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Added 12 mins ago
R
Boutique Director-Vancouver
Richemont
Vancouver, BC
- Full-time
Reporting to the Regional AVP, you will be responsible for the successful management and enhancement of their boutique, with the main objective of developing sales, growing the sales team,…
Added 12 mins ago
IF
Account Specialist 1
iA Financial Group
Vancouver, BC
- Full-time
…1, you will play a key role in the day-to-day operations of financial administration to ensure the business and corporate deadlines are met, keeping in line with regulatory compliance as…
Added 12 mins ago
CO
Senior Manager, Sales- Discover Payment Network
Capital One
Toronto, ON
- Full-time
Reporting into the Director, Sales, This role is responsible for accelerating acceptance growth through direct merchant acquisition within target verticals in Canada. This role focuses on…
Added 12 mins ago
CO
Director, Sales- Discover Payment Network
Capital One
Toronto, ON
- Full-time
Reporting to the VP, this Director will play a pivotal role in building and expanding Discover Global Network acceptance across Canada, driving the growth of the network's merchant…
Added 18 mins ago
Ecosystem Development Specialist
Innovation and New Technology
Winnipeg, MB
…work plans, timelines, deliverables, documentation, and status…
Added 20 mins ago
Sr. Infrastructure Analyst
Public Service Delivery
Winnipeg, MB
Experience managing complex capital infrastructure projects or strategic initiatives, including contract and agreement management, and reporting requirements.
Added 22 mins ago
Mileage and Insurance Coordinator
Public Service Delivery
Winnipeg, MB
…service expertise to ensure the effective delivery of mileage reporting and vehicle insurance services while supporting the responsible management of government fleet assets. To be…
Added 25 mins ago
J&
Senior Finance Manager, Surgery Canada
Johnson & Johnson
Markham, ON
- Full-time
Purpose: The Senior Manager – Surgery is the lead financial partner for Canada in the Americas region. The role has responsibility to deliver enterprise‑level impact through strategic…
Added 25 mins ago
RD
Software Developer & IT Systems Specialist
Randstad Digital
Milton, ON
- $80,000 to $100,000 CAD / year
- Full-time
Our client is seeking a highly adaptable, hands-on Software Developer & IT Systems Specialist to join our team in Milton. In this dynamic role, approximately 60% of your time will be…
Added 25 mins ago
BM
General Manager/COO, Whitevale Golf Club
BoardRoom magazine
Pickering, ON
- Full-time
…Whitevale Golf Club’s strategic and operational priorities. Reporting to the Board of Directors, the GM/COO oversees all aspects of Club operations and ensures delivery of a consistent,…
Added 25 mins ago
SR
Manager, 2027 Grey Cup (Term)
Saskatchewan Roughrider Football Club Inc.
Regina, SK
- Full-time
Reporting to the Director, 2027 Grey Cup, this role is responsible for supporting the planning, coordination, and execution of festival operations, venues, and event delivery. This role…
Added 25 mins ago
CO
Manager, Capital & Corporate Finance
City of Grande Prairie
Grande Prairie, AB
- Full-time
Reporting to the Director, Financial Management, the Manager, Capital & Corporate Finance, provides strategic leadership and oversight for the City’s corporate asset management program,…
Added 25 mins ago
OB
Investment Associate
Odlum Brown Limited
Vancouver, BC
- Full-time
Anchored in our purpose to help clients achieve their financial goals, Odlum Brown has remained an independent, full-service investment firm for over 100 years. Wholly owned by its team…
Added 25 mins ago
V
VP - Banking IT Project Manager
Vertage
Montreal, QC
- Full-time
Ensure appropriate project governance and reporting frameworks are followed.
Added 25 mins ago
AF
Senior Manager, SSU Finance (15 Month Term)
ATB Financial
Calgary, AB
- Contract
As ATB’s next Senior Manager, SSU Finance, reporting to the Director, SSU Finance, you are a key team member partnering with several Strategic Support Units (SSU) on all financial matters,…
Added 25 mins ago
AF
Senior Manager Risk, Capital Markets
ATB Financial
Calgary, AB
- Full-time
…influence and cultivate trusted relationships across CCM and ATB Financial Risk Management is essential. You will analyze interdepartmental dependencies and work with leadership to develop…
Added 25 mins ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
Drive improvements in financial processes, reporting, and forecasting accuracy
Added 25 mins ago
HT
Manager, Internal Controls
Husky Technologies
Bolton, ON
- Full-time
…Internal Controls will play a critical role in Husky’s global financial reporting. This includes the design and improvement of new and existing internal controls over financial reporting,…
Added 25 mins ago
MG
Business Analyst
Mobility Global
London, ON
- Full-time
Support the go-to-market business planning, resource and performance reporting across the product portfolio and across multiple commercial teams, from marketing and sales development to…
Added 25 mins ago
HT
Internal Auditor (Business Control & IT)
Husky Technologies
Bolton, ON
- Full-time
Perform annual SOX testing of Internal Control over Financial Reporting (ICOFR)
Added 25 mins ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
Perform annual SOX testing of Internal Control over Financial Reporting (ICOFR)
Added 25 mins ago
HT
VP, Accounting & Controllership (Husky)
Husky Technologies
Bolton, ON
- Full-time
Lead all global accounting, financial reporting, consolidation, controllership, and financial governance activities.
Added 25 mins ago
VI
Development Manager, Institutional Grants
Vector Institute
Toronto, ON
- $64,400 to $80,500 CAD / year
- Full-time
Manage post-award compliance and reporting for Vector’s active grant portfolio, ensuring all financial and narrative funder obligations are in compliance and met on schedule;
Added 27 mins ago
S
Department Manager, Centre of Store
Save-On-Foods
Surrey, BC · South Point - Surrey BC
- Full-time
Reviewing and analyzing financial reports, identifying opportunities to improve performance, and presenting KPIs to the management team.
Added 27 mins ago
S
Department Manager, Wine
Save-On-Foods
Surrey, BC · Fleetwood - Surrey BC
- Full-time
Reviewing and analyzing financial reports, identifying opportunities to improve performance, and presenting KPIs to the management team.

