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Added 5 mins ago
PT
Lighthouse Project Coordinator (#045-GB)
Pembina Trails School Division
Winnipeg, MB
- Part-time
Added 5 mins ago
W
Traffic & Logistics Coordinator
Webuild
Toronto, ON
- Full-time
We are hiring a Traffic & Logistics Coordinator to join our team on the PTUS project. This position reports to the Traffic Manager.
Added 5 mins ago
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Construction Site Coordinator
CBWilkinson
Kingston, ON
- Full-time
The Construction Site Coordinator provides administrative support to the construction site team by managing paperwork, coordinating communication, tracking project timelines, and assisting…
Added 5 mins ago
PT
Project Coordinator
Paladin Technologies
Toronto, ON
- Full-time
The Project Coordinator will manage, coordinate, and execute the project plan. Participate in the delivery of all activities and manage resources for efficiency and project profitability.…
Added 7 mins ago
NG
Underground Supply Chain Logistics Coordinator
New Gold Inc.
Emo, ON
- Full-time
…addition, Coeur owns the Silvertip silver-zinc-lead exploration project in British…
Added 7 mins ago
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Customer Insights Project Coordinator
UNIQLO
Toronto, ON · Greater Toronto Area, Canada
- $84,000 to $92,000 CAD / year
- Full-time
Job Title: Customer Insights Project Coordinator
Added 7 mins ago
UO
Administrative Coordinator, College of Medicine
University of Saskatchewan
Saskatoon, SK
- Full-time
Primary Purpose: The Administrative Coordinator provides confidential and high-level specialized executive support to the Department Head of Biochemistry, Microbiology, and Immunology…
Added 7 mins ago
DA
Human Resource & Resource Coordinator
dkstudio architects inc.
Toronto, ON
- Full-time
Role Description The Human Resource & Project Resource Coordinator is a full-time, on-site role based in Toronto, ON. This position coordinates HR activities such as recruitment support,…
Added 9 mins ago
Learning & Development Coordinator
Manitoba Blue Cross
Winnipeg, MB
The Learning & Development Coordinator supports employee learning and development initiatives by coordinating training activities, maintaining learning systems and records, and providing…
Added 9 mins ago
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Shipping & Receiving Associate
Jatec
Edmonton, AB
- Contract
Behind every successful project is a team ensuring the right materials arrive at the right place, at the right time. We're looking for a dependable and safety-focused Warehouse Worker /…
Added 9 mins ago
TI
PRO, Program Coordinator
Touchstone Institute
Toronto, ON
- Contract
Reporting to the Manager of PRO, the Program Coordinator plays a key role in developing and coordinating PRO program operations from candidate intake, selection and assessment. The Program…
Added 36 mins ago
VC
Senior Health & Safety Coordinator F/H
VINCI Construction Grands Projets Hellas S.A.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
The project is distinguished by its proximity to an active nuclear site, requiring rigorous standards of safety, planning and coordination.
Added 36 mins ago
EC
Estimator
Energy Crane Service
Stony Plain, AB
- Full-time
Previous experience as a crane operator, supervisor, coordinator, project manager, or construction professional will be considered.
Added 36 mins ago
TD
Move Coordinator (Term)
Toronto District School Board
Toronto, ON
- $98,343 to $107,249 CAD / year
- Contract
Acting as the primary point of contact for move-related activities, the Move Coordinator leads complex school relocation projects involving multiple stakeholders, contractors, consultants,…
Added 36 mins ago
JC
Project Coordinator
JAM CRM
Toronto, ON
- Full-time
…every touchpoint. As we continue to grow, we’re looking for a Project Coordinator to join our team and support the successful execution of our client projects, by facilitating communication…
Added 36 mins ago
WI
Coordinator, Executive Leadership Events & Operations
WSP in Canada
Montreal, QC
- Full-time
We are seeking a highly organized, energetic, and proactive Coordinator to provide planning, coordination, and operational support for the Canadian Executive Team (CET). This role is…
Added 36 mins ago
HH
Marketing Content Coordinator
Home Hardware Stores Limited
St. Jacobs, ON
- Full-time
As the Marketing Content Coordinator, you will play a key role in bringing our brand to life by assisting in the development of all consumer marketing content production and seasonal…
Added 36 mins ago
CO
Project Coordinator
City of North Vancouver
North Vancouver, BC
- Contract
Title Project Coordinator Job Status Temporary Full Time Position Overview
Added 36 mins ago
QP
Operations Coordinator
QuadReal Property Group
Vancouver, BC
- Full-time
Working as part of the Vancouver Operational Excellence Team, the Operations Coordinator will report directly to the General Manager. The successful incumbent will be responsible for…
Added 38 mins ago
UO
Events Data and Communications Coordinator
University of British Columbia
Vancouver, BC · UBCV | Ponderosa Annex B (PONB)
- $4,732 to $4,972 CAD / month
- Full-time
…schedules/priorities when supporting event management staff with project-based and event-specific tasks for large scale special events. This may include researching recommending cost…
Added 38 mins ago
NF
Senior Sales Coordinator
Northbridge Financial Corporation
Mississauga, ON
- Full-time
What is it like to be a Senior Sales Coordinator at Federated Insurance
Added 38 mins ago
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Finance Operations Analyst III
TD
Dieppe, NB
- Full-time
Act as conduit / coordinator / facilitator bringing in appropriate partners / expertise on key operational issues / initiatives
Added 38 mins ago
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Manager, Models & AI Governance
TD
Toronto, ON
- Full-time
Maintain an up-to-date model inventory for NACO and act as the business coordinator for ongoing attestation and model monitoring activities
Added 38 mins ago
Badging and Clearance Coordinator
Kiewit
ON · Darlington, ON
The Badging and Clearance Coordinator is responsible for supporting the security clearance process for all employees assigned to the SMR-X Project as well as, day to day preparation and…
Added 38 mins ago
D
Delivery coordinator, Project management
Desjardins
Montreal, QC · Levis, QC · Complexe Desjardins Montréal
- Full-time
As a project delivery manager, you help direct material, time, IT and human resources on cross-sector projects to meet objectives on time and on budget. You analyze project feasibility and…

