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Added 13 mins ago
JC
Fire Service Associate Project Manager
Johnson Controls
Hamilton, ON · CAN ON Hamilton
- Full-time
Responsible for following consistent and repeatable project management procedures and processes. Maintains an effective balance between customer satisfaction and project financial results.
Added 13 mins ago
IC
Strategy, Lead
Interac Corp.
Toronto, ON · Interac Corp. Head Office
- Full-time
As the backbone of Canada’s financial ecosystem, Interac facilitates over 20 million transactions daily, supported by trusted partnerships with government and financial institutions.…
Added 13 mins ago
MD
Director, Investments - IAF
MaRS Discovery District
Toronto, ON
- Full-time
Technical depth in a relevant sector; strong commercial and financial judgment; clear writing and negotiation; ability to lead deals independently, coach colleagues and collaborate.…
Added 13 mins ago
CA
Sales Support Specialist
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Toronto, ON
- Full-time
Added 13 mins ago
Intern, Stress Testing, Risk Management
EQ Bank | Canada's Challenger Bank
Toronto, ON
…million Canadians from coast to coast, we offer a wide variety of financial services from banking and lending, to trust and credit union…
Added 13 mins ago
EB
Corporate Legal Assistant
EQ Bank | Canada's Challenger Bank
Toronto, ON
- Full-time
…million Canadians from coast to coast, we offer a wide variety of financial services from banking and lending, to trust and credit union…
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- Full-time
…and relationship-driven professional who can assess complex financial situations, make sound business decisions, influence outcomes across multiple functions, and engage directly with…
Added 13 mins ago
FF
Manager, Regulatory Compliance
Foresters Financial
Toronto, ON
- Full-time
8+ years experience in a compliance, legal, audit, risk or governance role, preferably supporting regulatory compliance management in a financial services organization
Added 13 mins ago
F/
Senior Relationship Manager, Agriculture Commercial Financing
FCC / FAC
Camrose, AB
- Full-time
…agricultural producers, helping them achieve their goals through financial advice and tailored financing…
Added 13 mins ago
FB
Sales Representative, Financial Services
Fairstone Bank
Brampton, ON
- Full-time
Fairstone Bank and its family of brands are united in delivering innovative, accessible and reliable financial solutions that enable Canadians to reach their goals. Over the years, our…
Added 28 mins ago
ST
AML Manager
SS&C Technologies
Mississauga, ON
- Full-time
SS&C is a leading provider of mission-critical, AI-powered technology and services empowering financial services and healthcare organizations to work smarter, faster, and securely. Founded…
Added 28 mins ago
Catastrophe Risk Specialist / Senior Catastrophey Risk Specialist
Wawanesa Insurance
AB · Winnipeg, MB · Ottawa, ON · Kitchener, ON · Vancouver, BC · Calgary, AB · Toronto, ON · ON · Edmonton, AB (Hybrid), AB · North York - Toronto, ON (Hybr, ON · Hybrid - Canada, ON
…provides life insurance solutions throughout Canada, and Western Financial Group, a leading national distributor of personal and business insurance. In March of 2026, Wawanesa entered into…
Added 28 mins ago
V
Financial Services Representative (BCGEU) - Burnaby Heights
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Burnaby, BC
- Part-time
…we’re actively pursuing strategies in Indigenous banking and financial resilience for our…
Added 28 mins ago
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Added 28 mins ago
Customer Experience Associate (Canada)
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Estate and Trust Associate, ScotiaTrust - Montreal (12 months contract)
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…existing planning documents, as well as summaries of current financial holdings and any available beneficiary designations. Also includes preparing all necessary new business documentation,…
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Managing Director and Head, Scotia iTRADE
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Compliance Officer, Temporary - 12 Months
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Remote, Canada
- $85,000 to $95,000 CAD / year
- Temporary
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At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership,…
Added 28 mins ago
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Operational Service Specialist - EZRA
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Toronto, ON
- $53,000 to $56,000 CAD / year
…excellent participant experience while expediting accurate financial processing, they are a true cross-functional partner to many – specifically Customer Success, Billing, and Tech. The…
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Pinnacle - Advisor Support Associate
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Winnipeg, MB · London, ON · Toronto, ON
Experience in insurance administration, advisor support, client service, banking, wealth management, or financial services.
Added 28 mins ago
Administrator
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…scheduling, records and information management, and supporting financial processes. The Branch Administrator provides a comprehensive range of administrative activities to support effective…
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Montréal-Est, QC · Montreal, Quebec
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Financial sector experience (banking, insurance, fintech,
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Salesforce Configuration Developer (Salesforce FSC)
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Salesforce FSC Solution Architect
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Conroy Scott LLP

Administrative Officer

Sudbury, ON, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 9, 2026
Posting language: English
Posted: Nov 9, 2026

Original job description

Conroy Scott LLP

About Conroy Scott LLP

Conroy Scott LLP is a relationship‑driven law firm built on a People First philosophy. We believe that when our people are supported, trusted, and able to collaborate effectively, they deliver better outcomes for our clients.

