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Added 4 mins ago
CL
Distribution Digital Support Specialist (Bilingual 12 month contract)
Canada Life
Toronto, ON
- Full-time
Proficient in Microsoft Office products (Outlook, Excel, Word, PowerPoint)
Added 4 mins ago
BG
Senior Cost Consultant (Estimator/Quantity Surveyor)
BTY Group
Ottawa, ON
- $80,000 to $120,000 CAD / year
- Full-time
Experience with CostX, PlanSwift or similar estimating/measurement software, together with proficiency in Microsoft Office.
Added 4 mins ago
TG
Enterprise Compliance Intern
TMX Group
Toronto, ON
- $20 to $25 CAD / hour
- Full-time
Job Location: Hybrid (2-3 days in office) - based in Toronto, ON.
Added 4 mins ago
MM
Senior H&B Consultant I
Marsh McLennan
Winnipeg, MB · Toronto, ON · Montreal, QC · Vancouver, BC · Halifax, NS · Calgary, AB
- Full-time
…hybrid role that requires at least three days a week in the…
Added 4 mins ago
W
Total Rewards Analyst
Winpak
Winnipeg, MB
- Full-time
The Total Rewards Analyst position is eligible for a hybrid work arrangement, with additional in-office time required during onboarding and training to support learning and successful…
Added 4 mins ago
T
Market Risk Analyst (5382)
TD
Toronto, ON
- Full-time
Work closely with the Front Office, Product Control and finance teams to identify and explain market risks within portfolios.
Added 4 mins ago
SE
Service Assistant
SMS Equipment Inc.
Elkford, BC
- Full-time
The successful candidate will bring a high school diploma and an Office Administration Certificate, or equivalent education and experience. Other requirements include:
Added 4 mins ago
SL
Manager, Canadian Insurance Tax
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Toronto One York
- Full-time
…candidate will combine strong Canadian tax technical and tax accounting knowledge with advanced Excel and data-management skills. The role also provides opportunities to improve and…
Added 4 mins ago
Financial Service Representative
Money Mart
Windsor, ON
Added 4 mins ago
Financial Service Representative
Money Mart
Surrey, BC
Added 4 mins ago
RJ
Branch Compliance Supervisor
Raymond James
Ottawa, ON · Montreal, QC
- Full-time
Microsoft Office with focus on Excel, Macros and VBAs, highly desired;
Added 4 mins ago
Body Shop Advisor (Go Honda)
Go Auto
AB · Edmonton, Alberta
Process and record payments accurately. Audit daily receipts and forward for deposit. Enter and file manual invoices daily for accounting.
Added 19 mins ago
VG
Actuarial Analyst
Valani Global
Toronto, ON
- Full-time
…other ad hoc projects. Depending on experience, this is an office-based role (4-5 days a week) with senior staff rotating days to provide in-person development support. This position offers…
Added 19 mins ago
TG
Enterprise Compliance Intern
TMX Group
Toronto, ON
- $20 to $25 CAD / hour
- Full-time
Job Location: Hybrid (2-3 days in office) - based in Toronto, ON.
Added 19 mins ago
MG
Assistant Vice President - Fund Accounting / Vice-président adjoint, Comptabilité par fonds
Maples Group
Montreal, QC
- Full-time
Position: Assistant Vice President – Fund Accounting
Added 19 mins ago
K
Commercial Credit Analyst
Kelly
Toronto, ON
- Contract
Post-secondary education in Business, Commerce, Finance, Accounting, or a related field
Added 19 mins ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…Children’s Hospital Foundation, the McGill Student Accounts Office, and…
Added 19 mins ago
P
Data Scientist
Procom
Toronto, ON
- Contract
…hybrid position with 4 days onsite at our client’s Toronto…
Added 19 mins ago
C
Consulting Principal, Business Analysis Center of Excellence & AI Adoption Lead
Cognizant
Toronto, ON
- Full-time
…position requiring 3 to 4 days a week in a client or Cognizant office in Toronto, Ontario. Regardless of your working arrangement, we are here to support a healthy work-life balance through…
Added 19 mins ago
S-
Product Analyst, Global Capital Markets (GCM) Transformation - Toronto, ON
Scotiabank - Global Banking and Markets
Toronto, ON
- Full-time
This position is an onsite role, with the expectation that you will work 5 days a week in the office. Please note that this is subject to change based on the needs of the business.
Added 19 mins ago
T
Senior Financial Analyst
Trisura
Toronto, ON
- Full-time
We are currently seeking a qualified individual to join our dynamic, forward-thinking team of Finance professionals in our Toronto office.
Added 19 mins ago
CA
Claims Representative II, Special Lines
Co-operators Assurance et services financiers
BC · British Columbia, Canada
- Full-time
Added 19 mins ago
CA
Claims Representative II, Special Lines
Co-operators Assurance et services financiers
AB · Edmonton, AB
- Full-time
Added 19 mins ago
L
Controller
Lumentis
Belleville, ON
- Full-time
Lead all plant finance and accounting operations, ensuring the accuracy, completeness, and integrity of financial records.
Added 19 mins ago
P4
Accounting & Payroll Officer
Placemaking 4G
Millbrook, NS
- $50,000 to $60,000 CAD / year
- Full-time
Reporting to the Chief Financial Officer, the Accounting & Payroll Officer plays a key role in supporting both accounting and payroll operations within Millbrook First Nation’s…

