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Added 9 mins ago
Manager, Accounts Payable
University of Toronto
Toronto, ON
Professional accounting designation required (e.g. CGA, CPA, CMA, CA).
Added 9 mins ago
SL
Promoter- Cultural Safety
Sioux Lookout First Nations Health Authority
Sioux Lookout, ON
- Full-time
The Cultural Safety Promoter provides education, training, resources, and guidance to support the professional development of SLFNHA staff and strengthen understanding of First Nations…
Added 9 mins ago
AS
Member Service Representative (Casual)
Alterna Savings
Stouffville, ON · Uxbridge, ON
- Full-time
The Member Service Representative (MSR) provides professional and efficient service to members/clients utilizing sound knowledge of Alterna products and services to fulfill their…
Added 9 mins ago
AG
Coordinator, Logistics and Camp
Alamos Gold Inc.
Dubreuilville, ON
- Full-time
…to detail matter? If you are an experienced administration professional who can analyze trends, manage competing priorities, and work independently, we want you on our…
Added 9 mins ago
CC
Retail Shift Leader
Canna Cabana
Saskatoon, SK
- Full-time
Professional, responsive, and positive work attitude is essential
Added 9 mins ago
CC
Retail Shift Leader
Canna Cabana
Regina, SK · Victoria Square, Regina, SK
- Part-time
Professional, responsive, and positive work attitude is essential
Added 9 mins ago
AR
Sales and Events Coordinator
Algonquin Resort
Kingston, ON
- Full-time
Previous 1-2 years professional experience in the hotel market
Added 9 mins ago
WH
Patient Care Representative
WELL Health Diagnostic Centres
Orangeville, ON
- Full-time
…The PCR may also provide coverage from time to time for other administrative roles throughout the…
Added 9 mins ago
WH
Patient Care Representative
WELL Health Diagnostic Centres
Milton, ON
- Full-time
…The PCR may also provide coverage from time to time for other administrative roles throughout the…
Added 9 mins ago
TM
Housing Support Worker
The Mustard SEED Society
Saskatoon, SK
- Full-time
…Addictions, Nursing, Social Work, EMT, EMR, Psychology, along with professional registration where required or equivalent combination of experience and…
Added 9 mins ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Kenora, ON
- Part-time
Assist in prescription preparation to company's standards and professional services
Added 24 mins ago
RP
Property Administrator- Odenak
Rhapsody Property Management Services
Ottawa, ON
- $55,000 to $60,000 CAD / year
- Full-time
Reporting to the Property Manager, the Property Administrator will assist the team with various administrative tasks including rent collection, providing accurate and timely financial…
Added 24 mins ago
UO
Manager, Accounts Payable
University of Toronto
Toronto, ON
- Full-time
Professional accounting designation required (e.g. CGA, CPA, CMA, CA).
Added 24 mins ago
QM
Spécialiste des stocks et des achats / Inventory & Purchasing Specialist
Quantum Management Services Ltd.
Montreal, QC
- $65,000 CAD / year
- Full-time
…our team. This role is ideal for an experienced purchasing professional who enjoys supplier coordination, inventory planning, cost control, and working across departments to keep operations…
Added 24 mins ago
FT
CAC097: Payroll & HRIS Coordinator
FedEx Trade Networks Transport and Brokerage
Toronto, ON
- $49,842 to $77,878 CAD / year
- Full-time
Carry out all administrative and data entry functions related to payroll processing.
Added 24 mins ago
CP
Senior Employer Onboarding Specialist (DB Pension Implementation)
CAAT Pension Plan
Toronto, ON · Head Office
- Full-time
…provide an environment where employees can bring their best, professional, authentic, selves to…
Added 24 mins ago
CP
Pension Analyst, Employer Services (Two Vacancies)
CAAT Pension Plan
Toronto, ON · Head Office
- Full-time
Added 24 mins ago
Executive Housekeeper
Wickaninnish Inn
Tofino, BC
Do you like to inspire and motivate? Are you looking for an opportunity for personal and professional development in an environment that supports you to be the best version of yourself?
Added 24 mins ago
File Maintenance Clerk
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Toronto, ON
Cashiers provide our customers with friendly and professional service, and process customer orders in an accurate and efficient manner. Join the team and help create a positive, engaging…
Added 24 mins ago
Free Goods Program Worker
Calgary Drop-In Centre (the DI)
Calgary, AB
This multi-award-winning program diverts items from landfills whilst supporting both housing stability and the DI’s emergency shelter, housing, health, recovery, and administrative services.
Added 24 mins ago
Lab Patient Technician
LifeLabs
Saskatoon, SK
Professional development and membership reimbursement, access to preferred rates and discount programs, including WorkPerks, Home and Auto Insurance, Costco Membership, etc., and optional…
Added 24 mins ago
Lab Patient Technician
LifeLabs
Regina, SK
Professional development and membership reimbursement, access to preferred rates and discount programs, including WorkPerks, Home and Auto Insurance, Costco Membership, etc., and optional…
Added 24 mins ago
Lab Patient Technician
LifeLabs
Regina, SK
Professional development and membership reimbursement, access to preferred rates and discount programs, including WorkPerks, Home and Auto Insurance, Costco Membership, etc., and optional…
Added 24 mins ago
ADMINISTRATIVE SECRETARY - 38 WEEKS
LCI Education
Montreal, QC
As an administrative secretary in the Student Pathways and Institutional Support department, you welcome, inform and direct clients, draft documents and routine correspondence, follow up on…
Added 24 mins ago
Coordinator, Community Outreach & Education
Toronto and Region Conservation Authority (TRCA)
Brampton, ON
Designs, develops and delivers innovative workshops, programs, events, professional training and/or other types of educational activities for schools and their adult educators.

