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Added 2 mins ago
RH
Director of Finance
Robert Half
AB · Alberta, Canada
- Full-time
Serve as a trusted advisor to executive leadership, translating financial and operational performance into actionable business insights.
Added 2 mins ago
RP
Account Manager
RECRUITMENT PARTNERS INC.
AB · Edmonton, AB
- Full-time
Our client is seeking an Account Manager to drive revenue growth through new business development and strategic account management. This role is responsible for identifying new…
Added 3 mins ago
S
Customer Success Manager
Salesforce
Toronto, ON · Canada - Toronto
- Full-time
Develop and maintain strong relationships at key stakeholder levels, including cultivating executive-level relationships within customer IT and business leadership.
Added 32 mins ago
C
Program Manager - Retail Technology
Cogniify
Vancouver, BC
- $175,000 to $183,000 CAD / year
- Full-time
Work closely with retail business, product, research and IT stakeholders across Vancouver, Seattle and Portland, as well as an offshore development team in India.
Added 33 mins ago
PB
Senior SEO Strategist
Powered by search
Remote, Canada
- Full-time
- Remote
We're looking for an SEO Strategist who can lead client conversations, turn SEO complexity into clear business recommendations, and confidently explain what matters, why it matters, and…
Added 1 hour ago
K
Senior Manager, Transaction Services
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Vancouver, BC
- Full-time
…challenges. Here, you can build momentum that reaches beyond our business, develop skills for the future, and take ownership of your career with support at every stage. Join a firm where…
Added 3 hours ago
HR
Software Analyst Intern (Winter 2027, 8-12months)
Hitachi Rail
Toronto, ON
- $23 to $30 CAD / hour
- Full-time
"Ask Me Anything" with the Executive Committee
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B2B Sales Executive
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NB · New Brunswick, Canada
- Full-time
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Added 3 hours ago
IC
Retail Strategy Leader - Global Consumer and Gaming Marketing
Intel Corporation
Toronto, ON · CAN - - Toronto
- Full-time
…execution. The role drives retail marketing alignment, supports the development of scalable programs and playbooks, and partners closely with regional retail marketers and retail account…
Added 3 hours ago
ZL
[SCFD2MWC] AI Architect
ZettaMine Labs Pvt. Ltd.
Canada
- Full-time
…and Customer Servicing. The architect will work closely with business, risk, and technology…
Added 3 hours ago
C
Senior Product Line Manager
Confidential
Ottawa, ON
- Full-time
…that combines technology leadership, customer engagement, and business…
Added 4 hours ago
FH
VP of Design
Fashion Heaven Inc.
Toronto, ON
- Full-time
We are hiring a VP of Design & Product Development based in Toronto to lead the product vision at a premium Canadian outdoor lifestyle brand with a cult following.
Added 4 hours ago
HT
Mechanical Designer (Fluidpower)
Husky Technologies
Bolton, ON
- Full-time
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Added 4 hours ago
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Product Development Engineer
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- Full-time
Our Development Engineering team is looking to hire an experienced Product Development Engineer. The successful candidate will lead the technical development of packaging products working…
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VP, Accounting & Controllership (Husky)
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Added 5 hours ago
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Account Executive - Public Sector
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- Full-time
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10 years of experience in partner management, business development, or sales.
Added 6 hours ago
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Meet with Executive Chef to review schedules, assignments, anticipated business levels, changes and other information pertinent to the job performance.
Added 7 hours ago
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Director of Product
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- Full-time
We’re looking for a Director of Product to lead a significant product area within our Canadian fintech business.
Added 8 hours ago
SM
Manager, Finance, Performance & Analytics
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- Full-time
As a strategic partner to clinical, operational, and executive leaders, the Manager delivers financial and operational insights that support organizational performance, resource…
Added 9 hours ago
HR
Electrical Component Engineering Intern (Fall 2026 or Winter 2027)
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Toronto, ON
- $23 to $30 CAD / hour
- Full-time
“Ask Me Anything” with the Executive Committee
Added 10 hours ago
HT
Mechanical Designer (Fluidpower)
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM offers a wealth of opportunity for personal growth and development. Most importantly, Husky Technologies TM offers an opportunity to work with – and be challenged by –…
Added 10 hours ago
HT
VP, Accounting & Controllership (Husky)
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM offers a wealth of opportunity for personal growth and development. Most importantly, Husky Technologies TM offers an opportunity to work with – and be challenged by –…
Added 10 hours ago
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Product Development Engineer
Husky Technologies
Bolton, ON
- Full-time
Our Development Engineering team is looking to hire an experienced Product Development Engineer. The successful candidate will lead the technical development of packaging products working…
Added 10 hours ago
UO
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- Full-time
Coordinates the development, maintenance, and execution of competency-based assessment strategies and activities (e.g. EPA) in close collaboration with the Clerkship Directors and the…

