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Added 4 mins ago
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Added 49 mins ago
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Confidential

Contract Administrator

Vaughan, ON, Canada

Expected Base Salary: $85,000 - $100,000. · Full-time

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Job details

Pay: Expected Base Salary: $85,000 - $100,000.
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Role Overview :

We are seeking a Construction Contracts Administrator to support the review, negotiation, administration, and ongoing management of construction contracts.

The successful candidate will review and negotiate routine agreements within established guidelines, prepare contract markups and summaries, monitor contractual requirements, and escalate complex or high-risk matters to the Legal Director. This is an individual contributor position with no direct reports.

Key Responsibilities:

Contract Review and Negotiation

Review owner contracts, subcontracts, purchase agreements, consulting agreements, amendments, and related construction documents.
Identify key commercial and contractual requirements, including payment terms, indemnities, insurance, bonding, warranties, limitations of liability, notice provisions, and termination rights.
Prepare contract markups, risk summaries, and recommended revisions for review by the Legal Director.
Negotiate routine contractual terms within established company guidelines.
Coordinate feedback from Estimating, Project Management, Operations, Procurement, Finance, and other internal stakeholders.
Escalate complex, unusual, or high-risk contractual matters to the Legal Director.

Project Contract and Claims Support

Support project teams in understanding contractual obligations, notice requirements, deliverables, and key deadlines.
Review change orders, change directives, requests for quotation, amendments, and other project correspondence for contractual implications.
Prepare and track contractual notices related to delays, changes, payment issues, extensions of time, and potential claims.
Assist with compiling schedules, daily reports, correspondence, cost information, and other supporting claim documentation.
Monitor compliance with contractual notice periods and escalate missed or approaching deadlines.
Support compliance with applicable prompt-payment, holdback, lien, and adjudication requirements.

Contract Administration and Documentation

Maintain version control for contract drafts, markups, scopes of work, exhibits, and supporting documentation.
Monitor contractual deliverables, approval requirements, deadlines, and outstanding action items.
Assist the Legal Director with contract research, claims documentation, contractual correspondence, and status reporting.
Support the continued improvement of contract templates, standard clauses, review checklists, approval workflows, and contract-management procedures.

Qualifications:

Approximately 3–5 years of experience reviewing, negotiating, or administering contracts within construction, infrastructure, engineering, utilities, or another project-based industry.
Direct experience working for a general contractor, civil contractor, specialty contractor, or engineering-construction firm is strongly preferred.
Experience with prime contracts, subcontracts, purchase agreements, amendments, change orders, contractual notices, and claims documentation.
Familiarity with Canadian construction contract forms, including CCDC and CCA documents, general conditions, and supplementary conditions.
Working knowledge of the Ontario Construction Act and its prompt-payment, holdback, lien, and adjudication requirements.
Strong organizational skills with the ability to manage multiple contracts, deadlines, notices, and competing priorities.

What We Offer

Expected Base Salary: $85,000 - $100,000.

Disclaimers

Artificial Intelligence (AI) Disclosure: AI tools are not used in the screening or assessment of applicants for this position.

Vacancy Status: This posting is for a new job vacancy.

We thank you for your interest. Only those selected for an interview will be contacted.

We are an equal opportunity employer and encourage women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.

We are committed to fostering an inclusive workplace where talent is recognized and valued without regard to gender, race, ethnic or national origin, sexual orientation, age, religion, or disability. We believe that diversity strengthens our organization and drives innovation and success.

We are dedicated to providing reasonable accommodations throughout the recruitment process for candidates with disabilities. If you require accommodation, please inform us, and we will work with you to meet your needs.

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More about this job

Responsibilities

Review, negotiate, and administer construction contracts and related documents, preparing markups, risk summaries, and recommendations while coordinating with internal teams and escalating complex matters to the Legal Director. Support project teams with contractual obligations, notices, change orders, claims documentation, deadlines, and contract records and processes.

Requirements

Candidates should have approximately 3–5 years of contract review, negotiation, or administration experience in construction or another project-based industry, preferably with a contractor or engineering-construction firm. Experience with construction agreements, claims and notices, CCDC and CCA forms, and working knowledge of the Ontario Construction Act are expected, along with strong organizational skills.

Skills

Construction Contract Review
Contract Negotiation
Contract Administration
Contract Risk Assessment
Contract Markups
Claims Documentation
Contractual Notices
Change Order Review
Deadline Management
Stakeholder Coordination
Construction Law
CCDC and CCA Contract Forms
Ontario Construction Act
Prompt-Payment Requirements
Lien and Holdback Requirements
Contract Document Control

Visa sponsorship

Not detected in the job text

Keywords

Construction Contracts
Prime Contracts
Subcontracts
Purchase Agreements
Consulting Agreements
Contract Amendments
Change Orders
Change Directives
Contract Markups
Risk Summaries
Payment Terms
Indemnities
Insurance
Bonding
Warranties
Limitations of Liability
Termination Rights
Contractual Notices
Claims Documentation
CCDC Documents
CCA Documents
General Conditions
Supplementary Conditions
Ontario Construction Act
Prompt Payment
Holdback
Liens
Adjudication
Contract Management
Version Control

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