Our firm culture is defined by collegiality, cooperation, and professionalism. We support work‑life balance through flexible scheduling, strong inter‑office support, and a management approach that is structured but intentionally lean. Our team is encouraged to share ideas, improve processes, and contribute to positive change without unnecessary bureaucracy.

This internal culture directly shapes how we serve our clients. We are committed to ensuring clients feel heard, understood, and confident in us as part of their team. Known for our responsiveness and broad range of expertise, we take a relationship‑based approach, working collaboratively to deliver practical legal services tailored to each client’s specific needs.

Position Summary

Conroy Scott LLP is seeking a bilingual Administrative Officer to oversee the firm’s day‑to‑day administrative, office functions in its Sudbury office.

This role is responsible for ensuring the office operates smoothly and professionally, supporting lawyers and staff so they can focus on delivering excellent client service. The Administrative Officer will manage general office operations, vendor relationships, accounts payable and receivable, and administrative tasks.

As part of a planned transition, this role replaces a part‑time administrator and will work closely with the Managing Partner and the firm’s CAO. The Administrative Officer reports directly to the CAO.

Key Responsibilities

Office & Administrative Operations

Oversee the day‑to‑day functioning of the office
Manage office supplies, equipment, and employee amenities
Coordinate facilities and general office maintenance
Maintain organized administrative records and procedures
Identify opportunities to improve administrative processes and workflows
Manage the matter closing process

Vendor & Service Provider Management

Manage relationships with external service providers, including:
Cleaning services
Managed IT provider
Phone and internet providers
Postage and mailing services
Landscaping, snow removal
other vendors
Coordinate services, monitor performance, and escalate issues as needed

Financial Administration (In coordination with the CAO)

Process and manage accounts payable and accounts receivable
Support client billing and invoicing processes
Track payments and follow up on outstanding accounts
Maintain accurate administrative and financial records

Human Resources Support

Coordinate onboarding and offboarding of employees
Administer employee perks and internal programs
Support performance management and policy administration
Assist in maintaining a positive, respectful, and collaborative workplace culture

Front Office & Communications

Oversee the firm’s telephone switchboard and reception functions, ensuring incoming calls and inquiries are handled professionally
Support a welcoming and professional client and visitor experience
Complete client ID verification where required

Qualifications & Experience

Experience in office administration, firm administration, or operations (professional services or legal environment preferred)
Familiarity with billing, accounts payable, and accounts receivable processes
Strong organizational and time‑management skills
Comfortable managing vendors and coordinating external service providers
Professional, reliable, and discreet
Ability to work independently while collaborating with firm leadership and staff
Ability to serve clients in both French and English is strongly preferred

Why Join Conroy Scott LLP

Professional and collegial work environment
Meaningful role supporting both people and client service
Direct interaction with firm leadership
Opportunity to contribute ideas and improve how the firm operates
People First culture that values trust, collaboration, and balance

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More about this job

Responsibilities

Oversee the Sudbury office's daily administrative operations, facilities, vendors, records, and matter-closing process. Support financial administration, employee programs, reception, client communications, and a professional workplace culture.

Requirements

Candidates should have experience in office administration, firm administration, or operations, preferably in a professional services or legal environment, and familiarity with billing and accounts payable and receivable. Strong organization, time management, discretion, vendor coordination, independent work, and collaboration are required; the ability to serve clients in French and English is strongly preferred.

Skills

Office Administration
Office Operations
Vendor Management
Accounts Payable
Accounts Receivable
Billing and Invoicing
Financial Recordkeeping
Facilities Coordination
Process Improvement
Human Resources Administration
Employee Onboarding and Offboarding
Reception and Switchboard Management
Client ID Verification
Organization
Time Management
French-English Bilingual Communication

Benefits

Flexible Scheduling
Work-Life Balance

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Law Firm Administration
Office Operations
Vendor Management
Accounts Payable
Accounts Receivable
Client Billing
Invoicing
Financial Records
Facilities Maintenance
Administrative Records
Process Improvement
Matter Closing
Employee Onboarding
Employee Offboarding
Performance Management
Policy Administration
Telephone Switchboard
Reception
Client ID Verification
French
English
Professional Services

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