Confidential

Office Administrator

Toronto, ON, Canada

$65,000 to $75,000 CAD / year · Full-time

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Job details

Pay: $65,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Dec 9, 2026
Posting language: English
Posted: Nov 9, 2026

Original job description

The Role

An established construction group is seeking a detail-oriented and highly organized Office Administrator to support daily administrative operations across multiple affiliated companies.

This role will cross-check equipment cost coding equipment , coordinate IT equipment purchases and movements, maintain intercompany documentation, and provide general administrative support. The ideal candidate is proactive, accurate, and comfortable managing competing priorities while working with multiple departments.

Key Responsibilities

Cross-check equipment-related entries in Jonas against invoices, purchase orders, and supporting documentation.
Verify that equipment costs are allocated to the correct company, department, project, and cost code.
Identify discrepancies and coordinate with Accounting and other departments to arrange corrections.
Coordinate approved orders for laptops, monitors, phones, accessories, and other IT equipment.
Liaise with vendors and IT service providers to track orders, deliveries, and outstanding requests.
Coordinate equipment assignments, transfers, returns, and movements between employees, offices, project sites, and affiliated companies.
Support employee onboarding and departures by arranging equipment delivery and collection with HR, managers, and IT.
Maintain accurate equipment inventory and asset records, including assigned users, serial numbers, locations, and equipment status.
Prepare and maintain intercompany documentation relating to equipment transfers, purchases, and cost allocations.
Track approvals and follow up on missing documents or information.
Prepare correspondence, reports, spreadsheets, forms, and other administrative documents.
Maintain electronic files, update trackers, and complete accurate data entry.
Coordinate office supplies, deliveries, couriers, and vendor requests.
Provide administrative support to management and departments, following requests through to completion.
Perform other administrative duties as assigned.

Qualifications

Minimum 2 years in office administration, administrative coordination, or a similar role.
Experience using Jonas is preferred.
Familiarity with invoices, purchase orders, cost coding, or equipment tracking is an asset.
Proficiency in Microsoft Excel, Word, and Outlook.
Strong attention to detail, organizational skills, and follow-through.
Clear communication skills and the ability to coordinate with multiple departments and external vendors.
Ability to manage competing priorities and handle confidential information with discretion.
Construction industry experience is an asset.

Apply About employer

More about this job

Responsibilities

Cross-check equipment costs and coding against invoices, purchase orders, and supporting documents, and coordinate corrections with Accounting and other departments. Coordinate IT equipment orders and movements, maintain inventory and intercompany records, and provide general administrative support.

Requirements

Requires at least two years of office administration, administrative coordination, or similar experience, along with proficiency in Microsoft Excel, Word, and Outlook. Jonas experience is preferred; familiarity with invoices, purchase orders, cost coding, or equipment tracking, strong organization and communication, and construction industry experience are assets.

Skills

Office Administration
Administrative Coordination
Equipment Cost Coding
Invoice Verification
Purchase Order Processing
Cost Allocation
Jonas
IT Equipment Coordination
Equipment Inventory Management
Intercompany Documentation
Microsoft Excel
Microsoft Word
Microsoft Outlook
Data Entry
Vendor Coordination
Attention To Detail

Visa sponsorship

Not detected in the job text

Keywords

Jonas
Microsoft Excel
Microsoft Word
Microsoft Outlook
Equipment Cost Coding
Invoices
Purchase Orders
Cost Allocation
Equipment Tracking
IT Equipment
Equipment Inventory
Asset Records
Intercompany Documentation
Data Entry
Electronic Filing
Spreadsheets
Vendor Coordination
Employee Onboarding
Employee Departures
Accounting
Construction Industry
Administrative Support
Confidential Information

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