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Added 5 mins ago
Sessional Instructional Assistant, MMI1050H Negotiations, 2027 (Jan - April)
University of Toronto
Mississauga, ON
…analyze, and practice again. The coures draws its insights from research in the cognitive, behavioural, and social sciences. Topics covered include: distribution and integrated…
Added 5 mins ago
Sessional Instructional Assistant, MMI1070H Economics of Business Strategy, 2027 (Jan - April)
University of Toronto
Mississauga, ON
Added 5 mins ago
AU
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- Full-time
Under the direction of the Provost and Senior VP, the Executive Administrative Assistant will perform diverse administrative support duties in support or this office. These functions will…
Added 5 mins ago
DH
Hourly Sales Assistant
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Winnipeg, MB · Winnpeg, MB
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Added 20 mins ago
DU
Postdoctoral Fellow - Child and Youth Well-being in Nova Scotia
Dalhousie University
Halifax, NS
- Full-time
…for Planetary Health and Sustainable Care and the Resilience Research Centre at Dalhousie University. The Centre for Planetary Health and Sustainable Care is an interdisciplinary research…
Added 20 mins ago
UO
SCFP-CUPE - Winter 2027 - TA - CRM1301 B00
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Ottawa, ON · Social Sciences Building
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UO
SCFP-CUPE - Winter 2027 - TA - CRM2310 B00
University of Ottawa
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SCFP-CUPE - Winter 2027 - TA - CRM1300 F00
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UO
Executive Assistant
University of British Columbia
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- Full-time
Non Union Salaried - Administrative Assistant 3
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Regional Quality Assurance Manager
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Added 50 mins ago
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Head of Department – Medical Biology Laboratory
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Reporting to the Laboratory Director and working closely with the two Assistant Managers, the successful candidate will be a hands-on manager, present on the shop floor and involved in…
Added 50 mins ago
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Employment Law Legal Assistant/Law Clerk (Hybrid)
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…experienced, organized, proactive, and detail-oriented Legal Assistant/Law Clerk to join our collaborative and supportive team. This is an excellent opportunity for a legal professional who…
Added 51 mins ago
Dental Assistant
University of Toronto
Toronto, ON
…and care, and our internationally known and interdisciplinary research mission, the Faculty of Dentistry at the University of Toronto continues to earn its reputation as one of the top…
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Assistant Department Manager Photo Lab
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Regina, SK
- Other
The Assistant Photo Lab Manager is responsible for assisting the Department Manager in directing staff to maintain merchandising, customer service, and operational standards within the lab…
Added 1 hour ago
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Research Assistant (SRI) - Physical Sciences - Casual 2026-19088 (2026-19088)
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Toronto, ON
- Other
One of Canada's Top 10 Research Hospitals, Sunnybrook Research Institute is developing innovations in care for the more than 1.3 million patients the hospital cares for annually.
Added 1 hour ago
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Research Assistant
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Research Assistant - Public Engagement
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As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
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Added 1 hour ago
UO
SCFP-CUPE - Winter 2027 - TA - CRM2715 B00
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Added 1 hour ago
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Confidential

Personal Assistant - UHNW

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

A private family is seeking an experienced Personal Assistant to provide dedicated support with the coordination and management of their personal and family affairs. Based in downtown Toronto, this is a fully onsite, five-day-per-week position working directly with the principals in a busy, high-expectation office environment.

The successful candidate will be trusted to manage a broad range of personal, family, and household-related matters, ensuring day-to-day arrangements run smoothly and priorities are handled efficiently. This role requires sound judgment, exceptional organization, discretion, and the ability to anticipate needs, resolve issues independently, and manage changing priorities with minimal direction.

Key Responsibilities

Oversee day-to-day personal scheduling and coordinate a range of commitments, ensuring priorities are managed effectively and potential conflicts are addressed in advance.
Coordinate travel arrangements and related logistics, both within Canada and internationally, adapting plans as requirements change.
Organize personal appointments and maintain follow-up schedules to ensure important commitments are met.
Coordinate family-related logistics and activities, including scheduling requirements and communication with relevant third parties.
Maintain accurate, well-organized personal records and documentation, ensuring information is accessible and handled appropriately.
Monitor routine household and personal financial administration, including payment coordination, expense tracking, and record maintenance.
Conduct research and make arrangements for personal requirements, evaluating available options and managing the associated logistics.
Coordinate private functions, special occasions, and other personal commitments from initial planning through execution.
Manage day-to-day requests, correspondence, deliveries, and other administrative matters as they arise.
Communicate with external contacts and service providers on behalf of the principals, ensuring requests are handled efficiently and professionally.
Anticipate upcoming requirements, manage competing priorities, and follow through on outstanding matters with minimal supervision.
Maintain strict confidentiality when handling personal information and sensitive matters.

Qualifications and Experience

Previous experience as a Personal Assistant or Executive Assistant with substantial personal support responsibilities, or in a comparable private service role.
Experience supporting high-net-worth individuals or private families is preferred.
Demonstrated ability to manage complex schedules, competing priorities, and detailed logistics.
Strong organizational skills and exceptional attention to detail.
A proactive, resourceful approach, with the confidence to make sound decisions and resolve issues independently.
Excellent communication and interpersonal skills, with the ability to interact professionally with a range of contacts.
Proficiency with AI-powered productivity tools and the Microsoft Office suite.
A high degree of discretion, integrity, and professional judgment.
Comfortable working fully onsite in downtown Toronto, five days per week, in a role that requires flexibility and responsiveness.

Apply About employer

More about this job

Responsibilities

Manage the principals’ personal, family, and household affairs, including schedules, travel, appointments, family logistics, records, and routine financial administration. Coordinate events, service providers, correspondence, and changing requests while anticipating needs, resolving issues, and maintaining strict confidentiality.

Requirements

Previous experience as a Personal Assistant, Executive Assistant with substantial personal-support duties, or in a comparable private-service role is required; experience supporting high-net-worth individuals or private families is preferred. Candidates should demonstrate strong organization, attention to detail, sound independent judgment, discretion, excellent communication, and proficiency with AI-powered productivity tools and Microsoft Office.

Skills

Personal Scheduling
Travel Coordination
Appointment Management
Family Logistics
Recordkeeping
Financial Administration
Research
Event Planning
Correspondence Management
Vendor Coordination
Prioritization
Problem-Solving
Organization
Communication
Discretion
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Personal Assistant
Executive Assistant
Private Family
High-Net-Worth Individuals
Personal Support
Personal Scheduling
Travel Logistics
Appointment Coordination
Family Logistics
Personal Records
Financial Administration
Expense Tracking
Research
Private Functions
Correspondence
Service Providers
Confidentiality
Discretion
Professional Judgment
Prioritization
Problem-Solving
AI-Powered Productivity Tools
Microsoft Office
On-Site
Toronto

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