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Added 1 hour ago
BB
Project Coordinator
Bosch Building Technologies North America
Toronto, ON
- Full-time
The Project Coordinator will manage, coordinate, and execute the project plan. Participate in the delivery of all activities and manage resources for efficiency and project profitability.…
Added 1 hour ago
EC
Quality Coordinator
Eaton Corporation
Milton, ON
- Full-time
Eaton’s ES AMER PCS division is currently seeking a Quality Coordinator. Eaton’s Milton, Ontario site is Eaton's largest manufacturing facility in Canada. Known for our large-scale custom…
Added 1 hour ago
HE
BIM Coordinator
Hitachi Energy
Montreal, QC · Saint-Laurent, QC
- Full-time
Ready to help shape the future of digital engineering and sustainable energy? Hitachi Energy is looking for a BIM Coordinator to join our Grid & Power Quality Solutions team in Raleigh,…
Added 3 hours ago
TI
PRO, Program Coordinator
Touchstone Institute
Toronto, ON
- Contract
Reporting to the Manager of PRO, the Program Coordinator plays a key role in developing and coordinating PRO program operations from candidate intake, selection and assessment. The Program…
Added 4 hours ago
CO
Coordinator, Corporate Records
City of Medicine Hat
Medicine Hat, AB
- Full-time
Join the City of Medicine Hat as a Coordinator, Corporate Records
Added 5 hours ago
Research Associate - INTERACT, Community Health & Epidemiology
University of Saskatchewan
Saskatoon, SK
Primary Purpose: This is research associate and project management role for the INTERACT study. The study is about the health and social impact of the incoming Bus Rapid Transit system in…
Added 5 hours ago
GV
Elevation Project - Coordinator
Greater Vancouver Youth Unlimited
Surrey, BC
- Internship
hiring a Program coordinator for the Elevation Experience, Greater Vancouver Youth Unlimited’s
Added 5 hours ago
UO
Specialist, Volunteer Engagement
University of Alberta Students' Union
Edmonton, AB
- Full-time
…opportunities for student involvement with the UASU. This position is part of the Student Events Unit and the Student Services teams and will collaborate with departmental leaders and…
Added 5 hours ago
UC
Customer Insights Project Coordinator
Uniqlo Canada
Toronto, ON
- $84,000 to $92,000 CAD / year
- Full-time
Job Title: Customer Insights Project Coordinator
Added 5 hours ago
MC
Microsoft Dynamics 365 Finance Functional Consultant – D365 F&O | Manufacturing (35742)
Myticas Consulting
Toronto, ON
- Contract
Hours: Part-Time – Approximately 20 Hours per Week
Added 6 hours ago
W
Traffic & Logistics Coordinator
Webuild
Toronto, ON
- Full-time
We are hiring a Traffic & Logistics Coordinator to join our team on the PTUS project. This position reports to the Traffic Manager.
Added 6 hours ago
U
Customer Insights Project Coordinator
UNIQLO
Toronto, ON · Greater Toronto Area, Canada
- $84,000 to $92,000 CAD / year
- Full-time
Job Title: Customer Insights Project Coordinator
Added 6 hours ago
UO
Administrative Coordinator, College of Medicine
University of Saskatchewan
Saskatoon, SK
- Full-time
Primary Purpose: The Administrative Coordinator provides confidential and high-level specialized executive support to the Department Head of Biochemistry, Microbiology, and Immunology…
Added 6 hours ago
Learning & Development Coordinator
Manitoba Blue Cross
Winnipeg, MB
We strive to succeed at reaching our organizational goals, but we always make time to celebrate our successes. Having fun as a group and rewarding our employees for their accomplishments is…
Added 6 hours ago
J
Shipping & Receiving Associate
Jatec
Edmonton, AB
- Contract
Behind every successful project is a team ensuring the right materials arrive at the right place, at the right time. We're looking for a dependable and safety-focused Warehouse Worker /…
Added 6 hours ago
TI
PRO, Program Coordinator
Touchstone Institute
Toronto, ON
- Contract
Reporting to the Manager of PRO, the Program Coordinator plays a key role in developing and coordinating PRO program operations from candidate intake, selection and assessment. The Program…
Added 6 hours ago
VC
Senior Health & Safety Coordinator F/H
VINCI Construction Grands Projets Hellas S.A.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
The project is distinguished by its proximity to an active nuclear site, requiring rigorous standards of safety, planning and coordination.
Added 6 hours ago
HH
Marketing Content Coordinator
Home Hardware Stores Limited
St. Jacobs, ON
- Full-time
As the Marketing Content Coordinator, you will play a key role in bringing our brand to life by assisting in the development of all consumer marketing content production and seasonal…
Added 6 hours ago
QP
Operations Coordinator
QuadReal Property Group
Vancouver, BC
- Full-time
Working as part of the Vancouver Operational Excellence Team, the Operations Coordinator will report directly to the General Manager. The successful incumbent will be responsible for…
Added 6 hours ago
CT
Office Coordinator
Creation Technologies
Vancouver, BC
- Full-time
…team and is responsible for providing front desk reception, project administrator, and administrative support to…
Added 7 hours ago
LK
Client Support Technologist - Student Admin
Lambton Kent District School Board
Sarnia, ON
- Internship
Under the direction of the Coordinator of Application Services, the Client Support Technologist is responsible for providing training, analysis, and application support, ensuring the…
Added 7 hours ago
Events - Events Coordinator
Price Industries Limited
Winnipeg, MB
The Events Coordinator will assist with the coordination of over 200 events, site visits and meetings each year. The candidate must be able to anticipate project needs, discern work…
Added 7 hours ago
S
Marketing Coordinator
Sportball
Toronto, ON
- Full-time
…multi-sport programming, is looking for an up-and-coming Marketing Coordinator to contribute to an exciting chapter at our organization. As a Marketing Coordinator at Sportball, you will…
Added 7 hours ago
TU
Research and Outreach Project Coordinator
The University of British Columbia
Vancouver, BC
- $4,582 to $4,816 CAD / month
- Part-time
The Research and Outreach Project Coordinator is a temporary part-time position providing administrative, communications and event support for Queer Trans Centre for Radical Praxis, a VPRI…
Added 7 hours ago
ST
Sr. Construction Coordinator
Scarborough Transit Connect
Toronto, ON · Scarborough, ON
- Full-time
As part of this project, we are currently looking for a Senior Construction Coordinator to join our team.

