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Added 6 mins ago
LA
Office Assistant
Longboard Architectural Products
Abbotsford, BC
- Full-time
Reporting to the Director of People & Culture, the Office Assistant will be the first face and voice of Longboard for the guests, clients, and visitors who come through our doors. This role…
Added 20 mins ago
PL
Administrative Assistant
Pomeroy Lodging
Calgary, AB
- Full-time
We are looking for an Administrative Assistant to join our team!
Added 35 mins ago
EC
Education/Daycare Kitchen Assistant
Enoch Cree Nation
Enoch, AB
- Internship
The Kitchen Assistant supports the daily operations of the school kitchen by assisting with food preparation, meal service, cleaning, and general kitchen organization within the Kitaskinaw…
Added 35 mins ago
SB
Assistant Manager *New Centre Opening*
Splitsville Bowl
Calgary, AB
- Full-time
Join Splitsville as an Assistant Manager and in return you'll get:
Added 1 hour ago
A
Third Cook-Cook Assistant Unrestricted (Full-time)
AccorHotel
Victoria, BC
- Full-time
The position of Cooks Assistant is physically demanding. The successful applicant must be physically capable of performing the requirements of the job including but not limited to:
Added 1 hour ago
EC
Assistant manager, restaurant
Ek Chai Kahani
Surrey, BC
- Full-time
Added 1 hour ago
CN
Kitchen Assistant (Full-Time)
Canada's National Ballet School
Toronto, ON
- Full-time
…applications for the full-time, permanent position of Kitchen Assistant. This is a fantastic opportunity to join a dynamic team that supports the transformative power of dance across all…
Added 1 hour ago
FOH Management - Assistant Manager
Northland Properties
Sherwood Park, AB
…Ireland, and the UK for over 50 years. As Canada’s fastest-growing hospitality group, we believe the foundation of our continued success is our people and their ability to take great care…
Added 1 hour ago
TC
Restaurant Management | Leadership
The Canadian Brewhouse
Regina, SK
- Full-time
Assistant General Manager Role Responsibilities:
Added 1 hour ago
V
Financial Services Representative (BCGEU) - South Burnaby
Vancity
Burnaby, BC
- Part-time
This is a Part-Time, Permanent role based at our South Burnaby Community Branch (Branch 17) and will report directly to the Assistant Branch Manager.
Added 1 hour ago
C
Hourly Server - The Rec Room London
Cineplex
London, ON · Masonville London TRR
- Part-time
The Server or Server Assistant will be responsible for providing high-levels of guest service to all restaurant patrons by providing prompt service, taking accurate orders, and maintaining…
Added 2 hours ago
GE
Stage Bar Server Assistant
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of Food and Beverage leadership, the Server Assistant combines the core functions of the Porter and Food Runner roles. The position supports Servers, kitchen teams and…
Added 2 hours ago
GE
Blaze Bar & Grill Server Assistant
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of Food and Beverage leadership, the Server Assistant combines the core functions of the Porter and Food Runner roles. The position supports Servers, kitchen teams and…
Added 2 hours ago
GE
Buffet Server Assistant
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of Food and Beverage leadership, the Server Assistant combines the core functions of the Porter and Food Runner roles. The position supports Servers, kitchen teams and…
Added 3 hours ago
S
assistant store manager, Granby / Bromont, QC
Starbucks
Saint-Alphonse-de-Granby, QC · Bromont, QC · Granby, QC
- $52,600 to $63,050 CAD / year
Added 3 hours ago
LG
Assistant Store Manager - Full Time - Yorkdale Shopping Centre
L'OCCITANE Group (B Corp)
Toronto, ON
- Full-time
As an Assistant Store Manager at L’Occitane Yorkdale Shopping Centre, your mission is to create an environment that offers a peaceful respite from the hustle and bustle of daily life.…
Added 3 hours ago
Assistant Manager - Blue Chip Cafe
AMS of UBC
Vancouver, BC
The Assistant Manager is responsible for assisting the Outlet Manager with the operational and financial success of the operation. This role requires a self-motivated individual with very…
Added 3 hours ago
TG
Planet Fitness - Overnight Member Services Representative - Part Time - Pickering
Taymax Group
Pickering, ON
- Part-time
Respond to member questions and concerns in a timely and professional manner and elevate to Assistant Manager or Club Manager as needed.
Added 4 hours ago
WP
World Junior Hockey - Concession Attendant
Westerner Park
Red Deer, AB
- Temporary
Reporting to the Assistant Manager, Food & Beverage Operations, the Concession Attendant supports daily concession operations, maintains high service standards, and contributes to positive…
Added 4 hours ago
CG
Assistant Manager, Full Time
Compass Group Canada
AB · Greater Edmonton Metropolitan Area
- Full-time
Now, If You Were To Come On Board As An Assistant Catering Manager, We’d Ask You To Do The Following For Us
Added 4 hours ago
CC
Housekeeper (Contract)
Cascades Casino
London, ON
- Part-time
- Temporary
The ability to obtain registration as a Category 2 Gaming Assistant with the Alcohol and Gaming Commission of Ontario
Added 5 hours ago
S
Food Services Assistant Manager
Simaril
Winnipeg, MB
- Full-time
Diploma or degree in Food Service Management, Hospitality Management, Culinary Management or a related field.
Added 5 hours ago
CN
Kitchen Assistant (Full-Time)
Canada's National Ballet School
Toronto, ON
- Full-time
…applications for the full-time, permanent position of Kitchen Assistant. This is a fantastic opportunity to join a dynamic team that supports the transformative power of dance across all…
Added 5 hours ago
GW
VIP Artist Assistant
GEORGE WATSKY
Toronto, ON
- Contract
Added 6 hours ago
C
Executive Personal Assistant
Confidential
Victoria, BC
- $70,000 to $85,000 CAD / year
- Full-time
Minimum five (5) years of experience as an Executive Assistant, Personal Assistant or Administrative Assistant, or in a hospitality or customer service role with transferable skills.

