Administrative assistant jobs in Canada

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Added 14 days ago
PC
Administrative Assistant
PwC Canada
Calgary, AB
- Full-time
Reporting to the Admin Services Manager, the Admin Assistant actively supports the day-to-day business activities of stakeholders in a fast-paced, multitasking environment, often working…
Added 14 days ago
PC
Administrative Assistant
PwC Canada
Montreal, QC
- Full-time
Reporting to the Admin Services Manager, the Admin Assistant actively supports the day-to-day business activities of stakeholders in a fast-paced, multitasking environment, often working…
Added 14 days ago
PC
Administrative Assistant
PwC Canada
Vancouver, BC
- Full-time
Reporting to the Admin Services Manager, the Admin Assistant actively supports the day-to-day business activities of stakeholders in a fast-paced, multitasking environment, often working…
Added 14 days ago
LE
ADMINISTRATIVE SECRETARY - 38 WEEKS
LCI Education
Montréal-Ouest, QC
- Full-time
As an administrative secretary in the Student Pathways and Institutional Support department, you welcome, inform and direct clients, draft documents and routine correspondence, follow up on…
Added 14 days ago
PC
Administrative Assistant
PwC Canada
Ottawa, ON
- Full-time
Reporting to the Admin Services Manager, the Admin Assistant actively supports the day-to-day business activities of stakeholders in a fast-paced, multitasking environment, often working…
Added 14 days ago
C
Market Administrative Assistant
CIBC
Port Coquitlam, BC
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 14 days ago
SL
Administrative Assistant - Contract 6 months
Smythe LLP
Vancouver, BC
- Full-time
Smythe LLP is seeking an organized and hardworking Administrative Assistant (6 months contract) to join our downtown Vancouver office. If you’re looking for a new challenge to join a…
Added 14 days ago
RB
Administrative Assistant
Royal Bank of Canada
ON · GREATER SUDBURY / GRAND SUDBURY, Ontario
- Full-time
…individual to join our leading wealth management firm as an Administrative…
Added 14 days ago
CL
ADMINISTRATIVE SECRETARY - 38 WEEKS
Collège LaSalle, Montréal
Montréal-Ouest, QC
- Full-time
As an administrative secretary in the Student Pathways and Institutional Support department, you welcome, inform and direct clients, draft documents and routine correspondence, follow up on…
Added 14 days ago
BP
Administrative Assistant
BNP Paribas
Montreal, QC
- Full-time
You’ll be required in the office at least three days per week, with one of those days being either a Monday or a Friday
Added 14 days ago
SO
Receptionist & Admin Assistant (6 months, contract)
Source Office Furniture & Systems Ltd.
Regina, SK
- Contract
Source Office Furniture is seeking applications from qualified individuals for the position of Receptionist/Admin Assistant at our Regina, SK location. This is a full-time, contract…
Added 14 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
- Full-time
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).
Added 14 days ago
G
Administrative Assistant, Maintenance (Temporary)
Glencore
Elkford, BC
- $56,000 CAD / year
- Temporary
Reporting to the General Supervisor, Maintenance, the Administrative Assistant, Maintenance (Temporary) is responsible for managing the clerical responsibilities of the maintenance…
Added 14 days ago
RD
Administrative Assistant
RBC Dominion Securities
Sudbury, ON · Greater Sudbury, ON
- Full-time
…individual to join our leading wealth management firm as an Administrative…
Added 14 days ago
RD
Administrative Assistant
RBC Dominion Securities
Timmins, ON
- Full-time
…individual to join our leading wealth management firm as an Administrative…
Added 14 days ago
RD
Administrative Assistant
RBC Dominion Securities
Calgary, AB
- Full-time
The RBC Dominion Securities branch located in Calgary North branch is looking for an Administrative Assistant to provide administrative support to a successful Advisory Team.
Added 14 days ago
RB
Administrative Assistant
Royal Bank of Canada
Calgary, AB
- Full-time
The RBC Dominion Securities branch located in Calgary North branch is looking for an Administrative Assistant to provide administrative support to a successful Advisory Team.
Added 14 days ago
RB
Administrative Assistant
Royal Bank of Canada
Timmins, ON
- Full-time
…individual to join our leading wealth management firm as an Administrative…
Added 14 days ago
R
Administrative Assistant
RBC
Timmins, ON
- Full-time
…individual to join our leading wealth management firm as an Administrative…
Added 14 days ago
R
Administrative Assistant
RBC
Sudbury, ON
- Full-time
…individual to join our leading wealth management firm as an Administrative…
Added 14 days ago
P
Administrative Assistant
PwC
Calgary, AB · Vancouver, BC · Ottawa, ON · Toronto, ON · Montreal, QC
- Full-time
Reporting to the Admin Services Manager, the Admin Assistant actively supports the day-to-day business activities of stakeholders in a fast-paced, multitasking environment, often working…
Added 14 days ago
S
ES-NU26-58 Administrative Assistant, IES
Springboard
Toronto, ON · Scarborough, ON
- Full-time
Monday to Friday, 8-hour shift from 9:00 AM - 5:00 PM (five days per week in-office), based on operational needs
Added 14 days ago
YH
Administrative Assistant - Ambulatory Care Program - Regular Part Time
Yukon Hospital
Whitehorse, YT
- Part-time
The successful candidate should have one (1) year Medical Office Assistant Diploma and two (2) years of experience in a Health Care office. An equivalent combination of education, training…
Added 14 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Assiniboia, SK
- Full-time
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).
Added 14 days ago
S
ES-NU26-58 Administrative Assistant, IES
Springboard
Toronto, ON
- Full-time
Monday to Friday, 8-hour shift from 9:00 AM – 5:00 PM (five days per week in-office), based on operational needs

Contract Professionals Canada Inc.

