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Added 1 hour ago
Registered Pharmacy Technician - Pharmacy Services
Nova Scotia Health and IWK Health
Dartmouth, NS
Department: PHAR Pharmacy Procurement & Distribution
Added 1 hour ago
Registered Pharmacy Technician - Pharmacy Services
Nova Scotia Health and IWK Health
Kentville, NS
Reporting to the Pharmacy Manager/Operations Manager, the Registered Pharmacy Technician participates in the provision of safe, competent, patient or family centered ethical care, ensuring…
Added 2 hours ago
Pharmacy Assistant
Shared Health-Soins Communs
Winnipeg, MB
Full-time
Under the general supervision of the Drug Distribution Manager, and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface Hospital, the Pharmacy…
Added 5 hours ago
CONDUCTEUR(TRICE) CHARIOT ÉLÉVATEUR - Centre de distribution - Lundi au Vendredi 6:00am à 2:30pm
The Home Depot Canada
Laval, QC
Full-time
Reports to Operations Manager (OM) or Assistant Manager (AM) depending on location
Added 6 hours ago
Assistant Store Manager Winners 8th Street
TJX Canada – Winners, Marshalls, HomeSense
Saskatoon, SK
$48,592.5 to $68,029.5 CAD / year
Full-time
We’re looking for an Assistant Store Manager who is passionate about fostering an inclusive and supportive environment. In this role, you’ll empower your team to deliver unforgettable…
Added 6 hours ago
Pharmacy Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Drug Distribution Manager, and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface Hospital, the Pharmacy…
Added 7 hours ago
Executive Assistant Manager
Kim Cosic Consulting Inc.
Toronto, ON · Greater Toronto Area, Canada
Full-time
What you'll do. As an EA Manager, you will lead our Executive Assistant function at a pivotal point in the firm's growth. This is a player-coach role: you'll provide direct, high-calibre…
Added 10 hours ago
Registered Pharmacy Technician - Pharmacy Services
Nova Scotia Health Authority
Bridgewater, NS
Internship
Reporting to the Pharmacy Manager/Operations Manager, the Registered Pharmacy Technician participates in the provision of safe, competent, patient or family centered ethical care, ensuring…
Added 10 hours ago
Dietetics Program Assistant
The University of British Columbia
Vancouver, BC
$4,314 to $4,532 CAD / month
Full-time
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Added 11 hours ago
Clinical Research Coordinator II
The University of British Columbia
Vancouver, BC
$5,538.94 to $6,497.44 CAD / month
Full-time
Conducts performance evaluations and advises CTU manager on staff performance and work distribution.
Added 11 hours ago
Dietetics Program Assistant
University of British Columbia
Vancouver, BC · UBCV | Food, Nutrition and Health Building (FNH)
$4,314 to $4,532 CAD / month
Full-time
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Added 15 hours ago
Human Resources Assistant
Altis
Brampton, ON
Contract
Our client is seeking an enthusiastic HR Assistant to join their Human Resources team in a front-facing administrative role. This is an excellent opportunity for someone looking to build a…
Added 15 hours ago
Clinical Research Coordinator II
University of British Columbia
Vancouver, BC · PHSA | BC Children's Hospital (BCCH)
$5,538.94 to $6,497.44 CAD / month
Full-time
Conducts performance evaluations and advises CTU manager on staff performance and work distribution.
Added 15 hours ago
Assistant Distribution Center Manager - Shipping Shift 1:00 PM - 09:30 PM
HD Supply
Toronto, ON
Full-time
NOW HIRING AN ASSISTANT DISTRIBUTION CENTER MANAGER IN ETOBICOKE, ONTARIO!
Added 16 hours ago
Assistant Manager
Bunge
Fort St. John, BC · Fort Saint John, Brit
The Assistant Manager is responsible for supervising and participating in the efficient and profitable management of market center facilities and inventories including receiving, cleaning,…
Added 16 hours ago
Advisor, Securities
Desjardins
Levis, QC
Full-time
As an investment assistant, you help serve, prospect for, solicit, and develop and maintain business relationships with members and clients. You help sell securities products and services…
Added 16 hours ago
Advisor, Securities
Desjardins
Rimouski, QC
Full-time
As an investment assistant, you help serve, prospect for, solicit, and develop and maintain business relationships with members and clients. You help sell securities products and services…
Added 18 hours ago
Senior Executive Assistant to the CEO & CFO
Securian Canada
Toronto, ON
$85,000 to $115,000 CAD / year
Full-time
The Senior Executive Assistant is a trusted, senior partner who enables our leaders to show up at their best.
Added 18 hours ago
Senior Executive Assistant to the CEO & CFO/Adjoint(e) exécutif(ve) principal(e) au président directeur général et chef de la direction financière
Securian Canada
Montreal, QC
$85,000 to $115,000 CAD / year
Full-time
The Senior Executive Assistant is a trusted, senior partner who enables our leaders to show up at their best.
Added 19 hours ago
Assistant Store Manager Winners 8th Street
The TJX Companies, Inc.
Saskatoon, SK
We’re looking for an Assistant Store Manager who is passionate about fostering an inclusive and supportive environment. In this role, you’ll empower your team to deliver unforgettable…
Added 20 hours ago
Receiving And Distribution Clerk, Facilities Management
Jobbe
Halifax, NS
Full-time
Reporting to the Manager, Environmental Services & Sustainability, the Receiving & Distribution Clerk is a member of the Facilities Management team and is responsible for receiving,…
Added 20 hours ago
Advisor, Securities
Desjardins
Amos, QC · Val-d'Or, QC
Full-time
As an investment assistant, you help serve, prospect for, solicit, and develop and maintain business relationships with members and clients. You help sell securities products and services…
Added 21 hours ago
V2S store - English version
Sunglass Hut
Oshawa, ON
Full-time
The Market Assistant Manager is a core member of the leadership team that drives Sunglass Hut's success. The Market Assistant Manager works in partnership with the Market Manager to oversee…
Added 21 hours ago
Registered Pharmacy Technician - Pharmacy Services
Nova Scotia Health and IWK Health
Bridgewater, NS
Reporting to the Pharmacy Manager/Operations Manager, the Registered Pharmacy Technician participates in the provision of safe, competent, patient or family centered ethical care, ensuring…
Added 22 hours ago
Senior Pharmacy Manager -Specialty Health
McKesson
Winnipeg, MB
Full-time
The Senior Manager, Specialty Pharmacy Operations leads the operational and shared-services functions of the Ontario specialty pharmacy. This role oversees pharmacy operations through the…

