 2027 – January 31, 2028)
Under the direction of the Executive Director, Facilities Management, the Asset Management Specialist manages and maintains facilities data, asset information systems, and technical documentation to support the College's operational, planning, and regulatory requirements. The position is responsible for administering key systems including COFSI, VFA, Archibus, GIS, and electronic document management platforms, maintaining building inventory records, drawings, Fire Safety Plans, and municipal documentation, and developing reporting and data visualization tools that provide actionable facilities insights.
The incumbent will support space and asset management initiatives by ensuring the accuracy of facility records and as-built drawings, while providing detailed information and analysis to Facilities Management, College departments, and external stakeholders. The role also contributes to a safe work environment through compliance with health and safety legislation, procedures, and College policies
Successful candidates will be required to conduct work within Ontario and must be available to work on campus as required. It is anticipated that this position will meet the needs of the department through a hybrid work arrangement Monday to Friday, 8:30am -4:30pm with 3-4 days on-site at the Doon Campus located at 299 Doon Valley Drive, Kitchener and 1-2 days remote. Overtime work may be required on evenings and weekends for special events, operational shutdowns, etc.
Responsibilities
- Maintains the Colleges Ontario Facilities Space Inventory (COFSI) database
- Obtains space changes from Construction Services
- Ensures accuracy of drawing measurements (as-built)
- Ensures database is updated monthly
- Provides input to COFSI reports to Colleges Ontario and the Ministry
- Obtains changes, additions, and new build as-built drawings from Construction Services
- Ensures all digital and hard copy facilities-related drawings are up to date
- Facilitates and maintains asset management database updates
- Supports the yearly audit of facilities assets through outside audit consultants
- Reviews audit information for accuracy and completeness
- Develops and supports Dashboard Applications
- Supports Construction Services by providing current and accurate data and information and occasionally providing drawing services.
- Updates and maintains information for Conestoga’s owned and leased properties including legal surveys, topographical surveys, stormwater management studies and information, etc.
- Coordinates software updates and upgrades to Archibus System as needed, including user setup
- Provides support to the installation, testing and maintenance of Archibus software to service the needs of the department and the College
- Liaises with the IT Services and external vendors to troubleshoot and resolve system problems
- Three-year diploma or degree in building engineering technology, data management and analytics, business management, architectural technology, or facilities management is required
- Minimum five years of practical experience working with database structure and experience using AutoCAD in a facilities management, architectural or facilities engineering firm or equivalent is required; experience with the most recent version of AutoCAD is preferred
- Experience working with Autodesk suite (AutoCAD and BIM), Revit, and Microsoft Office suite certifications will be considered an asset
- Demonstrated competence with data management principles and methods
- Excellent computer skills including Excel and Access
- Time management and analytical skills with a very high attention to detail
- Advanced organizational, interpersonal and communication skills
- Ability to work in a team environment within a complex organization
- Ability to adapt to change
- Knowledge of building architectual, mechanical, and electrical systems
- Knowledge of site services infrastructure
- Willingness to undertake safety training once on the job which may include WHMIS Training, etc.
More about this job
Responsibilities
Maintains facilities databases, asset records, drawings, and technical documentation, ensuring information is accurate and current for audits, reporting, space planning, and regulatory needs. Supports facilities systems and dashboard development, provides data and drawing assistance to Construction Services, and coordinates with IT and vendors to resolve system issues.
Requirements
Requires a three-year diploma or degree in a relevant field and at least five years of practical experience with database structures and AutoCAD in facilities management, architecture, or facilities engineering. Candidates should have strong data management, analytical, organizational, communication, and computer skills; experience with Autodesk tools, BIM, Revit, and Microsoft Office is an asset.
Skills
- Facilities Data Management
- Asset Management
- Database Administration
- AutoCAD
- Building Information Modeling
- Revit
- Archibus
- COFSI
- VFA
- GIS
- Microsoft Excel
- Microsoft Access
- Data Analysis
- Dashboard Development
- Technical Documentation
- Building Systems Knowledge
Visa sponsorship
Not detected in the job text
Categories
- Engineering
- Data & Analytics
- Construction
- Administrative
- Education
Keywords
- Facilities Management
- Asset Management
- COFSI
- VFA
- Archibus
- GIS
- AutoCAD
- Autodesk
- Building Information Modeling
- Revit
- Microsoft Office
- Microsoft Excel
- Microsoft Access
- Database Structure
- Data Management
- Data Analytics
- Dashboard Applications
- Data Visualization
- As-Built Drawings
- Building Inventory
- Facilities Audits
- Space Management
- Construction Services
- Technical Documentation
- Building Systems
- Site Services Infrastructure
- Fire Safety Plans
- WHMIS
- Health and Safety Compliance