Contivos

Administration & Finance Coordinator

Coquitlam, BC, Canada

Part-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Part-time
Apply by: Nov 4, 2026
Working hours: 20–30 hours/week
Posting language: English
Posted: Oct 5, 2026

Original job description

Administration & Finance Coordinator

Independent Contractor Engagement - Coquitlam, BC

Working With

Chief Operating Officer (COO)

Location

Coquitlam, BC - part-time in-person availability expected initially to support onboarding into our systems; the contractor otherwise determines how the work gets done, with flexibility increasing toward a remote/hybrid arrangement over time. You must be available for in person work in Coquitlam (No 100% remote)

Estimated Time Commitment

Approximately 20–30 hours/week to start. This is an estimate of the work volume, not a fixed schedule - the contractor manages their own hours and methods within the scope of the engagement.

Engagement Type

Independent contractor, under a services agreement. This is not an employment relationship. The scope and term may be revisited, renewed, or expanded over time based on business need and mutual fit.

Target Start Date; Immediate

Contract Rate $24–$28 CAD/hour, invoiced in accordance with the terms of the services agreement, based on experience.

About the Engagement

We're looking to engage a sharp, hungry, and reliable independent contractor to provide finance, HR, and operations support services alongside our COO, across multiple companies. This is a hands-on, varied scope of work. One day the deliverable is reconciling invoices in QuickBooks, the next it's drafting an HR policy or building a small automation to save the team an hour a week. The contractor will work closely with our team in Coquitlam (part-time in-person availability required to start) and will have ownership over how the work gets done.

This engagement begins on a defined initial basis so both sides can confirm fit, with the possibility of an extended or expanded services agreement as the relationship develops. We're looking for a contractor interested in a sustained, evolving engagement - someone who wants to take on more scope and responsibility over time as trust builds, rather than a single short-term project.

