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Added 5 mins ago
CM
Operations Supervisor (Weekend Shift)
Carter Murray
Montreal, QC
- $90,000 to $105,000 CAD / year
- Full-time
Our client is seeking an Operations Supervisor to lead weekend shift production operations within a fast-paced manufacturing environment. This role is responsible for ensuring production…
Added 5 mins ago
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Legal Counsel (Brand, Community and Marketing)
lululemon
Vancouver, BC
- Full-time
This is a pivotal role for an experienced lawyer who will lead legal support for lululemon’s global collaborations program, with a North America focus. You will advise on the full…
Added 5 mins ago
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Staff Software Engineer - Open Source Data Platform (ODP)
Acceldata
Kitchener, ON
- Full-time
Lead root cause analysis for critical production issues and drive systemic improvements to prevent recurrence.
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Industrial Engineering Intern
Legrand
Mississauga, ON
- Full-time
The Industrial Engineering Intern will support the development and implementation of key industrialization initiatives at Power Busway. This role will assist with process mapping, time…
Added 5 mins ago
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Artificial Intelligence Consultant
SMARTFOX
Canada
- Full-time
Build proofs of concept and production pilots with Python and platforms such as Azure OpenAI, AWS Bedrock, Google Vertex AI, OpenAI, Anthropic, or Hugging Face
Added 5 mins ago
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Production Planner
Raytheon
Midland, ON
- Full-time
Coordinate closely with Supply Chain Management, procurement, and warehouse teams to ensure materials are available to support planned production.
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Manager, Government Funding & Incentives - Temporary 12 Months - Danone Canada
Danone
Boucherville, QC
- $72,000 to $110,000 CAD / year
- Full-time
Coordinate contributors and project stakeholders to support complete, accurate and competitive submissions.
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Technologist Sr, Manufacturing Engineering
Bombardier
Montreal, QC
- Full-time
Support the various production challenges and other services related to composite parts or metal bonding on a daily basis. You and your team will have to react to situations coming from…
Added 5 mins ago
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[VO2 Canada] - Développeuse.eur Java– Missions Ponctuelles
VO2 GROUP
Montreal, QC
- Full-time
Vous construisez des back-ends solides qui ne flanchent pas en production ? Vous aimez autant écrire du code propre que l’industrialiser jusqu’au déploiement ? Nos clients ont régulièrement…
Added 5 mins ago
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Power Platform Developer (Migration from SharePoint)
VectorVue
Canada
- Full-time
Write test cases and support user acceptance testing.
Added 5 mins ago
DR
Truss/EWP Design Manager
DMC Recruitment Group
AB · Edmonton, AB
- Full-time
…light commercial projects. You’ll work closely with sales, production, and customers to deliver accurate designs that move seamlessly from concept to…
Added 5 mins ago
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[VO2 Canada] - Développeuse.eur Fullstack IA– Missions Ponctuelles
VO2 GROUP
Montreal, QC
- Full-time
…applications d’intelligence artificielle qui tournent vraiment en production ? Nos clients ont régulièrement besoin de renforts pour concevoir, déployer et faire vivre leurs solutions IA,…
Added 5 mins ago
ED
Sr Software Developer (Lead) - EN 178
Export Development Canada | Exportation et développement Canada
Toronto, ON
- $96,557 to $128,743 CAD / year
- Full-time
At EDC, we support Canadian businesses to succeed globally. We provide the financial tools and expertise they need to explore new markets, reduce risks, all towards the goal of making…
Added 5 mins ago
ED
Sr Software Developer (Lead) - EN 178
Export Development Canada | Exportation et développement Canada
Calgary, AB
- $96,557 to $128,743 CAD / year
- Full-time
At EDC, we support Canadian businesses to succeed globally. We provide the financial tools and expertise they need to explore new markets, reduce risks, all towards the goal of making…
Added 5 mins ago
CL
Oracle Financial Consultant
Cloudious LLC
Toronto, ON
- Contract
3. Proficiency in Unix/Linux shell scripting for batch automation and operational support.
Added 5 mins ago
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Site Reliability Engineer
TechDoQuest
Calgary, AB
- Full-time
The Wealth Management Production Management Site Reliability Engineer position is a highly visible/critical role, which will be a team member of technical SMEs managing the stability and…
Added 5 mins ago
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Concepteur(trice) mécanique senior / Senior Mechanical Designer
Primero
Montreal, QC
- Full-time
…have to produce 2D drawings extracted from 3D models, but also support the team responsible for all drafting deliverables related to mechanical engineering. You will be required to make…
Added 5 mins ago
ED
Sr Software Developer (Lead) - EN 178
Export Development Canada | Exportation et développement Canada
Montreal, QC
- $96,557 to $128,743 CAD / year
- Full-time
At EDC, we support Canadian businesses to succeed globally. We provide the financial tools and expertise they need to explore new markets, reduce risks, all towards the goal of making…
Added 5 mins ago
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Business Planning Analyst
Confidential
Montreal, QC
- Full-time
…area is seeking a Business Analyst, Planning & Operations to support and optimize production planning, materials management, operational reporting, and continuous improvement…
Added 5 mins ago
PG
Senior Software Developer
PEER Group
Kitchener, ON
- $105,000 to $155,000 CAD / year
- Full-time
We are seeking a Senior Software Developer to join our Product Engineering Team and help create the next generation of high-performance, data-intensive applications used in semiconductor…
Added 5 mins ago
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Python Developer with core Banking and payment
VySystems
Toronto, ON
- Full-time
Ensure compliance with regulatory requirements and support audit certification efforts, including documenting systems for regulatory and internal audit purposes.
Added 5 mins ago
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Développeur(se) logiciel principal(e) C#/.NET
CGI
Montreal, QC
- Full-time
…développement logiciel, de l’architecture jusqu’au soutien en production. Elle évoluera dans un environnement technologique moderne, axé sur Azure, l’ingénierie logicielle, la performance…
Added 5 mins ago
M
Program Manager – Tool & Die Manufacturing
MicroAgility
Toronto, ON
- $80,000 to $100,000 CAD / year
- Full-time
Lead internal project kickoff meetings and coordinate activities across engineering, manufacturing, quality, and production teams.
Added 5 mins ago
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Commercial Sales Support Specialist - Temporary 12 Months - Danone Canada
Danone
Toronto, ON
- $60,000 to $75,000 CAD / year
- Full-time
As a Commercial Sales Support Specialist, you'll be a key player in our operations, supporting the Customer Business Team and Sales Planning Analyst. This role is essential for ensuring…
Added 5 mins ago
BC
Business System Analyst
BrainRidge Consulting
Toronto, ON
- Full-time
Support contact center platform implementations, upgrades, and migrations, including moves from on-premise platforms to cloud CCaaS (e.g. Genesys Cloud, NICE CXone, Amazon Connect, Five9,…