Confidential

Executive Personal Assistant

Victoria, BC, Canada

$70,000 to $85,000 CAD / year · Full-time

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Job details

Pay: $70,000 to $85,000 CAD / year
Job type: Full-time
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

THE ROLE

Reporting directly to the Principal, this role provides comprehensive support across professional and personal matters, including calendar and correspondence management, property, garden and grounds oversight, staff and contractor management, payroll, household and vendor coordination, travel, and special projects.

The successful candidate will be highly organized, discreet and proactive, with the judgment to manage competing priorities independently, the flexibility to adapt as needs change, and a genuine love of large-breed dogs.

This is a varied, high-trust and hands-on role suited to an individual who is happy to roll up their sleeves and get their hands dirty, with a strong service orientation and a background in executive support, estate or property management, personal assistance or hospitality.

KEY ACCOUNTABILITIES

Calendar, Correspondence and Priority Management

Manage the Principal's calendar to ensure effective use of time, aligning appointments, events and commitments with priorities and preferences.
Manage correspondence and track critical priorities across professional and personal matters.
Maintain contact lists and key contact information to support efficient communication.

Document Preparation and Records

Prepare spreadsheets, memos, letters and reports in support of personal and business matters.
Maintain organized filing systems and ensure timely delivery of documentation to relevant parties.

Meeting and Event Coordination

Coordinate meetings and conference calls, including agendas, locations, attendee preparation and technology requirements (video conferencing, printing, scanning).
Plan and execute special events in coordination with staff and external stakeholders.

Travel Management

Plan and book domestic and international travel, including itineraries, logistics and contingency plans.
Prepare in-flight briefing materials and coordinate with the corporate flight operations team.

Household and Vendor Management

Oversee household operations, including staff coordination, maintenance and ad hoc projects, and ensure health, safety and wellness standards are maintained, including the appropriate use of organic, natural and other household products.
Coordinate contracted service providers, including housekeeping, cooks, trades and contractors, and banking, accounting and legal professionals.

Property, Garden and Grounds Management

Oversee the day-to-day management and upkeep of the residence and multiple properties, including maintenance, repairs, capital projects and seasonal preparation.
Manage the care and development of extensive gardens and grounds, working hands-on alongside gardeners and landscapers as needed.
Plan and maintain a master property calendar, including scheduled maintenance, seasonal garden programs, inspections, contractor bookings and service renewals.
Pitch in on outdoor and property tasks as needed, from garden work to minor upkeep.

Contractor and Staff Management

Source, engage and supervise contractors and trades, including scoping work, obtaining quotes, scheduling, monitoring quality and timelines, and approving invoices.
Lead, schedule and support household and property staff, including recruitment, onboarding, task assignment and performance follow-up.
Process payroll for household and property staff, including tracking hours, managing timesheets and coordinating with the accountant on remittances and year-end reporting.
Maintain staff schedules, vacation coverage and contractor records to ensure seamless continuity of service.