Scope of Services

• Manage invoicing and accounts receivable/payable, and assist with developing financial reports, including tracking, follow-ups, and reconciliation

• Maintain and update records in QuickBooks, while also updating, automating, and upgrading QuickBooks

Identify repetitive administrative tasks and build simple automations to streamline them

• Draft, edit, and organize documents including legal correspondence, HR policies, contracts, letters, SOPs, and other business documents

Provide general administrative support across multiple companies under our umbrella, including scheduling, filing, correspondence, and process coordination

Help keep systems, folders, and records organized and easy for the team to find

Flag issues or inefficiencies proactively rather than waiting to be asked

Act as a direct point of support for the COO and CEO, helping manage priorities, scheduling, and confidential correspondence as needed

HR & People Support Services

Coordinate onboarding and offboarding for new and departing team members

Maintain accurate, organized HR files and records

Draft and update HR policies, handbooks, and related documentation

Coordinate interview scheduling and candidate communication

Support benefits administration, contracting, agreements, and general HR inquiries

• Help ensure our human resources practices stay aligned with Provincial and Federal Laws

What We're Looking For

• Proficient in QuickBooks and comfortable owning invoicing/bookkeeping workflows from day one. This is a required skill, not a nice-to-have.

Strong written communication & able to draft clear, professional documents across legal, HR, and general business contexts

Naturally organized, detail-oriented, and able to juggle work across different companies/projects without dropping the ball

Curious about automation and efficiency & interested in and knowledgeable about tools that reduce manual work

Self-directed, works diligently with minimal oversight, and communicates clearly when something is blocked

Comfortable handling sensitive financial, legal, and HR information with discretion and professionalism

• Available for in-person work in Coquitlam to start, part-time, with flexibility to shift toward hybrid as the engagement develops

QuickBooks proficiency with a drive to learn and take on more. Early-career contractors are strongly encouraged to apply

Interested in a long-term contracting relationship, with a willingness to take on expanded scope over time rather than a single short-term project

Tools & Systems You'll Use

QuickBooks, Microsoft 365, Adobe Sign, cloud file storage, and automation tools. Willingness to learn quickly and adapt is key, as are great communication skills. Access to these systems will be provided for the purposes of the engagement.

Confidentiality

This engagement involves regular access to sensitive financial, legal, and HR information across multiple companies. Discretion is essential. As a condition of engagement, the successful applicant will be required to execute a confidentiality and non-disclosure agreement, and to provide express consent to a criminal record check and a credit check, each conducted in accordance with BC privacy law and limited to matters relevant to the responsibilities of this engagement.

Scope & Term

We'll revisit the scope and terms of the engagement around the 90-day mark to determine whether to renew, extend, or expand it. Our goal is to build an ongoing contracting relationship for the right independent contractor - someone who wants to grow the engagement with us over time, not just complete a single short-term project.

Why Work With Us

We're building long-term relationships with the contractors we work with, not just filling one-off projects. We invest in the people we engage who show up, take ownership, and want to grow the scope of their work with us over time. If you're looking for an ongoing contracting relationship you can grow with, rather than a one-off gig, this is that opportunity.

How to Apply

Please send a brief note on why this engagement interests you, along with your resume/CV, to n.payne@contivos.com.

We welcome applications from all qualified independent contractors regardless of background, and are committed to an inclusive selection process.

Apply About employer

More about this job

Responsibilities

Manage invoicing, accounts receivable and payable, bookkeeping records, reconciliations, and financial reporting using QuickBooks. Provide administrative, HR, and operational support across multiple companies, including document preparation, onboarding coordination, process organization, and identifying opportunities for automation.

Requirements

Applicants must be proficient in QuickBooks and able to manage invoicing and bookkeeping workflows, draft clear professional documents, and stay organized while handling multiple priorities. They must work independently, communicate effectively, protect confidential information, and be available for in-person work in Coquitlam initially; early-career contractors are encouraged to apply.

Skills

QuickBooks
Invoicing
Bookkeeping
Accounts Receivable
Accounts Payable
Financial Reporting
Reconciliation
Microsoft 365
Adobe Sign
Automation
Document Drafting
Human Resources Administration
Onboarding and Offboarding
Records Management
Scheduling
Written Communication

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks
Microsoft 365
Adobe Sign
Invoicing
Accounts Receivable
Accounts Payable
Bookkeeping
Financial Reporting
Reconciliation
Automation
Administrative Support
Human Resources
HR Policies
Onboarding
Offboarding
Benefits Administration
Contract Management
Document Drafting
Legal Correspondence
Standard Operating Procedures
Records Management
Scheduling
Process Coordination
Confidentiality
Independent Contractor
Provincial and Federal Employment Laws

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