Confidential

Executive Assistant

Calgary, AB, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

Position Overview

Seeking a highly organized and proactive executive assistant to provide administrative support to one to three executives helping streamline operations and improve overall efficiency. Key responsibilities include:

Calendar & Communication Management: Manage the executive's schedule, ensuring efficient time management and prioritization of meetings. Serve as the primary point of contact for internal and external communications.
Expense Reporting: Preparing expense reports and ensure accuracy of client-related expenses.
Document Preparation & Review: Create client presentations and proposals. Prepare all production work associated with executing assignments from start to finish.
Meeting Coordination: Arrange and coordinate virtual meetings, global calls, and travel arrangements. Prepare agendas, take minutes, and follow up on action items.
Travel Arrangements: Plan and coordinate all travel arrangements, including booking flights, accommodations, and ground transportation. Prepare detailed itineraries.
Project Management: Oversee and manage special projects and initiatives. Track progress, prepare status reports, and ensure timely completion of tasks.
Stakeholder Relationship Management: Build and maintain relationships with key stakeholders, including senior executives, board members, and external partners.
Operational Efficiency: Identify opportunities to improve operational processes and procedures. Assist in the management of day-to-day operations to enhance overall efficiency.
Confidential Handling: Manage sensitive and confidential information with discretion and professionalism.
Reception Management: Provide front desk reception coverage one day per week.

Desired Qualifications

Two or more years of executive administrative assistant experience in a professional services environment, preferably supporting senior executives.
Ability to work in the office regularly, typically Tuesday–Thursday.
Excellent written and verbal communication skills.
Proficiency in Microsoft applications (Word, Outlook, PowerPoint, Excel).
Bachelors degree preferred but required.

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More about this job

Responsibilities

Provide administrative support to one to three executives by managing calendars, communications, expenses, documents, meetings, and travel. Coordinate projects and stakeholder relationships, improve operational processes, handle confidential information, and provide front desk coverage one day per week.

Requirements

Requires two or more years of executive administrative assistant experience in a professional services environment, preferably supporting senior executives, along with strong written and verbal communication skills and proficiency in Microsoft applications. A bachelor's degree is preferred but also described as required in the posting; regular office attendance, typically Tuesday through Thursday, is expected.

Skills

Calendar Management
Communication Management
Expense Reporting
Document Preparation
Presentation Development
Meeting Coordination
Travel Planning
Project Management
Process Improvement
Confidential Information Handling
Microsoft Word
Microsoft Outlook
Microsoft PowerPoint
Microsoft Excel
Written and Verbal Communication

Visa sponsorship

Not detected in the job text

Keywords

Executive Administrative Support
Calendar Management
Meeting Prioritization
Internal Communications
External Communications
Expense Reports
Client Expenses
Client Presentations
Proposals
Production Work
Virtual Meetings
Global Calls
Meeting Agendas
Meeting Minutes
Action Items
Travel Arrangements
Itineraries
Special Projects
Status Reports
Stakeholder Relationships
Senior Executives
Board Members
Operational Processes
Confidential Information
Front Desk Reception
Professional Services
Microsoft Word
Microsoft Outlook
Microsoft PowerPoint
Microsoft Excel

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