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Conroy Scott LLP

Administrative Officer

Sudbury, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 9, 2026
Posting language: English
Posted: Nov 9, 2026

Original job description

Conroy Scott LLP

About Conroy Scott LLP

Conroy Scott LLP is a relationship‑driven law firm built on a People First philosophy. We believe that when our people are supported, trusted, and able to collaborate effectively, they deliver better outcomes for our clients.

Our firm culture is defined by collegiality, cooperation, and professionalism. We support work‑life balance through flexible scheduling, strong inter‑office support, and a management approach that is structured but intentionally lean. Our team is encouraged to share ideas, improve processes, and contribute to positive change without unnecessary bureaucracy.

This internal culture directly shapes how we serve our clients. We are committed to ensuring clients feel heard, understood, and confident in us as part of their team. Known for our responsiveness and broad range of expertise, we take a relationship‑based approach, working collaboratively to deliver practical legal services tailored to each client’s specific needs.

Position Summary

Conroy Scott LLP is seeking a bilingual Administrative Officer to oversee the firm’s day‑to‑day administrative, office functions in its Sudbury office.

This role is responsible for ensuring the office operates smoothly and professionally, supporting lawyers and staff so they can focus on delivering excellent client service. The Administrative Officer will manage general office operations, vendor relationships, accounts payable and receivable, and administrative tasks.

As part of a planned transition, this role replaces a part‑time administrator and will work closely with the Managing Partner and the firm’s CAO. The Administrative Officer reports directly to the CAO.

Key Responsibilities

Office & Administrative Operations

Oversee the day‑to‑day functioning of the office
Manage office supplies, equipment, and employee amenities
Coordinate facilities and general office maintenance
Maintain organized administrative records and procedures
Identify opportunities to improve administrative processes and workflows
Manage the matter closing process

Vendor & Service Provider Management

Manage relationships with external service providers, including:
Cleaning services
Managed IT provider
Phone and internet providers
Postage and mailing services
Landscaping, snow removal
other vendors
Coordinate services, monitor performance, and escalate issues as needed

Financial Administration (In coordination with the CAO)

Process and manage accounts payable and accounts receivable
Support client billing and invoicing processes
Track payments and follow up on outstanding accounts
Maintain accurate administrative and financial records

Human Resources Support

Coordinate onboarding and offboarding of employees
Administer employee perks and internal programs
Support performance management and policy administration
Assist in maintaining a positive, respectful, and collaborative workplace culture

Front Office & Communications

Oversee the firm’s telephone switchboard and reception functions, ensuring incoming calls and inquiries are handled professionally
Support a welcoming and professional client and visitor experience
Complete client ID verification where required

Qualifications & Experience

Experience in office administration, firm administration, or operations (professional services or legal environment preferred)
Familiarity with billing, accounts payable, and accounts receivable processes
Strong organizational and time‑management skills
Comfortable managing vendors and coordinating external service providers
Professional, reliable, and discreet
Ability to work independently while collaborating with firm leadership and staff
Ability to serve clients in both French and English is strongly preferred

Why Join Conroy Scott LLP

Professional and collegial work environment
Meaningful role supporting both people and client service
Direct interaction with firm leadership
Opportunity to contribute ideas and improve how the firm operates
People First culture that values trust, collaboration, and balance

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More about this job

Responsibilities

Oversee the Sudbury office's daily administrative operations, facilities, vendors, records, and matter-closing process. Support financial administration, employee programs, reception, client communications, and a professional workplace culture.

Requirements

Candidates should have experience in office administration, firm administration, or operations, preferably in a professional services or legal environment, and familiarity with billing and accounts payable and receivable. Strong organization, time management, discretion, vendor coordination, independent work, and collaboration are required; the ability to serve clients in French and English is strongly preferred.

Skills

Office Administration
Office Operations
Vendor Management
Accounts Payable
Accounts Receivable
Billing and Invoicing
Financial Recordkeeping
Facilities Coordination
Process Improvement
Human Resources Administration
Employee Onboarding and Offboarding
Reception and Switchboard Management
Client ID Verification
Organization
Time Management
French-English Bilingual Communication

Benefits

Flexible Scheduling
Work-Life Balance

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Law Firm Administration
Office Operations
Vendor Management
Accounts Payable
Accounts Receivable
Client Billing
Invoicing
Financial Records
Facilities Maintenance
Administrative Records
Process Improvement
Matter Closing
Employee Onboarding
Employee Offboarding
Performance Management
Policy Administration
Telephone Switchboard
Reception
Client ID Verification
French
English
Professional Services

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