Confidential

Executive Personal Assistant

Victoria, BC, Canada

$70,000 to $85,000 CAD / year · Full-time

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Job details

Pay: $70,000 to $85,000 CAD / year
Job type: Full-time
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

THE ROLE

Reporting directly to the Principal, this role provides comprehensive support across professional and personal matters, including calendar and correspondence management, property, garden and grounds oversight, staff and contractor management, payroll, household and vendor coordination, travel, and special projects.

The successful candidate will be highly organized, discreet and proactive, with the judgment to manage competing priorities independently, the flexibility to adapt as needs change, and a genuine love of large-breed dogs.

This is a varied, high-trust and hands-on role suited to an individual who is happy to roll up their sleeves and get their hands dirty, with a strong service orientation and a background in executive support, estate or property management, personal assistance or hospitality.

KEY ACCOUNTABILITIES

Calendar, Correspondence and Priority Management

Manage the Principal's calendar to ensure effective use of time, aligning appointments, events and commitments with priorities and preferences.
Manage correspondence and track critical priorities across professional and personal matters.
Maintain contact lists and key contact information to support efficient communication.

Document Preparation and Records

Prepare spreadsheets, memos, letters and reports in support of personal and business matters.
Maintain organized filing systems and ensure timely delivery of documentation to relevant parties.

Meeting and Event Coordination

Coordinate meetings and conference calls, including agendas, locations, attendee preparation and technology requirements (video conferencing, printing, scanning).
Plan and execute special events in coordination with staff and external stakeholders.

Travel Management

Plan and book domestic and international travel, including itineraries, logistics and contingency plans.
Prepare in-flight briefing materials and coordinate with the corporate flight operations team.

Household and Vendor Management

Oversee household operations, including staff coordination, maintenance and ad hoc projects, and ensure health, safety and wellness standards are maintained, including the appropriate use of organic, natural and other household products.
Coordinate contracted service providers, including housekeeping, cooks, trades and contractors, and banking, accounting and legal professionals.

Property, Garden and Grounds Management

Oversee the day-to-day management and upkeep of the residence and multiple properties, including maintenance, repairs, capital projects and seasonal preparation.
Manage the care and development of extensive gardens and grounds, working hands-on alongside gardeners and landscapers as needed.
Plan and maintain a master property calendar, including scheduled maintenance, seasonal garden programs, inspections, contractor bookings and service renewals.
Pitch in on outdoor and property tasks as needed, from garden work to minor upkeep.

Contractor and Staff Management

Source, engage and supervise contractors and trades, including scoping work, obtaining quotes, scheduling, monitoring quality and timelines, and approving invoices.
Lead, schedule and support household and property staff, including recruitment, onboarding, task assignment and performance follow-up.
Process payroll for household and property staff, including tracking hours, managing timesheets and coordinating with the accountant on remittances and year-end reporting.
Maintain staff schedules, vacation coverage and contractor records to ensure seamless continuity of service.