Contivos

Administration & Finance Coordinator

Coquitlam, BC, Canada

Part-time

Apply About employer

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Job details

Job type: Part-time
Apply by: Nov 4, 2026
Working hours: 20–30 hours/week
Posting language: English
Posted: Oct 5, 2026

Original job description

Administration & Finance Coordinator

Independent Contractor Engagement - Coquitlam, BC

Working With

Chief Operating Officer (COO)

Location

Coquitlam, BC - part-time in-person availability expected initially to support onboarding into our systems; the contractor otherwise determines how the work gets done, with flexibility increasing toward a remote/hybrid arrangement over time. You must be available for in person work in Coquitlam (No 100% remote)

Estimated Time Commitment

Approximately 20–30 hours/week to start. This is an estimate of the work volume, not a fixed schedule - the contractor manages their own hours and methods within the scope of the engagement.

Engagement Type

Independent contractor, under a services agreement. This is not an employment relationship. The scope and term may be revisited, renewed, or expanded over time based on business need and mutual fit.

Target Start Date; Immediate

Contract Rate $24–$28 CAD/hour, invoiced in accordance with the terms of the services agreement, based on experience.

About the Engagement

We're looking to engage a sharp, hungry, and reliable independent contractor to provide finance, HR, and operations support services alongside our COO, across multiple companies. This is a hands-on, varied scope of work. One day the deliverable is reconciling invoices in QuickBooks, the next it's drafting an HR policy or building a small automation to save the team an hour a week. The contractor will work closely with our team in Coquitlam (part-time in-person availability required to start) and will have ownership over how the work gets done.

This engagement begins on a defined initial basis so both sides can confirm fit, with the possibility of an extended or expanded services agreement as the relationship develops. We're looking for a contractor interested in a sustained, evolving engagement - someone who wants to take on more scope and responsibility over time as trust builds, rather than a single short-term project.

