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Added 28 mins ago
Sr Software Engineer
isgSearch
Montreal, QC
Full-time
Principal Tasks and Responsibilities Include:
Added 28 mins ago
Executive Personal Assistant
Confidential
Victoria, BC
$75,000 to $90,000 CAD / year
Full-time
Reporting directly to the Principal, this role provides comprehensive support across professional and personal matters, including calendar and correspondence management, household and…
Added 28 mins ago
Maintenance Manager
Teva Pharmaceuticals
Whitchurch-Stouffville, ON
Full-time
Added 30 mins ago
Principal Consultant, Environmental Acoustics
WSP
Vancouver, BC
Build the Future with Us – Join our Environmental Management team as a Principal Consultant - Environmental Acoustics in our Vancouver, BC office.
Added 30 mins ago
CKRHS - Student Supervisor (Term)
Nova Scotia Regional Centres for Education & CSAP
NS · Cambridge Stn, NS
Report to the principal or designate any problem or discipline issue that occurred during supervision.
Added 30 mins ago
WHMS - ESP - Educational Assistant 6.50
Nova Scotia Regional Centres for Education & CSAP
Newport
report to the principal or designate any problem or discipline issue that occurred during supervision either individually or as group.
Added 30 mins ago
MRHS - Student Supervisor
Nova Scotia Regional Centres for Education & CSAP
Middleton, NS
Report to the principal or designate any problem or discipline issue that occurred during supervision.
Added 30 mins ago
Consultant senior, Services de conseil et d’analyse / Senior Consultant, Consulting & Analytics Services
IQVIA
Mississauga, ON · Kirkland, QC · Montreal, QC
Full-time
Added 45 mins ago
Global Head of Tax
Progress Partners
Remote, Canada
Full-time · Remote
You will serve as the group’s most senior tax expert and principal tax advisor to the executive leadership, with substantial autonomy across international tax planning, cross-border…
Added 45 mins ago
Retail Shift Leader
Canna Cabana
Grande Prairie, AB
Full-time
Additional points: The job posting reflects the general details considered necessary to describe the principal functions and duties as required for proper evaluation of the job. There may…
Added 45 mins ago
Retail Shift Leader
Canna Cabana
Selkirk, MB
Full-time
Additional points: The job posting reflects the general details considered necessary to describe the principal functions and duties as required for proper evaluation of the job. There may…
Added 45 mins ago
Data Analyst - Poker
Zynga
Toronto, ON
Zynga Poker is seeking a Principal Data Analyst to help drive decisions that impact millions of players worldwide. At Zynga, Principal is the next step above Senior; a great fit for…
Added 58 mins ago
Sr. Product Manager
PEOPLE FORCE CONSULTING INC
Montreal, QC
Contract
Le/la Product Manager agit comme point de contact principal pour la stratégie produit, la feuille de route, la gestion des fournisseurs et des contrats, le suivi financier ainsi que la…
Added 58 mins ago
Principal Mechanical Design Specialist
Samuel, Son & Co.
Waterloo, ON
Full-time
As the Principal Mechanical Design Specialist, you are a senior technical authority and internal consultant who helps solve complex mechanical challenges, improves consistency across…
Added 59 mins ago
Health Service Reception
GCHC
Guelph, ON
Full-time
Added 1 hour ago
Senior Cost Analyst / Analyste principal(e) en coûts
Galvion LTD
Montreal, QC
Full-time
Added 1 hour ago
Administrateur de magasin temps partiel jour
LinkedIn
Quebec, QC
The above statement reflects the general details considered necessary to describe the principal functions and duties as required for proper evaluation of the job and shall not be construed…
Added 1 hour ago
Senior Administrative Assistant, Tax
Doane Grant Thornton LLP
Saint John, NB
Full-time
This role directly supports our Partner – Tax and Principal – Tax in our Saint John office, and by extension, the Tax team in our New Brunswick Business Unit (NBBU) and colleagues in our…
Added 1 hour ago
HHC Service Coordinator
Rexall Pharmacy Group LTD
Windsor, ON
Up to $18.45 CAD / hour
Added 1 hour ago
Supervisor, Technical Standards (Temporary - 12 Months)
Hydro Ottawa
Ottawa, ON
Full-time
Act as the principal technical consultant for Planning, Design, and Operations, ensuring the team provides definitive guidance on complex structural, material, electrical, and protection…
Added 1 hour ago
Gestionnaire régionale(e) des soins infirmiers/Regional Nursing Manager, QC
Sentrex Health Solutions
Markham, ON · Montreal, QC
Full-time
Travailler avec le directeur principal afin de surveiller et de gérer les résultats (profits et pertes) dans les cliniques qui lui sont attribuées pour s’assurer que les objectifs de…
Added 1 hour ago
Adjoint de bureau –Administrative Assistant
MDA
Saint-Bruno-de-Montarville, QC
Full-time
Interlocuteur principal pour les premiers secours, rondes quotidiennes, enregistrement des incidents, remontée des problèmes
Added 1 hour ago
Principal AI Engineer - Context - Agents and Context
Elastic
Canada
As a Principal AI Engineer, you own the improvement loop of this product end to end: how agents, automations and skills behave in production, how we observe them, how we evaluate them, and…
Added 2 hours ago
Diabetes Research Manager
University of British Columbia
Vancouver, BC · PHSA | BC Children's Hospital (BCCH)
$7,158.42 to $10,292.25 CAD / month
Full-time
In collaboration with Principal Investigators, lead and implement project proposals, translating program priorities into work plans and timelines
Added 2 hours ago
Manager, Digital Payments
Indigo Park Canada
Canada
Full-time

Confidential

Executive Personal Assistant

Victoria, BC, Canada

Pay: $75,000 to $90,000 CAD / year
Job type: Full-time
Apply by: Oct 22, 2026
Posting language: English
Posted: Sep 22, 2026

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Original job description

THE ROLE

Reporting directly to the Principal, this role provides comprehensive support across professional and personal matters, including calendar and correspondence management, household and vendor coordination, travel, and special projects.