Confidential

Executive Personal Assistant

Victoria, BC, Canada

$70,000 to $85,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $85,000 CAD / year
Job type: Full-time
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

THE ROLE

Reporting directly to the Principal, this role provides comprehensive support across professional and personal matters, including calendar and correspondence management, property, garden and grounds oversight, staff and contractor management, payroll, household and vendor coordination, travel, and special projects.

The successful candidate will be highly organized, discreet and proactive, with the judgment to manage competing priorities independently, the flexibility to adapt as needs change, and a genuine love of large-breed dogs.

This is a varied, high-trust and hands-on role suited to an individual who is happy to roll up their sleeves and get their hands dirty, with a strong service orientation and a background in executive support, estate or property management, personal assistance or hospitality.

KEY ACCOUNTABILITIES

Calendar, Correspondence and Priority Management

Manage the Principal's calendar to ensure effective use of time, aligning appointments, events and commitments with priorities and preferences.
Manage correspondence and track critical priorities across professional and personal matters.
Maintain contact lists and key contact information to support efficient communication.

Document Preparation and Records

Prepare spreadsheets, memos, letters and reports in support of personal and business matters.
Maintain organized filing systems and ensure timely delivery of documentation to relevant parties.

Meeting and Event Coordination

Coordinate meetings and conference calls, including agendas, locations, attendee preparation and technology requirements (video conferencing, printing, scanning).
Plan and execute special events in coordination with staff and external stakeholders.

Travel Management

Plan and book domestic and international travel, including itineraries, logistics and contingency plans.
Prepare in-flight briefing materials and coordinate with the corporate flight operations team.

Household and Vendor Management

Oversee household operations, including staff coordination, maintenance and ad hoc projects, and ensure health, safety and wellness standards are maintained, including the appropriate use of organic, natural and other household products.
Coordinate contracted service providers, including housekeeping, cooks, trades and contractors, and banking, accounting and legal professionals.

Property, Garden and Grounds Management

Oversee the day-to-day management and upkeep of the residence and multiple properties, including maintenance, repairs, capital projects and seasonal preparation.
Manage the care and development of extensive gardens and grounds, working hands-on alongside gardeners and landscapers as needed.
Plan and maintain a master property calendar, including scheduled maintenance, seasonal garden programs, inspections, contractor bookings and service renewals.
Pitch in on outdoor and property tasks as needed, from garden work to minor upkeep.

Contractor and Staff Management

Source, engage and supervise contractors and trades, including scoping work, obtaining quotes, scheduling, monitoring quality and timelines, and approving invoices.
Lead, schedule and support household and property staff, including recruitment, onboarding, task assignment and performance follow-up.
Process payroll for household and property staff, including tracking hours, managing timesheets and coordinating with the accountant on remittances and year-end reporting.
Maintain staff schedules, vacation coverage and contractor records to ensure seamless continuity of service.

Wardrobe Management

Maintain and organize the Principal's wardrobe in line with seasonal needs and upcoming events.
Coordinate cleaning, tailoring and wardrobe updates, and manage packing for travel and special occasions.