Scope of Services

• Manage invoicing and accounts receivable/payable, and assist with developing financial reports, including tracking, follow-ups, and reconciliation

• Maintain and update records in QuickBooks, while also updating, automating, and upgrading QuickBooks

Identify repetitive administrative tasks and build simple automations to streamline them

• Draft, edit, and organize documents including legal correspondence, HR policies, contracts, letters, SOPs, and other business documents

Provide general administrative support across multiple companies under our umbrella, including scheduling, filing, correspondence, and process coordination

Help keep systems, folders, and records organized and easy for the team to find

Flag issues or inefficiencies proactively rather than waiting to be asked

Act as a direct point of support for the COO and CEO, helping manage priorities, scheduling, and confidential correspondence as needed

HR & People Support Services

Coordinate onboarding and offboarding for new and departing team members

Maintain accurate, organized HR files and records

Draft and update HR policies, handbooks, and related documentation

Coordinate interview scheduling and candidate communication

Support benefits administration, contracting, agreements, and general HR inquiries

• Help ensure our human resources practices stay aligned with Provincial and Federal Laws

What We're Looking For

• Proficient in QuickBooks and comfortable owning invoicing/bookkeeping workflows from day one. This is a required skill, not a nice-to-have.

Strong written communication & able to draft clear, professional documents across legal, HR, and general business contexts

Naturally organized, detail-oriented, and able to juggle work across different companies/projects without dropping the ball

Curious about automation and efficiency & interested in and knowledgeable about tools that reduce manual work

Self-directed, works diligently with minimal oversight, and communicates clearly when something is blocked

Comfortable handling sensitive financial, legal, and HR information with discretion and professionalism

• Available for in-person work in Coquitlam to start, part-time, with flexibility to shift toward hybrid as the engagement develops

QuickBooks proficiency with a drive to learn and take on more. Early-career contractors are strongly encouraged to apply

Interested in a long-term contracting relationship, with a willingness to take on expanded scope over time rather than a single short-term project

Tools & Systems You'll Use

QuickBooks, Microsoft 365, Adobe Sign, cloud file storage, and automation tools. Willingness to learn quickly and adapt is key, as are great communication skills. Access to these systems will be provided for the purposes of the engagement.

Confidentiality

This engagement involves regular access to sensitive financial, legal, and HR information across multiple companies. Discretion is essential. As a condition of engagement, the successful applicant will be required to execute a confidentiality and non-disclosure agreement, and to provide express consent to a criminal record check and a credit check, each conducted in accordance with BC privacy law and limited to matters relevant to the responsibilities of this engagement.

Scope & Term

We'll revisit the scope and terms of the engagement around the 90-day mark to determine whether to renew, extend, or expand it. Our goal is to build an ongoing contracting relationship for the right independent contractor - someone who wants to grow the engagement with us over time, not just complete a single short-term project.

Why Work With Us

We're building long-term relationships with the contractors we work with, not just filling one-off projects. We invest in the people we engage who show up, take ownership, and want to grow the scope of their work with us over time. If you're looking for an ongoing contracting relationship you can grow with, rather than a one-off gig, this is that opportunity.

How to Apply

Please send a brief note on why this engagement interests you, along with your resume/CV, to n.payne@contivos.com.

We welcome applications from all qualified independent contractors regardless of background, and are committed to an inclusive selection process.

Apply About employer

More about this job

Responsibilities

Manage invoicing, accounts receivable and payable, bookkeeping records, reconciliations, and financial reporting using QuickBooks. Provide administrative, HR, and operational support across multiple companies, including document preparation, onboarding coordination, process organization, and identifying opportunities for automation.

Requirements

Applicants must be proficient in QuickBooks and able to manage invoicing and bookkeeping workflows, draft clear professional documents, and stay organized while handling multiple priorities. They must work independently, communicate effectively, protect confidential information, and be available for in-person work in Coquitlam initially; early-career contractors are encouraged to apply.

Skills

QuickBooks
Invoicing
Bookkeeping
Accounts Receivable
Accounts Payable
Financial Reporting
Reconciliation
Microsoft 365
Adobe Sign
Automation
Document Drafting
Human Resources Administration
Onboarding and Offboarding
Records Management
Scheduling
Written Communication

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks
Microsoft 365
Adobe Sign
Invoicing
Accounts Receivable
Accounts Payable
Bookkeeping
Financial Reporting
Reconciliation
Automation
Administrative Support
Human Resources
HR Policies
Onboarding
Offboarding
Benefits Administration
Contract Management
Document Drafting
Legal Correspondence
Standard Operating Procedures
Records Management
Scheduling
Process Coordination
Confidentiality
Independent Contractor
Provincial and Federal Employment Laws

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