Find work in Canada.

357,283 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 8 mins ago
CO
Director, Health, Safety, & Organizational Resilience
City of Saint John
Saint John, NB
- Full-time
Added 8 mins ago
CO
Business Advisor
City of Saint John
Saint John, NB
- Full-time
The Business Advisor plays a key role in advancing the City of Saint John’s commitment to providing responsive, consistent and high-quality customer service.
Added 8 mins ago
CO
Manager, Digital Solutions
City of Saint John
Saint John, NB
- Full-time
…corporate systems - including major enterprise systems and other business applications - are reliable, secure, and aligned with strategic and operational…
Added 23 mins ago
CO
Application & Integration Technical Analyst
City of Saint John
Saint John, NB
- Full-time
…ensuring the reliability, scalability, and security of critical business systems. This role champions a portfolio of SaaS (i.e., cloud-based) and on-premise applications, modern ERP…
Added 23 mins ago
SM
Scheduler
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Two (2) year community college diploma in Business or Human Resources
Added 23 mins ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Bachelor's degree in Finance, Accounting, Business Administration, Health Administration, or a related field.
Added 23 mins ago
TI
Senior Full stack Developer
Themesoft Inc.
Toronto, ON
- Contract
…GitHub and GitHub Actions while mentoring peers and supporting business critical…
Added 23 mins ago
TI
OFSAA Data Integrator
Themesoft Inc.
Toronto, ON
- Contract
9. Collaborate with business analysts, functional teams, upstream application teams, and infrastructure teams to clarify requirements and resolve integration dependencies.
Added 53 mins ago
D
First Nations/Inuit/Métis Candidates: Consultant, Nation Building Advisory
Deloitte
Calgary, AB
- Full-time
…in the PAIR program from the Canadian Council for Indigenous Business, is integral to everything we do and is guided by our Reconciliation Action…
Added 53 mins ago
TC
Data Developer
Tata Consultancy Services
Toronto, ON
- $100,000 to $120,000 CAD / year
- Full-time
Analyze business and technical requirements and translate them into scalable data solutions.
Added 1 hour ago
KS
Temporary Sales Support Associate
kate spade new york
Vancouver, BC · Pacific Centre
- Part-time
Schedule: Ability to work a flexible schedule to meet business needs - including nights, weekends, peak busy season, and high-traffic retail days (including, but not limited to, public…
Added 1 hour ago
KS
Temporary Sales Associate
kate spade new york
Vancouver, BC · Pacific Centre
- Part-time
Maintain high energy on the floor, manage multiple customers, and adapt selling techniques to business needs.
Added 1 hour ago
PR
Provincial Manager, Atlantics
Pernod Ricard
NS
- Full-time
…friends every day, and realizing our potential as people and as a…
Added 1 hour ago
HR
Cook
Holt Renfrew
Montreal, QC
- Full-time
Added 1 hour ago
AI
Account Executive (Entry Level)
Avantier Inc.
Toronto, ON
- Full-time
Sales internship, customer service experience, retail, or business experience
Added 1 hour ago
C
Temporary Sales Support Associate
Coach
Edmonton, AB
- Part-time
Schedule: Ability to work a flexible schedule to meet business needs - including nights, weekends, peak busy season, and high-traffic retail days (including, but not limited to, public…
Added 1 hour ago
BR
Management consulting service manager
BEST ROYAL CONSULTING
Burnaby, BC
- $54 to $82 CAD / hour
- Full-time
- Hybrid
Evaluate the operations of establishments that provide services to business
Added 1 hour ago
Contract Manager - 18 Months
Store Support
Brampton, ON
…responsibility for this role is to successfully understand the business needs, draft and negotiate contracts for Goods/Services. The Contract Manager should ensure his/her drafting skills…
Added 1 hour ago
OF
Passionate Fitness Professional - Coach
Orangetheory Fitness 10023
Mississauga, ON
- $25 to $55 CAD / hour
- Part-time
…environment free of discrimination and harassment. All employment and business decisions at Orangetheory Fitness are based on business needs, job requirements, and individual…
Added 1 hour ago
CP
Weekend Snapdragon Sales and Training Expert (Canada)
Channel Partners
Edmonton, AB
- Part-time
…process and may vary based on individual qualifications and business needs. All compensation will comply with applicable federal, state, and local minimum wage laws and…
Added 1 hour ago
VE
Business strategy manager
Volta Energy Solutions Canada Inc.
Brossard, QC · Granby, QC
- $130,000 to $180,000 CAD / year
- Full-time
- On-site
Evaluate the operations of establishments that provide services to business
Added 1 hour ago
R|
Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…role will be dedicated to supporting the development of a new Business of Science initiative focused on research valorization and commercialization, including the coordination of a…
Added 1 hour ago
R|
Clinical Trial Financial Control Analyst, Oncology Portfolio
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Added 1 hour ago
R|
Animal Resources Division Manager – Montreal General Hospital Site
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Elaborate and formulate strategic business plans
Added 1 hour ago
R|
Accounts Receivable Analyst
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Field of study: Accounting, Finance, Business Administration, or a related field.