Confidential

Personal Assistant - UHNW

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

A private family is seeking an experienced Personal Assistant to provide dedicated support with the coordination and management of their personal and family affairs. Based in downtown Toronto, this is a fully onsite, five-day-per-week position working directly with the principals in a busy, high-expectation office environment.

The successful candidate will be trusted to manage a broad range of personal, family, and household-related matters, ensuring day-to-day arrangements run smoothly and priorities are handled efficiently. This role requires sound judgment, exceptional organization, discretion, and the ability to anticipate needs, resolve issues independently, and manage changing priorities with minimal direction.

Key Responsibilities

Oversee day-to-day personal scheduling and coordinate a range of commitments, ensuring priorities are managed effectively and potential conflicts are addressed in advance.
Coordinate travel arrangements and related logistics, both within Canada and internationally, adapting plans as requirements change.
Organize personal appointments and maintain follow-up schedules to ensure important commitments are met.
Coordinate family-related logistics and activities, including scheduling requirements and communication with relevant third parties.
Maintain accurate, well-organized personal records and documentation, ensuring information is accessible and handled appropriately.
Monitor routine household and personal financial administration, including payment coordination, expense tracking, and record maintenance.
Conduct research and make arrangements for personal requirements, evaluating available options and managing the associated logistics.
Coordinate private functions, special occasions, and other personal commitments from initial planning through execution.
Manage day-to-day requests, correspondence, deliveries, and other administrative matters as they arise.
Communicate with external contacts and service providers on behalf of the principals, ensuring requests are handled efficiently and professionally.
Anticipate upcoming requirements, manage competing priorities, and follow through on outstanding matters with minimal supervision.
Maintain strict confidentiality when handling personal information and sensitive matters.

Qualifications and Experience

Previous experience as a Personal Assistant or Executive Assistant with substantial personal support responsibilities, or in a comparable private service role.
Experience supporting high-net-worth individuals or private families is preferred.
Demonstrated ability to manage complex schedules, competing priorities, and detailed logistics.
Strong organizational skills and exceptional attention to detail.
A proactive, resourceful approach, with the confidence to make sound decisions and resolve issues independently.
Excellent communication and interpersonal skills, with the ability to interact professionally with a range of contacts.
Proficiency with AI-powered productivity tools and the Microsoft Office suite.
A high degree of discretion, integrity, and professional judgment.
Comfortable working fully onsite in downtown Toronto, five days per week, in a role that requires flexibility and responsiveness.

Apply About employer

More about this job

Responsibilities

Manage the principals’ personal, family, and household affairs, including schedules, travel, appointments, family logistics, records, and routine financial administration. Coordinate events, service providers, correspondence, and changing requests while anticipating needs, resolving issues, and maintaining strict confidentiality.

Requirements

Previous experience as a Personal Assistant, Executive Assistant with substantial personal-support duties, or in a comparable private-service role is required; experience supporting high-net-worth individuals or private families is preferred. Candidates should demonstrate strong organization, attention to detail, sound independent judgment, discretion, excellent communication, and proficiency with AI-powered productivity tools and Microsoft Office.

Skills

Personal Scheduling
Travel Coordination
Appointment Management
Family Logistics
Recordkeeping
Financial Administration
Research
Event Planning
Correspondence Management
Vendor Coordination
Prioritization
Problem-Solving
Organization
Communication
Discretion
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Personal Assistant
Executive Assistant
Private Family
High-Net-Worth Individuals
Personal Support
Personal Scheduling
Travel Logistics
Appointment Coordination
Family Logistics
Personal Records
Financial Administration
Expense Tracking
Research
Private Functions
Correspondence
Service Providers
Confidentiality
Discretion
Professional Judgment
Prioritization
Problem-Solving
AI-Powered Productivity Tools
Microsoft Office
On-Site
Toronto

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