Pet Care

Manage care schedules for the household's large dogs, including feeding, grooming, exercise and veterinary appointments.
Coordinate with pet sitters, trainers and veterinary professionals as needed.
Support dog show activities, including registrations, logistics and accompanying the Principal.

Technology Support

Work with IT support to meet technology requirements and resolve technical issues proactively.
Manage access to online accounts, ensuring passwords and security protocols are handled appropriately.

Financial and Personal Support

Assist with personal budgeting and expense management.
Run errands and manage personal tasks as required.

Relationship Management and Continuous Improvement

Act as liaison between the Principal and internal and external contacts, supporting effective communication and relationships.
Recommend improvements to processes, communications and management systems to increase efficiency.
Support additional business or personal matters as required.

QUALIFICATIONS

Minimum five (5) years of experience as an Executive Assistant, Personal Assistant or Administrative Assistant, or in a hospitality or customer service role with transferable skills.
Demonstrated experience in estate or property management, including payroll, calendaring, people management and contractor management.
Background in large-scale gardening, landscaping or grounds management is a strong asset.
Post-secondary education in administration, hospitality or a related field is an asset.
Valid Class 5 driver's license, clean driver's abstract and a reliable vehicle.
Valid Canadian passport and the ability to travel domestically and internationally, including on short notice.
Advanced proficiency with standard office technology, software and devices.

SKILLS AND ATTRIBUTES

Maintains strict confidentiality and exercises discretion, diplomacy and sound judgment at all times.
Proactive and solutions-oriented, anticipating needs and resolving issues before they escalate.
Highly organized, with excellent time management and attention to detail; able to manage multiple priorities and meet deadlines.
Clear and concise written and verbal communicator, able to interact effectively with executives, staff and external stakeholders.
Composed under pressure, receptive to feedback and adaptable to changing personal and business needs.
Self-directed and comfortable working independently with minimal supervision.
Hands-on and willing to get their hands dirty; comfortable with physical and outdoor work in all seasons.
Confident leading people and managing contractors, holding them accountable to quality, budget and timelines.
Service-oriented, with a genuine affinity for animals and confidence handling large dogs.

WORKING CONDITIONS

This role is based in Victoria, BC.
Regular local travel throughout the day/week to various property locations across the Greater Victoria area.
Physical, hands-on work, including garden and property tasks, outdoors and in varying weather.
A large dog-friendly household; candidates must be comfortable around large dogs.
On-call availability, including evenings, weekends, holidays and additional hours as required.
Domestic and international travel as required, including on short notice.

Apply About employer

More about this job

Responsibilities

Provide comprehensive professional and personal support to the Principal, including calendar and correspondence management, travel, events, records, errands, and personal finances. Oversee household staff, payroll, vendors, properties, gardens, wardrobe, and large-dog care while coordinating contractors and supporting continuous improvement.

Requirements

Requires at least five years of experience in executive, personal, or administrative assistance, hospitality, or customer service, with demonstrated estate or property management experience that includes payroll, calendaring, people management, and contractor management. Candidates need a valid Class 5 driver's license, clean driving record, reliable vehicle, Canadian passport, advanced office technology skills, and the ability to travel; large-scale gardening or grounds management experience and relevant post-secondary education are assets.

Skills

Executive Support
Personal Assistance
Calendar Management
Correspondence Management
Property Management
Estate Management
Contractor Management
Staff Supervision
Payroll Processing
Travel Coordination
Event Planning
Gardening And Grounds Management
Household Management
Confidentiality And Discretion
Large Dog Care
Microsoft Office And Technology Proficiency

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Personal Assistant
Administrative Assistant
Estate Management
Property Management
Calendar Management
Correspondence Management
Payroll
Timesheets
Contractor Management
Staff Recruitment
Staff Onboarding
Performance Follow-Up
Travel Management
Event Coordination
Household Operations
Garden Management
Landscaping
Grounds Management
Vendor Coordination
Wardrobe Management
Large Dog Care
Veterinary Appointments
Dog Shows
Technology Support
Online Account Security
Expense Management
Class 5 Driver's License
Canadian Passport
Health And Safety

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