Office Administrator

We are seeking an organized and detail-oriented Office Administrator to support equipment cost coding, data entry, and day-to-day office operations. The ideal candidate will have experience using Jonas construction software, strong Microsoft Excel skills, and the ability to maintain accurate records while managing competing priorities.

Key Responsibilities

• Enter, update, and verify equipment cost codes and related information in Jonas.
• Ensure equipment entries are assigned to the appropriate projects and cost codes.
• Review information for accuracy, identify discrepancies, and coordinate with internal teams to resolve missing or incorrect details.
• Maintain Excel spreadsheets, trackers, and reports relating to equipment and administrative activities.
• Organize electronic and paper records, ensuring information is accurate, current, and easy to retrieve.
• Assist with preparing documents, correspondence, reports, and other administrative materials.
• Respond to telephone and email inquiries and direct requests to the appropriate team members.
• Support office coordination, supply ordering, scheduling, and other general administrative duties.
• Work closely with operations, equipment, and accounting teams to support timely information flow.

Qualifications

• Previous experience in office administration or data entry in a heavy equipment-related business.
• Working knowledge of Jonas software, including data entry and record maintenance.
• Proficiency in Microsoft Excel, including sorting, filtering, and basic formulas.
• Familiarity with equipment cost coding and project-based recordkeeping is an asset.
• Strong attention to detail and a commitment to data accuracy.
• Excellent organizational, communication, and time-management skills.
• Ability to work independently, handle confidential information, and follow up on outstanding items.
• Proficiency in Microsoft Outlook and Word.