Administrative Assistant

Calgary, AB, Canada

$48,000 to $55,000 CAD / year · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $48,000 to $55,000 CAD / year
Job type: Full-time
Apply by: Nov 19, 2026
Posting language: English
Posted: Oct 20, 2026

Original job description

Now Hiring: Administrative Assistant

Location: SE Calgary, AB - in person

Salary: $48,000–$55,000 annually, based on experience

Schedule: Monday to Friday, eight-hour days

Employment Type: Full-time, permanent

Contract Professionals Canada Inc. is looking for an organized, detail-oriented Administrative Assistant to support our recruitment, contractor onboarding, safety compliance and invoicing teams.

This role involves a high volume of data entry, including entering, reviewing and maintaining contractor, timesheet, payroll and invoicing information. Strong Microsoft Excel and Word skills, accuracy and comfort working with detailed, repetitive tasks are essential. Experience with SAP Fieldglass is an asset.

Previous accounting, invoicing or recruitment experience is not required.

About Contract Professionals

We provide recruitment, construction supervision and inspection services, matching qualified professionals with client projects. Our team also manages contractor administration, including timesheets, payroll, expenses, onboarding and compliance documentation.

What You’ll Do

Enter, review and maintain large volumes of data in Excel and other systems, checking for accuracy and completeness.
Support invoicing, accounts receivable, accounts payable and payroll administration through data entry, document preparation and recordkeeping.
Answer and direct phone calls, respond to inquiries and provide reception coverage.
Support contractor onboarding and coordinate site assignments, including requests on short notice.
Format resumes and prepare client correspondence, contractor communications and recruitment documents.
Assist with pre-employment requirements, including booking drug and alcohol testing, coordinating background and reference checks, and verifying safety certifications.
Maintain recruitment, onboarding and compliance records, tracking systems and job postings.
Assist with filing, scanning and general office duties while maintaining clear communication with clients, contractors and colleagues.

What You’ll Bring

Strong proficiency in Microsoft Excel and Word; familiarity with Access and PowerPoint is an asset.
Experience with high-volume data entry and a consistent focus on accuracy.
Experience with SAP Fieldglass is an asset.
Clear, professional written and verbal communication skills in English.
Excellent attention to detail, organization and time management.
The ability to prioritize changing requests and work independently or collaboratively.
A helpful, flexible approach and willingness to support a small team.
Post-secondary education in office administration or a related field is preferred. Graduates of SAIT’s Administrative Information Management program or similar programs are encouraged to apply.
Two references from previous supervisors or managers; recent graduates may provide instructor references.
Reliable transportation to our SE Calgary office.

What We Offer

Dental, extended health, vision and life insurance.
Paid time off.
Free on-site parking.
An opportunity to gain experience across several areas of a busy recruitment and contractor services business.

Apply on LinkedIn About employer

More about this job

Responsibilities

Enter, review, and maintain contractor, timesheet, payroll, and invoicing data while supporting invoicing, accounts payable and receivable, payroll, and recordkeeping. Provide reception and communications support, coordinate contractor onboarding and pre-employment checks, maintain recruitment and compliance records, and assist with general office duties.

Requirements

Candidates should have strong Excel and Word skills, experience with high-volume data entry, accuracy, attention to detail, organization, and clear professional communication in English. Post-secondary education in office administration or a related field is preferred; SAP Fieldglass experience and familiarity with Access and PowerPoint are assets, and reliable transportation to the Calgary office is required.

Skills

Microsoft Excel
Microsoft Word
High-Volume Data Entry
Data Accuracy
Attention to Detail
Organization
Time Management
Written Communication
Verbal Communication
Invoicing
Accounts Receivable
Accounts Payable
Payroll Administration
Contractor Onboarding
Recordkeeping
Prioritization

Benefits

Dental Insurance
Extended Health Insurance
Vision Insurance
Life Insurance
Paid Time Off
Free On-Site Parking

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Excel
Microsoft Word
Microsoft Access
Microsoft PowerPoint
SAP Fieldglass
Data Entry
Timesheets
Payroll
Invoicing
Accounts Receivable
Accounts Payable
Contractor Onboarding
Recruitment
Safety Compliance
Compliance Documentation
Drug and Alcohol Testing
Background Checks
Reference Checks
Safety Certifications
Resume Formatting
Client Correspondence
Recordkeeping
Reception
Office Administration
Construction Supervision
Inspection Services

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