The successful candidate will be highly organized, discreet and proactive, with the judgment to manage competing priorities independently and the flexibility to adapt as needs change.

This is a varied, high-trust role suited to an individual with a strong service orientation and a background in executive support, personal assistance or hospitality.

KEY ACCOUNTABILITIES

Calendar, Correspondence and Priority Management

Manage the Principal's calendar to ensure effective use of time, aligning appointments, events and commitments with priorities and preferences.
Manage correspondence and track critical priorities across professional and personal matters.
Maintain contact lists and key contact information to support efficient communication.

Document Preparation and Records

Prepare spreadsheets, memos, letters and reports in support of personal and business matters.
Maintain organized filing systems and ensure timely delivery of documentation to relevant parties.

Meeting and Event Coordination

Coordinate meetings and conference calls, including agendas, locations, attendee preparation and technology requirements (video conferencing, printing, scanning).
Plan and execute special events in coordination with staff and external stakeholders.

Travel Management

Plan and book domestic and international travel, including itineraries, logistics and contingency plans.
Prepare in-flight briefing materials and coordinate with the corporate flight operations team.

Household and Vendor Management

Oversee household operations, including staff coordination, maintenance and ad hoc projects.
Coordinate contracted service providers, including housekeeping, cooks, trades and contractors, and banking, accounting and legal professionals.
Ensure health, safety and wellness standards are maintained, including the appropriate use of organic, natural and other household products.
Assist with meal planning, preparation, service and clean-up as required.

Wardrobe Management

Maintain and organize the Principal's wardrobe in line with seasonal needs and upcoming events.
Coordinate cleaning, tailoring and wardrobe updates, and manage packing for travel and special occasions.

Pet Care

Manage care schedules for the household dogs, including feeding, grooming, exercise and veterinary appointments.
Coordinate with pet sitters, trainers and veterinary professionals as needed.
Support dog show activities, including registrations, logistics and accompanying the Principal.

Technology Support

Work with IT support to meet technology requirements and resolve technical issues proactively.
Manage access to online accounts, ensuring passwords and security protocols are handled appropriately.

Financial and Personal Support

Assist with personal budgeting and expense management.
Run errands and manage personal tasks as required.

Relationship Management and Continuous Improvement

Act as liaison between the Principal and internal and external contacts, supporting effective communication and relationships.
Recommend improvements to processes, communications and management systems to increase efficiency.
Support additional business or personal matters as required.

QUALIFICATIONS

Minimum five (5) years of experience as an Executive Assistant, Personal Assistant or Administrative Assistant, or in a hospitality or customer service role with transferable skills.
Post-secondary education in administration, hospitality or a related field is an asset.
Valid Class 5 driver's license, clean driver's abstract and a reliable vehicle.
Valid Canadian passport and the ability to travel domestically and internationally, including on short notice.
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Apple products; working knowledge of Zoom and Microsoft Teams.

SKILLS AND ATTRIBUTES

Maintains strict confidentiality and exercises discretion, diplomacy and sound judgment at all times.
Proactive and solutions-oriented, anticipating needs and resolving issues before they escalate.
Highly organized, with excellent time management and attention to detail; able to manage multiple priorities and meet deadlines.
Clear and concise written and verbal communicator, able to interact effectively with executives, staff and external stakeholders.
Composed under pressure, receptive to feedback and adaptable to changing personal and business needs.
Self-directed and comfortable working independently with minimal supervision.
Service-oriented, with a genuine affinity for animals.

WORKING CONDITIONS

This role is based in Victoria, BC.
Regular local travel throughout the day/week to various property locations across the Greater Victoria area.
On-call availability, including evenings, weekends, holidays and additional hours as required.
Domestic and international travel as required, including on short notice.

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More about this job

Responsibilities

The Executive Personal Assistant provides comprehensive professional and personal support, including calendar management, travel logistics, and household operations. The role also involves coordinating vendors, managing correspondence, and acting as a liaison for the Principal.

Requirements

Candidates must have at least five years of experience in executive support, personal assistance, or hospitality. A valid driver's license, a Canadian passport, and proficiency in Microsoft Office and Apple products are required.

Skills

Calendar Management
Correspondence Management
Travel Planning
Household Management
Vendor Coordination
Document Preparation
Meeting Coordination
Event Planning
Pet Care
Financial Support
Budgeting
Expense Management
Relationship Management
Microsoft Office
Apple Products
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Personal Assistant
Calendar Management
Travel Management
Household Operations
Vendor Management
Microsoft Office
Apple Products
Zoom
Microsoft Teams
Confidentiality
Logistics
Budgeting
Expense Management
Hospitality
Administrative Support
Communication
Time Management
Pet Care
Wardrobe Management

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