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Added 26 mins ago
NL
S2627-80 Educational Assistant - Aurora Middle School and J.A. Williams High School
Northern Lights Public Schools
Bonnyville, AB
- Full-time
S2627-80 Educational Assistant - Aurora Middle School & J.A. Williams High School
Added 26 mins ago
NL
Administrative Assistant, Information Technology
Nanaimo Ladysmith Public Schools - School District 68
Nanaimo, BC
- Full-time
Nanaimo Ladysmith Public Schools (NLPS) is seeking an organized, resourceful, Administrative Assistant to support our Information Technology Department. Reporting to the Director of…
Added 1 hour ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 3 hours ago
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Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 4 hours ago
YC
Marketing assistant
Your Choice Moblie Ltd.
St. Albert, AB
- From $36 CAD / hour
- Full-time
- On-site
Gather, research and prepare communications material
Added 4 hours ago
MA
Access and Events Assistant
Mount Allison University
Sackville, NB
- Full-time
The Access and Events Assistant works closely with the full-time staff of the Owens Art Gallery and plays a vital role supporting access initiatives and public events at the Gallery. This…
Added 4 hours ago
S
Stage Experience Lead - Full Time
Sephora
Toronto, ON · Ontario, ON
- $22.2 to $26.1 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 4 hours ago
MS
Executive Assistant
Marberg Staffing
Toronto, ON
- $45 to $50 CAD / hour
- Temporary
Executive Assistant to C-Level Executive, Canadian office of international advisory firm client, downtown Toronto.
Added 5 hours ago
MH
Occupational Therapy Assistant - Panorama
Monarch House
Panorama, BC
- Part-time
As an Occupational Therapy Assistant (OTA) at Monarch House your primary responsibility is implementing interventions for children and youth with autism spectrum disorder or other…
Added 6 hours ago
Project Coordinator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
…and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint…
Added 6 hours ago
BS
Head Office Administrative Coordinator
Bento Sushi
Richmond Hill, ON
- $50,000 to $55,000 CAD / year
- Full-time
Manage and support internal communications, company announcements, employee engagement initiatives, and corporate reporting activities.
Added 7 hours ago
Assistant Marketing Manager, Häagen-Dazs
Nestle Operational Services Worldwide SA
Toronto, ON · North York, ON
As Assistant Marketing Manager, Häagen-Dazs, you’ll play a meaningful role in shaping how one of the world’s most iconic premium brands shows up in Canada. This is a hands-on brand role…
Added 8 hours ago
M
Electronics Inspector
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
…and more than 450 missions, MDA Space is a global leader in communications satellites, Earth and space observation, and space exploration and infrastructure. The MDA Space team of more than…
Added 9 hours ago
RP
Marketing Assistant
Roylo Partners
Toronto, ON
- Full-time
We’re hiring a full-time Marketing Assistant in Toronto, ON to support promotional campaigns, coordinate marketing activities, and help keep projects moving from the planning stage through…
Added 11 hours ago
B
Director & Assistant Market Leader, Private Wealth
BMO
Toronto, ON · FCP
- Full-time
The Director & Assistant Market Leader supports the organization’s growth objectives by enhancing profitability, market share and loyalty of the assigned Private Wealth branch / market with…
Added 12 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under construction and will include…
Added 12 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under construction and will include…
Added 12 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under construction and will include…
Added 13 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 14 hours ago
FU
Assistant Coach, Track and Field – Throws
Felician University School of Arts & Sciences
Field, BC
- Internship
Part-Time Assistant Coach, Track and Field – Throws
Added 14 hours ago
A
Parajuriste***Paralegal
Aliaxis
CA - IDS - Office
- Full-time
Added 14 hours ago
IG
Parajuriste***Paralegal
IPEX Group
CA - IDS - Office
- Full-time
Added 16 hours ago
Assistant Store Manager
Rogers Communications
Toronto, ON · Scarborough, ON
Added 16 hours ago
OH
Case Management Assistant
Olathe Health
Pavilion 1, BC
- Full-time
The Case Management Assistant works under the direction of the Social Work Manager in Case Management, the Case Management Assistant (CMA) has responsibility to provide care/service safely…
Added 16 hours ago
F
Executive Assistant/ Inside -Outside Sales Rep
FASTSIGNS®
Langley (District), BC · Langley, BC
- Full-time
Company Description FASTSIGNS® is a visual communications and signage partner that helps organizations of all sizes improve business visibility through signs, graphics, printing,…