Confidential

Executive Personal Assistant

Victoria, BC, Canada

$70,000 to $85,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $85,000 CAD / year
Job type: Full-time
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

THE ROLE

Reporting directly to the Principal, this role provides comprehensive support across professional and personal matters, including calendar and correspondence management, property, garden and grounds oversight, staff and contractor management, payroll, household and vendor coordination, travel, and special projects.

The successful candidate will be highly organized, discreet and proactive, with the judgment to manage competing priorities independently, the flexibility to adapt as needs change, and a genuine love of large-breed dogs.

This is a varied, high-trust and hands-on role suited to an individual who is happy to roll up their sleeves and get their hands dirty, with a strong service orientation and a background in executive support, estate or property management, personal assistance or hospitality.

KEY ACCOUNTABILITIES

Calendar, Correspondence and Priority Management

Manage the Principal's calendar to ensure effective use of time, aligning appointments, events and commitments with priorities and preferences.
Manage correspondence and track critical priorities across professional and personal matters.
Maintain contact lists and key contact information to support efficient communication.

Document Preparation and Records

Prepare spreadsheets, memos, letters and reports in support of personal and business matters.
Maintain organized filing systems and ensure timely delivery of documentation to relevant parties.

Meeting and Event Coordination

Coordinate meetings and conference calls, including agendas, locations, attendee preparation and technology requirements (video conferencing, printing, scanning).
Plan and execute special events in coordination with staff and external stakeholders.

Travel Management

Plan and book domestic and international travel, including itineraries, logistics and contingency plans.
Prepare in-flight briefing materials and coordinate with the corporate flight operations team.

Household and Vendor Management

Oversee household operations, including staff coordination, maintenance and ad hoc projects, and ensure health, safety and wellness standards are maintained, including the appropriate use of organic, natural and other household products.
Coordinate contracted service providers, including housekeeping, cooks, trades and contractors, and banking, accounting and legal professionals.

Property, Garden and Grounds Management

Oversee the day-to-day management and upkeep of the residence and multiple properties, including maintenance, repairs, capital projects and seasonal preparation.
Manage the care and development of extensive gardens and grounds, working hands-on alongside gardeners and landscapers as needed.
Plan and maintain a master property calendar, including scheduled maintenance, seasonal garden programs, inspections, contractor bookings and service renewals.
Pitch in on outdoor and property tasks as needed, from garden work to minor upkeep.

Contractor and Staff Management

Source, engage and supervise contractors and trades, including scoping work, obtaining quotes, scheduling, monitoring quality and timelines, and approving invoices.
Lead, schedule and support household and property staff, including recruitment, onboarding, task assignment and performance follow-up.
Process payroll for household and property staff, including tracking hours, managing timesheets and coordinating with the accountant on remittances and year-end reporting.
Maintain staff schedules, vacation coverage and contractor records to ensure seamless continuity of service.

Wardrobe Management

Maintain and organize the Principal's wardrobe in line with seasonal needs and upcoming events.
Coordinate cleaning, tailoring and wardrobe updates, and manage packing for travel and special occasions.

