Closed listing
Administrative Assistant (Hearings Support)
- AB, Canada
- Edmonton, AB, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Experience
- 🔹 3+ years of administrative experience, ideally in a legal, tribunal, court or government setting
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
📣 We're hiring: Administrative Assistant (Hearings Support) | Edmonton, AB
Do you stay calm when the room gets tense, and catch the typo everyone else missed? This one's for you.
Our client, a public-sector administrative tribunal in downtown Edmonton, is looking for a temporary Administrative Assistant to be the main point of contact on hearing days.
What you'll do
✅ Prepare document packages and correspondence before each hearing
✅ Set up and record in-person, phone and video hearings, and troubleshoot when tech misbehaves
✅ Guide participants through the process and support them if they become distressed
✅ Keep case files and statuses accurate and on time
✅ Format and proofread written decisions so they're publication-ready
What you bring
🔹 3+ years of administrative experience, ideally in a legal, tribunal, court or government setting
🔹 Excellent written English and a sharp eye for detail
🔹 Confidence dealing with the public in sensitive situations
🔹 Strong MS Office and video conferencing skills
📍 On-site, downtown Edmonton (all equipment provided)
🕗 Full-time, Monday to Friday, 8:00 am – 4:00 pm
💰 $30/hr (incorporated contractors)
🔎 Criminal record check required
More about this job
Responsibilities
Prepare hearing documents and correspondence, coordinate and record hearings across in-person, phone, and video formats, and troubleshoot technical issues. Support participants, maintain accurate case files and statuses, and format and proofread decisions for publication.
Requirements
Requires at least three years of administrative experience, ideally in a legal, tribunal, court, or government setting. Candidates should have excellent written English, strong attention to detail, confidence supporting the public in sensitive situations, and strong Microsoft Office and video conferencing skills.
Skills
- Administrative Support
- Document Preparation
- Correspondence
- Hearing Coordination
- In-Person, Phone, and Video Hearings
- Technical Troubleshooting
- Participant Support
- Case File Management
- Status Tracking
- Decision Formatting
- Proofreading
- Written English
- Attention to Detail
- Public Relations
- Microsoft Office
- Video Conferencing
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Government & Public Sector
- Legal
- Customer Service & Support
Keywords
- Administrative Tribunal
- Public Sector
- Hearing Support
- Hearing Coordination
- Document Packages
- Correspondence
- In-Person Hearings
- Phone Hearings
- Video Hearings
- Technical Troubleshooting
- Participant Support
- Sensitive Situations
- Case Files
- Case Status Tracking
- Written Decisions
- Document Formatting
- Proofreading
- Written English
- Attention to Detail
- Public-Facing Support
- Microsoft Office
- Video Conferencing
- Criminal Record Check
- Legal Administration
- Government Administration