Wardrobe Management

Maintain and organize the Principal's wardrobe in line with seasonal needs and upcoming events.
Coordinate cleaning, tailoring and wardrobe updates, and manage packing for travel and special occasions.

Pet Care

Manage care schedules for the household's large dogs, including feeding, grooming, exercise and veterinary appointments.
Coordinate with pet sitters, trainers and veterinary professionals as needed.
Support dog show activities, including registrations, logistics and accompanying the Principal.

Technology Support

Work with IT support to meet technology requirements and resolve technical issues proactively.
Manage access to online accounts, ensuring passwords and security protocols are handled appropriately.

Financial and Personal Support

Assist with personal budgeting and expense management.
Run errands and manage personal tasks as required.

Relationship Management and Continuous Improvement

Act as liaison between the Principal and internal and external contacts, supporting effective communication and relationships.
Recommend improvements to processes, communications and management systems to increase efficiency.
Support additional business or personal matters as required.

QUALIFICATIONS

Minimum five (5) years of experience as an Executive Assistant, Personal Assistant or Administrative Assistant, or in a hospitality or customer service role with transferable skills.
Demonstrated experience in estate or property management, including payroll, calendaring, people management and contractor management.
Background in large-scale gardening, landscaping or grounds management is a strong asset.
Post-secondary education in administration, hospitality or a related field is an asset.
Valid Class 5 driver's license, clean driver's abstract and a reliable vehicle.
Valid Canadian passport and the ability to travel domestically and internationally, including on short notice.
Advanced proficiency with standard office technology, software and devices.

SKILLS AND ATTRIBUTES

Maintains strict confidentiality and exercises discretion, diplomacy and sound judgment at all times.
Proactive and solutions-oriented, anticipating needs and resolving issues before they escalate.
Highly organized, with excellent time management and attention to detail; able to manage multiple priorities and meet deadlines.
Clear and concise written and verbal communicator, able to interact effectively with executives, staff and external stakeholders.
Composed under pressure, receptive to feedback and adaptable to changing personal and business needs.
Self-directed and comfortable working independently with minimal supervision.
Hands-on and willing to get their hands dirty; comfortable with physical and outdoor work in all seasons.
Confident leading people and managing contractors, holding them accountable to quality, budget and timelines.
Service-oriented, with a genuine affinity for animals and confidence handling large dogs.

WORKING CONDITIONS

This role is based in Victoria, BC.
Regular local travel throughout the day/week to various property locations across the Greater Victoria area.
Physical, hands-on work, including garden and property tasks, outdoors and in varying weather.
A large dog-friendly household; candidates must be comfortable around large dogs.
On-call availability, including evenings, weekends, holidays and additional hours as required.
Domestic and international travel as required, including on short notice.

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More about this job

Responsibilities

Provide comprehensive professional and personal support to the Principal, including calendar and correspondence management, travel, events, records, errands, and personal finances. Oversee household staff, payroll, vendors, properties, gardens, wardrobe, and large-dog care while coordinating contractors and supporting continuous improvement.

Requirements

Requires at least five years of experience in executive, personal, or administrative assistance, hospitality, or customer service, with demonstrated estate or property management experience that includes payroll, calendaring, people management, and contractor management. Candidates need a valid Class 5 driver's license, clean driving record, reliable vehicle, Canadian passport, advanced office technology skills, and the ability to travel; large-scale gardening or grounds management experience and relevant post-secondary education are assets.

Skills

Executive Support
Personal Assistance
Calendar Management
Correspondence Management
Property Management
Estate Management
Contractor Management
Staff Supervision
Payroll Processing
Travel Coordination
Event Planning
Gardening And Grounds Management
Household Management
Confidentiality And Discretion
Large Dog Care
Microsoft Office And Technology Proficiency

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Personal Assistant
Administrative Assistant
Estate Management
Property Management
Calendar Management
Correspondence Management
Payroll
Timesheets
Contractor Management
Staff Recruitment
Staff Onboarding
Performance Follow-Up
Travel Management
Event Coordination
Household Operations
Garden Management
Landscaping
Grounds Management
Vendor Coordination
Wardrobe Management
Large Dog Care
Veterinary Appointments
Dog Shows
Technology Support
Online Account Security
Expense Management
Class 5 Driver's License
Canadian Passport
Health And Safety

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