Confidential

Executive Personal Assistant

Victoria, BC, Canada

$70,000 to $85,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $85,000 CAD / year
Job type: Full-time
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

THE ROLE

Reporting directly to the Principal, this role provides comprehensive support across professional and personal matters, including calendar and correspondence management, property, garden and grounds oversight, staff and contractor management, payroll, household and vendor coordination, travel, and special projects.

The successful candidate will be highly organized, discreet and proactive, with the judgment to manage competing priorities independently, the flexibility to adapt as needs change, and a genuine love of large-breed dogs.

This is a varied, high-trust and hands-on role suited to an individual who is happy to roll up their sleeves and get their hands dirty, with a strong service orientation and a background in executive support, estate or property management, personal assistance or hospitality.

KEY ACCOUNTABILITIES

Calendar, Correspondence and Priority Management

Manage the Principal's calendar to ensure effective use of time, aligning appointments, events and commitments with priorities and preferences.
Manage correspondence and track critical priorities across professional and personal matters.
Maintain contact lists and key contact information to support efficient communication.

Document Preparation and Records

Prepare spreadsheets, memos, letters and reports in support of personal and business matters.
Maintain organized filing systems and ensure timely delivery of documentation to relevant parties.

Meeting and Event Coordination

Coordinate meetings and conference calls, including agendas, locations, attendee preparation and technology requirements (video conferencing, printing, scanning).
Plan and execute special events in coordination with staff and external stakeholders.

Travel Management

Plan and book domestic and international travel, including itineraries, logistics and contingency plans.
Prepare in-flight briefing materials and coordinate with the corporate flight operations team.

Household and Vendor Management

Oversee household operations, including staff coordination, maintenance and ad hoc projects, and ensure health, safety and wellness standards are maintained, including the appropriate use of organic, natural and other household products.
Coordinate contracted service providers, including housekeeping, cooks, trades and contractors, and banking, accounting and legal professionals.

Property, Garden and Grounds Management

Oversee the day-to-day management and upkeep of the residence and multiple properties, including maintenance, repairs, capital projects and seasonal preparation.
Manage the care and development of extensive gardens and grounds, working hands-on alongside gardeners and landscapers as needed.
Plan and maintain a master property calendar, including scheduled maintenance, seasonal garden programs, inspections, contractor bookings and service renewals.
Pitch in on outdoor and property tasks as needed, from garden work to minor upkeep.

Contractor and Staff Management

Source, engage and supervise contractors and trades, including scoping work, obtaining quotes, scheduling, monitoring quality and timelines, and approving invoices.
Lead, schedule and support household and property staff, including recruitment, onboarding, task assignment and performance follow-up.
Process payroll for household and property staff, including tracking hours, managing timesheets and coordinating with the accountant on remittances and year-end reporting.
Maintain staff schedules, vacation coverage and contractor records to ensure seamless continuity of service.

Wardrobe Management

Maintain and organize the Principal's wardrobe in line with seasonal needs and upcoming events.
Coordinate cleaning, tailoring and wardrobe updates, and manage packing for travel and special occasions.

Pet Care

Manage care schedules for the household's large dogs, including feeding, grooming, exercise and veterinary appointments.
Coordinate with pet sitters, trainers and veterinary professionals as needed.
Support dog show activities, including registrations, logistics and accompanying the Principal.