Pet Care

Manage care schedules for the household's large dogs, including feeding, grooming, exercise and veterinary appointments.
Coordinate with pet sitters, trainers and veterinary professionals as needed.
Support dog show activities, including registrations, logistics and accompanying the Principal.

Technology Support

Work with IT support to meet technology requirements and resolve technical issues proactively.
Manage access to online accounts, ensuring passwords and security protocols are handled appropriately.

Financial and Personal Support

Assist with personal budgeting and expense management.
Run errands and manage personal tasks as required.

Relationship Management and Continuous Improvement

Act as liaison between the Principal and internal and external contacts, supporting effective communication and relationships.
Recommend improvements to processes, communications and management systems to increase efficiency.
Support additional business or personal matters as required.

QUALIFICATIONS

Minimum five (5) years of experience as an Executive Assistant, Personal Assistant or Administrative Assistant, or in a hospitality or customer service role with transferable skills.
Demonstrated experience in estate or property management, including payroll, calendaring, people management and contractor management.
Background in large-scale gardening, landscaping or grounds management is a strong asset.
Post-secondary education in administration, hospitality or a related field is an asset.
Valid Class 5 driver's license, clean driver's abstract and a reliable vehicle.
Valid Canadian passport and the ability to travel domestically and internationally, including on short notice.
Advanced proficiency with standard office technology, software and devices.

SKILLS AND ATTRIBUTES

Maintains strict confidentiality and exercises discretion, diplomacy and sound judgment at all times.
Proactive and solutions-oriented, anticipating needs and resolving issues before they escalate.
Highly organized, with excellent time management and attention to detail; able to manage multiple priorities and meet deadlines.
Clear and concise written and verbal communicator, able to interact effectively with executives, staff and external stakeholders.
Composed under pressure, receptive to feedback and adaptable to changing personal and business needs.
Self-directed and comfortable working independently with minimal supervision.
Hands-on and willing to get their hands dirty; comfortable with physical and outdoor work in all seasons.
Confident leading people and managing contractors, holding them accountable to quality, budget and timelines.
Service-oriented, with a genuine affinity for animals and confidence handling large dogs.

WORKING CONDITIONS

This role is based in Victoria, BC.
Regular local travel throughout the day/week to various property locations across the Greater Victoria area.
Physical, hands-on work, including garden and property tasks, outdoors and in varying weather.
A large dog-friendly household; candidates must be comfortable around large dogs.
On-call availability, including evenings, weekends, holidays and additional hours as required.
Domestic and international travel as required, including on short notice.

Apply About employer

More about this job

Responsibilities

Provide comprehensive professional and personal support to the Principal, including calendar and correspondence management, travel, events, records, errands, and personal finances. Oversee household staff, payroll, vendors, properties, gardens, wardrobe, and large-dog care while coordinating contractors and supporting continuous improvement.

Requirements

Requires at least five years of experience in executive, personal, or administrative assistance, hospitality, or customer service, with demonstrated estate or property management experience that includes payroll, calendaring, people management, and contractor management. Candidates need a valid Class 5 driver's license, clean driving record, reliable vehicle, Canadian passport, advanced office technology skills, and the ability to travel; large-scale gardening or grounds management experience and relevant post-secondary education are assets.

Skills

Executive Support
Personal Assistance
Calendar Management
Correspondence Management
Property Management
Estate Management
Contractor Management
Staff Supervision
Payroll Processing
Travel Coordination
Event Planning
Gardening And Grounds Management
Household Management
Confidentiality And Discretion
Large Dog Care
Microsoft Office And Technology Proficiency

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Personal Assistant
Administrative Assistant
Estate Management
Property Management
Calendar Management
Correspondence Management
Payroll
Timesheets
Contractor Management
Staff Recruitment
Staff Onboarding
Performance Follow-Up
Travel Management
Event Coordination
Household Operations
Garden Management
Landscaping
Grounds Management
Vendor Coordination
Wardrobe Management
Large Dog Care
Veterinary Appointments
Dog Shows
Technology Support
Online Account Security
Expense Management
Class 5 Driver's License
Canadian Passport
Health And Safety

Report this job