Convergint Technologies Ltd

Project Administrator - Capital Projects

Dartmouth, NS, Canada

Posting language: English
Posted: Sep 22, 2026

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Original job description

Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Halifax location. As the Project Administrator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Assist with project delivery and construction phase administration files and documents throughout the project life cycle including: fee letters, design contracts, project correspondence, bid/ scope packages, specifications, schedules, construction contracts, shop drawings, RFI, site instructions, change orders, building permits, invoices, projected revenue reports, staffing reports, document retention etc.
Act as central information source by maintaining and distributing project details e.g. contract details/organization charts.
Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined processes.
Follow up with project team members on open issue logs and unresolved project tasks including Pre-Bid action items.
Attend all Pre-Bid meetings to document action items for follow through. Assist Project Manager in following up on Business Development action items.
Administer project setup and collaborate MS Project with the Project Manager.
Assist in the distribution of project cost reports to responsible parties and help coordinate the validation and potential correction of costs incurred.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Coordinate with other business areas such as OCT, Service, Safety and Installation teams relating to business activity.
Organize, administer, and maintain project portal, electronic, and hard copy filing systems in accordance with Convergint’s record retention policies and procedures.
Work with the Project Manager and Accounts Receivable team for the preparation, coordination, analysis and tracking of client invoices and variances.
Using the Spectrum system and download project costs and commitments. Track/report direct costs (direct labour, other direct costs, material and subcontracts) recorded in the Spectrum.
Prepare Purchase Requisitions that will be converted into PO's and action through to Purchasing.
Assist in the preparation of bi-weekly status reports and consolidating project related risk.
Presents a professional image of Convergint Technologies at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company.
Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
Shipping and receiving of materials for projects and work orders
Assisting with Prioritizing and Scheduling of service calls and work orders
Assist with Scheduling of Technicians
Support general office operations

What You’ll Need

Strong ability to work independently and as a team member.
Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business
Strong attention to detail.
Excellent customer service skills and awareness for customer care/satisfaction.
Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project
Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines.
Shows initiative – engages in proactive behavior and looks for opportunities
Strong analytical skills necessary to resolve problems and look for solutions
Strong financial analytical skills including cost control
Strong ability to facilitate a collaborative working environment for customers and team members

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required.
Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.
Minimum of three years of direct project/contract administration experience.
Experience working in a multi-discipline project team.
Experience in Industrial related projects.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Immediate comprehensive benefit plan (medical, dental, etc.)
Employer contribution to RRSP
Work environment committed to safety
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day
And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

#ATL

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More about this job

Responsibilities

The Project Administrator manages project and contract documentation while facilitating communication between clients, contractors, and internal staff. They also support project delivery by maintaining schedules, tracking costs, and coordinating administrative tasks throughout the project life cycle.

Requirements

Candidates must have a diploma or degree in Business Administration or a related field, along with at least three years of direct project or contract administration experience. Proficiency in MS Office and project management software, specifically MS Project, is required.

Skills

Project administration
Contract management
MS Project
Excel
Financial analysis
Cost control
Customer service
Communication skills
Organizational skills
Data entry
Report generation
Scheduling
Problem solving
Attention to detail
Teamwork

Benefits

Company Holidays
Paid Time Off
Medical insurance
Dental insurance
Employer contribution to RRSP
Colleague Assistance Program
Tuition reimbursement
Competitive salary

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Capital Projects
Contract Administration
MS Project
Excel
PowerPoint
Visio
Spectrum
Cost Control
Invoicing
Purchase Requisitions
Construction
Engineering
Project Management
Business Administration
Scheduling
Data Entry
Reporting
Risk Management
Document Retention
Customer Service
Logistics
Inventory Management
Procurement

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