Technology Support

Work with IT support to meet technology requirements and resolve technical issues proactively.
Manage access to online accounts, ensuring passwords and security protocols are handled appropriately.

Financial and Personal Support

Assist with personal budgeting and expense management.
Run errands and manage personal tasks as required.

Relationship Management and Continuous Improvement

Act as liaison between the Principal and internal and external contacts, supporting effective communication and relationships.
Recommend improvements to processes, communications and management systems to increase efficiency.
Support additional business or personal matters as required.

QUALIFICATIONS

Minimum five (5) years of experience as an Executive Assistant, Personal Assistant or Administrative Assistant, or in a hospitality or customer service role with transferable skills.
Demonstrated experience in estate or property management, including payroll, calendaring, people management and contractor management.
Background in large-scale gardening, landscaping or grounds management is a strong asset.
Post-secondary education in administration, hospitality or a related field is an asset.
Valid Class 5 driver's license, clean driver's abstract and a reliable vehicle.
Valid Canadian passport and the ability to travel domestically and internationally, including on short notice.
Advanced proficiency with standard office technology, software and devices.

SKILLS AND ATTRIBUTES

Maintains strict confidentiality and exercises discretion, diplomacy and sound judgment at all times.
Proactive and solutions-oriented, anticipating needs and resolving issues before they escalate.
Highly organized, with excellent time management and attention to detail; able to manage multiple priorities and meet deadlines.
Clear and concise written and verbal communicator, able to interact effectively with executives, staff and external stakeholders.
Composed under pressure, receptive to feedback and adaptable to changing personal and business needs.
Self-directed and comfortable working independently with minimal supervision.
Hands-on and willing to get their hands dirty; comfortable with physical and outdoor work in all seasons.
Confident leading people and managing contractors, holding them accountable to quality, budget and timelines.
Service-oriented, with a genuine affinity for animals and confidence handling large dogs.

WORKING CONDITIONS

This role is based in Victoria, BC.
Regular local travel throughout the day/week to various property locations across the Greater Victoria area.
Physical, hands-on work, including garden and property tasks, outdoors and in varying weather.
A large dog-friendly household; candidates must be comfortable around large dogs.
On-call availability, including evenings, weekends, holidays and additional hours as required.
Domestic and international travel as required, including on short notice.

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More about this job

Responsibilities

Provide comprehensive professional and personal support to the Principal, including calendar and correspondence management, travel, events, records, errands, and personal finances. Oversee household staff, payroll, vendors, properties, gardens, wardrobe, and large-dog care while coordinating contractors and supporting continuous improvement.

Requirements

Requires at least five years of experience in executive, personal, or administrative assistance, hospitality, or customer service, with demonstrated estate or property management experience that includes payroll, calendaring, people management, and contractor management. Candidates need a valid Class 5 driver's license, clean driving record, reliable vehicle, Canadian passport, advanced office technology skills, and the ability to travel; large-scale gardening or grounds management experience and relevant post-secondary education are assets.

Skills

Executive Support
Personal Assistance
Calendar Management
Correspondence Management
Property Management
Estate Management
Contractor Management
Staff Supervision
Payroll Processing
Travel Coordination
Event Planning
Gardening And Grounds Management
Household Management
Confidentiality And Discretion
Large Dog Care
Microsoft Office And Technology Proficiency

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Personal Assistant
Administrative Assistant
Estate Management
Property Management
Calendar Management
Correspondence Management
Payroll
Timesheets
Contractor Management
Staff Recruitment
Staff Onboarding
Performance Follow-Up
Travel Management
Event Coordination
Household Operations
Garden Management
Landscaping
Grounds Management
Vendor Coordination
Wardrobe Management
Large Dog Care
Veterinary Appointments
Dog Shows
Technology Support
Online Account Security
Expense Management
Class 5 Driver's License
Canadian Passport
Health And Safety

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