Wardrobe Management

Maintain and organize the Principal's wardrobe in line with seasonal needs and upcoming events.
Coordinate cleaning, tailoring and wardrobe updates, and manage packing for travel and special occasions.

Pet Care

Manage care schedules for the household's large dogs, including feeding, grooming, exercise and veterinary appointments.
Coordinate with pet sitters, trainers and veterinary professionals as needed.
Support dog show activities, including registrations, logistics and accompanying the Principal.

Technology Support

Work with IT support to meet technology requirements and resolve technical issues proactively.
Manage access to online accounts, ensuring passwords and security protocols are handled appropriately.

Financial and Personal Support

Assist with personal budgeting and expense management.
Run errands and manage personal tasks as required.

Relationship Management and Continuous Improvement

Act as liaison between the Principal and internal and external contacts, supporting effective communication and relationships.
Recommend improvements to processes, communications and management systems to increase efficiency.
Support additional business or personal matters as required.

QUALIFICATIONS

Minimum five (5) years of experience as an Executive Assistant, Personal Assistant or Administrative Assistant, or in a hospitality or customer service role with transferable skills.
Demonstrated experience in estate or property management, including payroll, calendaring, people management and contractor management.
Background in large-scale gardening, landscaping or grounds management is a strong asset.
Post-secondary education in administration, hospitality or a related field is an asset.
Valid Class 5 driver's license, clean driver's abstract and a reliable vehicle.
Valid Canadian passport and the ability to travel domestically and internationally, including on short notice.
Advanced proficiency with standard office technology, software and devices.

SKILLS AND ATTRIBUTES

Maintains strict confidentiality and exercises discretion, diplomacy and sound judgment at all times.
Proactive and solutions-oriented, anticipating needs and resolving issues before they escalate.
Highly organized, with excellent time management and attention to detail; able to manage multiple priorities and meet deadlines.
Clear and concise written and verbal communicator, able to interact effectively with executives, staff and external stakeholders.
Composed under pressure, receptive to feedback and adaptable to changing personal and business needs.
Self-directed and comfortable working independently with minimal supervision.
Hands-on and willing to get their hands dirty; comfortable with physical and outdoor work in all seasons.
Confident leading people and managing contractors, holding them accountable to quality, budget and timelines.
Service-oriented, with a genuine affinity for animals and confidence handling large dogs.

WORKING CONDITIONS

This role is based in Victoria, BC.
Regular local travel throughout the day/week to various property locations across the Greater Victoria area.
Physical, hands-on work, including garden and property tasks, outdoors and in varying weather.
A large dog-friendly household; candidates must be comfortable around large dogs.
On-call availability, including evenings, weekends, holidays and additional hours as required.
Domestic and international travel as required, including on short notice.

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More about this job

Responsibilities

Provide comprehensive professional and personal support to the Principal, including calendar and correspondence management, travel, events, records, errands, and personal finances. Oversee household staff, payroll, vendors, properties, gardens, wardrobe, and large-dog care while coordinating contractors and supporting continuous improvement.

Requirements

Requires at least five years of experience in executive, personal, or administrative assistance, hospitality, or customer service, with demonstrated estate or property management experience that includes payroll, calendaring, people management, and contractor management. Candidates need a valid Class 5 driver's license, clean driving record, reliable vehicle, Canadian passport, advanced office technology skills, and the ability to travel; large-scale gardening or grounds management experience and relevant post-secondary education are assets.

Skills

Executive Support
Personal Assistance
Calendar Management
Correspondence Management
Property Management
Estate Management
Contractor Management
Staff Supervision
Payroll Processing
Travel Coordination
Event Planning
Gardening And Grounds Management
Household Management
Confidentiality And Discretion
Large Dog Care
Microsoft Office And Technology Proficiency

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Personal Assistant
Administrative Assistant
Estate Management
Property Management
Calendar Management
Correspondence Management
Payroll
Timesheets
Contractor Management
Staff Recruitment
Staff Onboarding
Performance Follow-Up
Travel Management
Event Coordination
Household Operations
Garden Management
Landscaping
Grounds Management
Vendor Coordination
Wardrobe Management
Large Dog Care
Veterinary Appointments
Dog Shows
Technology Support
Online Account Security
Expense Management
Class 5 Driver's License
Canadian Passport
Health And Safety

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